Cara Membuat Surat Resmi (Dinas) di Microsoft Word

Summary

This video provides a detailed, step-by-step guide on how to create an official letter using Microsoft Word. It covers everything from setting up the document layout with A4 paper size and margins to inserting a letterhead with the appropriate office name and logo. The script walks through formatting the body of the letter, including writing the date, subject, and content, as well as adjusting paragraph alignment. The video also explains how to finish the letter with a signature and save it as a PDF. It’s a helpful tutorial for creating professional letters using Word, suitable for both computer and mobile users.

Takeaways

• 😀 Open Microsoft Word and create a new blank document to start writing an official letter.
• 😀 Set the document layout to A4 size and adjust the margins to 'Normal' for proper formatting.
• 😀 The header of the official letter should include the organization's name and address, written in bold font size 14.
• 😀 Insert a line beneath the header to separate it from the body of the letter and adjust the thickness and color to black.
• 😀 Insert the logo of the organization using the 'Insert Picture' option and ensure it is properly aligned using the 'In Front of Text' layout option.
• 😀 Use the Tab key to align the city and date on the right side of the document.
• 😀 Write the letter number, subject, and attachment details on the left side before the body text.
• 😀 The body of the letter should include the purpose of the letter, such as informing recipients about an event, with text indented for clarity.
• 😀 Adjust the paragraph spacing and ensure alignment by using 'Ctrl + J' for justified text alignment.
• 😀 Include a signatory's name and title at the end of the letter, formatted with appropriate spacing for a professional appearance.
• 😀 To save the document as a PDF, select 'Adobe PDF' as the printer and save the file after completing the letter.

Q & A

What is the first step when creating a formal letter in Microsoft Word?

The first step is to double-click the Microsoft Word icon, then select 'Blank Document' and set the page layout to A4 size.

How should you adjust the margins in Microsoft Word for a formal letter?

To set the margins, click on 'Margins' and choose the 'Normal' option, which is typically 1-inch on all sides.

What font size and style should be used for the header in a formal letter?

The font size should be set to 14, and the text should be bolded. Arial or Times New Roman are both suitable font choices.

How do you insert a line beneath the letterhead?

You can insert a line by going to 'Insert > Shapes', selecting the line, and adjusting its thickness to 1.5pt and color to black.

How do you adjust the logo in the letterhead?

To adjust the logo, go to 'Insert > Picture', select the logo, then use 'Layout Options' and choose 'In Front of Text'. Resize the logo carefully from the corner to maintain proper proportions.

How should the city and date be aligned in the formal letter?

The city and date should be aligned to the right side of the document. This can be done by pressing the 'Tab' key on your keyboard.

Where should the 'Nomor,' 'Perihal,' and 'Lampiran' information be placed?

These details should be placed on the left side of the document, after which you hit 'Enter' to create space for the recipient's information.

What is the correct way to format the body of the letter?

The body text should be properly indented using the 'Tab' key. Each paragraph should start with a tab for consistency in the formatting.

How should the signature be formatted at the end of the letter?

The signature should be aligned to the right side. Use the 'Tab' key to bring the signature to the correct position and ensure proper spacing.

What is the final step before saving and converting the letter to PDF?

Before saving, make sure to proofread the entire document to check for any formatting errors or missing information. Then, save the file and use 'File > Print' to choose 'Adobe PDF' as the printer to convert the document into a PDF.