Tutorial tentang Analisis Beban Kerja Aparatur Sipil Negara

Summary

This tutorial provides a step-by-step guide on how to analyze workload (beban kerja) for a specific job position within a government organization, using the Dinas Perindustrian dan Perdagangan as an example. The speaker outlines the necessary materials, including the relevant regulation (Pergup 48/2022) and an Excel workload analysis form. They walk through the process of breaking down tasks, calculating the time required for each, and determining the number of employees needed to complete the work. The tutorial aims to offer practical insights for those learning to conduct workload analysis in their own units.

Takeaways

• 😀 Analyze work load based on the **Regulation No. 48/2022** for organizational structure and work procedures.
• 😀 Prepare reference materials, such as an **Excel file** and the **job description** for the role being analyzed.
• 😀 The job position analyzed in this tutorial is the **Head of the Subdivision for Personnel Affairs** in the Department of Industry and Trade.
• 😀 Refrain from just copying and pasting; rephrase job descriptions and add analysis of **what**, **how**, and **why** tasks are performed.
• 😀 The **job summary** is extracted from the main duties (**tugas pokok**) outlined in the regulation.
• 😀 Workload forms should include detailed descriptions of tasks, the **results** of tasks, and the **time taken** to complete them.
• 😀 Calculate how much work can be done in a year using formulas that factor in the number of tasks and the time required per task.
• 😀 For each task, break it down into **specific outputs** (e.g., documents, reports) and calculate the **time** it takes to complete each task.
• 😀 Use the formula for calculating the **number of employees** needed to complete the total work load based on time and task requirements.
• 😀 Ensure that all tasks are in line with **regulations** and support the organization’s **efficiency and leadership** needs.
• 😀 The workload analysis process helps in improving operational efficiency and optimizing the allocation of workforce resources.

Q & A

What is the primary objective of the workload analysis in this tutorial?

The primary objective is to analyze and determine the appropriate workload distribution for a specific position within a government organization, ensuring that the number of employees and their tasks are efficiently aligned.

Which government regulation serves as the basis for the workload analysis process in the tutorial?

The process is based on **Peraturan Gubernur (Pergup) No. 48 of 2022**, which governs the structure and procedures of the organization.

What is the position being analyzed in the tutorial?

The position being analyzed is the **Head of the General Affairs and Staffing Subdivision** at the **Department of Industry and Trade (Dinas Perindustrian dan Perdagangan)**.

How are the tasks for the analyzed position identified in the tutorial?

The tasks are identified by referring to the **job description** outlined in the regulations, focusing on core responsibilities like administrative duties, asset management, and HR functions.

What is the first step in conducting the workload analysis as described in the tutorial?

The first step is gathering the necessary materials, including an **Excel file with a workload analysis template**, and reviewing the **job description** of the position being analyzed.

How should the job description be processed after being copied into the template?

Once copied into the template, the job description should be refined by adding additional details on **how** the tasks are carried out, the **why** behind the tasks, and the applicable **rules and regulations**.

What types of tasks are being analyzed for workload in this tutorial?

The tasks include administrative functions such as correspondence handling, record management, asset management, and human resources tasks within the organization.

What is the formula used to calculate the required number of staff for each task?

The formula involves multiplying the **output** of the task by the **time required to complete it**, dividing by the total working hours in a year (12,250 hours), and then adjusting for the number of people needed to handle the workload.

What factors are considered when calculating the time required for each task?

The factors considered include the **time taken per unit of work**, such as how long it takes to process a document or complete a report, and the **total volume** of work to be done in a year.

How is the final number of staff needed determined for a specific task?

The number of staff is determined by dividing the total time required for a task (calculated in hours) by the total available working hours per year. The result indicates the number of employees required for that task.