Record Discipline in CSD's Data Dashboard

Summary

This tutorial guides users through the process of logging discipline events in a data dashboard. It starts with accessing the dashboard, ensuring the correct school year, and adding incidents. The user is instructed to select incident type, input school, date, and student details, and to provide a factual description of the incident. The tutorial covers both minor incidents and office referrals, detailing how to record actions taken, duration, and any comments. It concludes with notifying school administrators for office referrals, allowing them to adjust the incident details.

Takeaways

• 📊 Access the data dashboard through favorites or the 'Waffle' menu.
• 🔍 Ensure the correct school year is selected before proceeding.
• ➕ To add a new incident, click the paper with a plus sign labeled 'Add Incident'.
• 🏫 Choose between a minor incident or an office referral based on the situation.
• 📅 Input the school, date of the offense, and adjust the time if necessary.
• 🔍 Search for the student's name and select the appropriate entry.
• 📝 Provide details such as possible motivation, location, subject, and type of offense.
• 📝 Write a factual description of the event, minimizing emotional language.
• 👩‍🏫 Record the actions taken by the teacher during the incident from a drop-down menu.
• ⏱ Include the duration of the incident and any necessary comments.
• 👥 If there's a victim involved, record their details and any support provided.
• 📞 Mention if the parent was contacted and the outcome of that interaction.
• 🔄 For office referrals, the school admin will be notified and can adjust the offense type.

Q & A

How can I access the Data Dashboard to add discipline events?

You can access the Data Dashboard by clicking on the green balance scale icon in your favorites, or by going to the nine dots (referred to as the Waffle) and selecting 'Discipline' from the menu.

What is the first step after accessing the Discipline section in the Data Dashboard?

The first step is to ensure that the correct school year is selected before proceeding to add a new discipline event.

How do I add a new discipline event in the Data Dashboard?

To add a new event, click on the paper icon with a plus sign labeled 'Add Incident'.

What are the two types of incidents I can choose from when adding a discipline event?

You can choose between a 'Minor Incident' and an 'Office Referral' when adding a discipline event.

How do I search for a student's name when adding a discipline event?

Start typing the student's name in the search field, and select the correct student from the search results.

Can I change the time of the incident if it didn't just happen?

Yes, you can change the time of the incident by adjusting the time field to reflect when the incident occurred, whether it was earlier today, yesterday, or at another time.

What information is required when filling out the 'Possible Motivation' field?

The 'Possible Motivation' field should be filled out with your best guess or understanding of what may have motivated the student's behavior during the incident.

How do I specify the location and subject of the incident if applicable?

You can specify the location by choosing from the available options, and if the incident is subject-specific, you can select the subject from the drop-down menu.

What is the difference between adding an action for a Minor Incident and an Office Referral?

For a Minor Incident, you can choose from a variety of actions from the drop-down menu, whereas for an Office Referral, the type of offense is pre-set to 'Office Discipline Referral' and you can still add actions or victims as needed.

How do I add a description of the event in the Data Dashboard?

Type out a description of the event in the designated field, ensuring to stick to the facts with minimal or no emotion.

What happens after I click 'Add' on an Office Referral in the Data Dashboard?

After clicking 'Add', the school administrator will be notified and they can review and potentially change the type of offense as needed.

Can I add multiple actions to a discipline event?

Yes, you can add as many actions as needed by clicking the 'Add Action' button for each action taken during the incident.

How do I record a victim involved in the incident?

To record a victim, search for the student's name in the 'Victim' field and include details about any conversation with the parent, injuries, and support provided.

Outlines

00:00

📊 Adding Discipline Events in Data Dashboard

This paragraph provides a step-by-step guide on how to input discipline events into a data dashboard. It begins with accessing the dashboard through the 'green balance scale' icon or the 'Waffle' menu if not in favorites. The process includes selecting the correct school year, adding a new incident, choosing between a minor incident or an office referral, and selecting the school and date of the offense. It then instructs the user to search for the student's name, adjust the time if necessary, and fill in details such as motivation, location, subject, type of offense, and a factual description of the event. The guide also covers adding actions taken by the teacher, duration of the incident, any comments, and victim information if applicable. For office referrals, it explains the process of notifying the school administration for further action.

Keywords

💡Data Dashboard

A data dashboard is a user interface that consolidates information from various sources into one location to provide a comprehensive view of key metrics and data. In the context of the video, the data dashboard is used to manage and track discipline events within an educational setting, allowing for easier monitoring and intervention.

💡Discipline Events

Discipline events refer to incidents that require attention and action within an educational institution, such as minor infractions or serious offenses. The video script describes the process of entering these events into a data dashboard, emphasizing the importance of accurate and timely documentation for effective school management.

💡Minor Incident

A minor incident is a less severe disciplinary event, such as a student's minor rule violation. The script instructs users to differentiate between minor incidents and office referrals when entering data, highlighting the need for categorization in discipline management.

💡Office Referral

An office referral is a more serious disciplinary action that requires administrative involvement. In the script, it is one of the options users select when entering a discipline event, indicating a higher level of concern and the need for escalated intervention.

💡School Year

The school year is the academic year, which typically spans from the start of the school term to its end. The script mentions ensuring the correct school year is selected when entering discipline events, which is crucial for accurate record-keeping and data analysis.

💡Student Search

Student search refers to the process of looking up a student's information within a database or system. In the context of the video, it is used to identify the student involved in a discipline event, which is essential for accurate data entry and follow-up.

💡Possible Motivation

Possible motivation in the script refers to the potential reasons behind a student's disciplinary incident. Understanding motivation can help educators address the root causes of behavior and implement preventive measures.

💡Type of Offense

The type of offense categorizes the nature of the disciplinary event. The script describes selecting from a drop-down menu to specify what the student was doing, which aids in classifying the incident and determining appropriate responses.

💡Arrangement

An arrangement in this context could refer to a pre-established plan or agreement made in response to a disciplinary event, such as a consequence or intervention strategy. The script mentions entering an arrangement if applicable, indicating a structured approach to discipline.

💡Action Taken

Action taken by a teacher in response to a disciplinary event is a critical part of the data entry process. The script provides a drop-down menu for teachers to select from, ensuring that the response is documented and can be reviewed by administrators.

💡Office Referral Notification

Office referral notification is the process by which the school administration is alerted to a serious disciplinary incident. The script explains that once an office referral is added, the school's administrators are notified, allowing them to take further action or modify the incident details.

Highlights

Introduction to the process of entering discipline events into the data dashboard.

Accessing the data dashboard through the green balance scale icon or the 'Waffle' menu.

Ensuring the correct school year is selected before adding a new discipline event.

Adding a new incident by clicking the paper with a plus sign.

Choosing between a minor incident or an office referral for the event.

Selecting the school and date of the offense as part of the event details.

Searching for the student's name and adjusting the time of the incident if necessary.

Entering possible motivations for the incident.

Specifying the location and subject of the incident if applicable.

Selecting the type of offense from a drop-down menu.

Describing the incident with a focus on factual details and minimal emotion.

Recording the actions taken by the teacher during the incident.

Adding the duration of the incident and any necessary comments.

Adding victims to the record if they were involved in the incident.

Documenting communication with parents and support provided to victims.

Differentiating between minor incidents and office referrals in the data entry process.

Noting that teachers can only select 'office discipline referral' for the type of offense in office referrals.

Highlighting that school administrators will be notified upon adding an office referral.

Emphasizing that administrators can change the type of offense after the initial entry.

Transcripts

today I'm going to walk you through how

to put in discipline events in data

dashboard so in your favorites it's the

green balance scale it's also in here

and if you don't have it set on your

favorites you can go to the nine dots we

like to call the Waffle and then go down

to

discipline once you're there make sure

your school year is correct and then to

add a new one you're going to click on

this piece of paper with the plus sign

add

incident and then you're going to choose

if it's a ma a minor excuse me a minor

incident or an office referral so you

would choose the school that you're at

and the date of the

offense and then you would start typing

in to search for the name of the student

and then change the time if it's not

just happened or happened earlier today

or yesterday or whatever um and then

possible

motivation and then these are your

options and then where it happened

the subject if that applies and then the

type of offense what were they doing so

just choose from the drop- down menu and

then Arrangement if there is um an

arrangement that applies and then you're

going to type out a description of the

event sticking to the facts with um very

little

emotion preferably with none at all and

then add the action that you as the

teacher took in in the moment and

there's a drop- down menu for that and

then how long it took and then any

comments needed an add you can add as

many actions as you need um just keep

click clicking add action if there was a

victim involved um that we might need to

have um a record of you can add the

victim and then just search for that

student did you talk to the parent um

were they injured what happened how did

you support them and then you would add

for the office referral you would click

on office referral and these look a lot

of the same but they're a little

different so you're going to still

choose the school the date the time and

then search for the student where it

happened possible motivation um but for

type of offense as a teacher you're only

going to have office discipline referral

available um and you can still do the

actions or the victims and then when you

click add the admin of your school will

be notified and they can change the type

of offense and that's how you add um

discipline into data dashboard