how i plan my week as a $100K+ business owner in 2024

Summary

The video script outlines a methodical approach to organizing weekly plans using a Notion template, designed to bring order and reduce decision fatigue for entrepreneurs. The creator emphasizes the importance of setting up containers for different life and work categories, setting weekly goals, and using a 'parking lot' for tasks pending completion. The process involves estimating time for tasks, scheduling recurring activities, and adjusting plans as needed. The script highlights the value of simplicity, flexibility, and the integration of self-care into work routines. It concludes with the notion that the best planning system is one that aligns with individual needs and habits, urging viewers to be kind to themselves when plans don't go as expected.

Takeaways

• 📅 The speaker uses a Notion template for weekly planning to bring order and reduce decision fatigue.
• 🌟 The template includes a yearly overview, allowing for a big-picture perspective of all weekly plans.
• 📝 Containers are used to categorize tasks into different areas of life or work, such as external, internal, and personal.
• 🎯 Weekly goals are set for each category to ensure a balanced allocation of time across different tasks.
• 🛠️ The 'parking lot' is a section for all open tasks and decisions, serving as a central repository for ideas and todos.
• ⏰ Time estimates are crucial for planning and are attached to each task to ensure realistic expectations of daily workloads.
• 🔄 The template is flexible, allowing for tasks to be moved around or carried over to the next week if not completed.
• 🌱 The emphasis is on simplicity, constraints, and boundaries to support a sustainable and peaceful entrepreneurial lifestyle.
• 🎨 The template is visually appealing, which enhances user engagement and makes the planning process enjoyable.
• 🔄 The importance of adapting the system to personal needs and habits is highlighted, as there is no one-size-fits-all approach to planning.
• 💪 Encouragement is given to not be too hard on oneself if the plan is not followed perfectly, promoting a gentle and forgiving approach to productivity.

Q & A

What was the speaker's previous experience with weekly planning before using the Notion template?

The speaker experienced chaos and decision fatigue, feeling unproductive despite working hard.

What is the main purpose of the Notion template mentioned in the script?

The Notion template is designed to bring order and clarity to weekly planning, helping to manage tasks and maintain mental peace.

How long does it take the speaker to do weekly planning using the Notion template?

It takes the speaker about 10 minutes to do weekly planning with the template.

What does the speaker suggest for setting up the Notion template for the first time?

The speaker suggests setting up the template once with all desired elements, making it easy to use after the initial setup.

What is the 'parking lot' in the context of the Notion template?

The 'parking lot' is a section where all floating tasks, decisions to be made, and pending items are stored until they are scheduled into the weekly plan.

How does the speaker categorize tasks in the Notion template?

The speaker categorizes tasks into containers such as external (client work), internal (business tasks like admin and content), and personal (self-care and other personal tasks).

What is the significance of setting weekly goals for each category in the Notion template?

Setting weekly goals helps to allocate time for each category, ensuring a balanced approach to work and personal life, and maintaining realistic expectations.

How does the speaker recommend breaking down large projects into tasks?

The speaker recommends breaking down large projects into 15-minute tasks to make them less overwhelming and easier to manage.

What is the importance of time estimates in the Notion template?

Time estimates help to plan the work for each day, ensuring that the workload is manageable and that there is time for all tasks, including self-care.

How does the speaker ensure that tasks are realistically planned in the Notion template?

The speaker ensures tasks are realistically planned by comparing the weekly actual estimate with the weekly target and adjusting as necessary.

What is the speaker's advice on dealing with tasks that are not completed by the end of the week?

The speaker advises to be flexible and move unfinished tasks back to the parking lot or to the next week's plan without stress.

What are the speaker's final tips on planning and using the Notion template?

The speaker's final tips are to use a system that works for you, integrate the system into your habits, and not to stress if you don't follow the plan 100%.

Outlines

00:00

📊 Introduction to Weekly Planning and Notion Template

The speaker introduces a weekly planning routine and a Notion template that has transformed their life from a chaotic state of constant decision-making fatigue to a more organized and peaceful existence as a 'soft cozy entrepreneur'. The Notion template is described as simple yet effective, and a free copy is offered to viewers. The setup process is outlined, beginning with a yearly overview and moving into the creation of a weekly plan template. The speaker emphasizes the importance of setting up the template once for ease of use in subsequent weeks, highlighting the efficiency of a 10-minute weekly planning session that provides clarity for the entire week.

05:00

📝 Setting Up Containers and Time Allocation

The second paragraph delves into the setup of 'containers' within the Notion template, which are essentially categories for different aspects of life or work. Three types of containers are commonly used: external for client work, internal for business tasks, and personal for self-care and other personal tasks. The speaker provides a detailed guide on how to add these containers, assign prefixes for organization, and incorporate icons for a more enjoyable experience. Additionally, the paragraph covers setting weekly goals for time allocation to each category, ensuring a balanced and productive work week, and discusses the importance of including self-care as part of the work routine.

10:02

🚦 Utilizing the Parking Lot for Task Management

In this section, the concept of a 'parking lot' is introduced as a central location for all tasks and ideas, ensuring that the mind is not burdened with the need to remember numerous details. The parking lot is a tool for managing open tasks, decisions, and waiting items, serving as a temporary holding area before they are scheduled into the weekly plan. The speaker suggests organizing tasks by priority or by project, breaking down larger projects into 15-minute tasks to make them more manageable. This approach helps in reducing overwhelm and making future planning easier by creating smaller, actionable steps.

15:02

🗓️ Planning Weekly Schedules and Recurring Tasks

The speaker demonstrates how to plan each week using the Notion template, starting with the baseline tasks that repeat every week. They emphasize the importance of adding time-based tasks, such as meetings and co-working sessions, to the weekly plan to ensure that the schedule is organized around these commitments. The process involves dragging tasks from the parking lot into specific days, prioritizing them based on urgency, and filling in time estimates for each task. This helps in visualizing the workload for each day and ensuring that the weekly goals are met without overextending oneself.

20:04

🎯 Reflecting on Weekly Planning and Prioritization

The final paragraph focuses on the reflection and adjustment process after planning the week. The speaker discusses the importance of time estimates in setting realistic boundaries and ensuring that the weekly priorities align with time spent on various tasks. They highlight the flexibility of the Notion template, which allows for easy rescheduling of tasks and the incorporation of fun activities during the workweek. The speaker also shares their personal planning tips, emphasizing the significance of finding a system that works for the individual and maintaining a balance between planning and flexibility.

👋 Conclusion and Additional Resources

In conclusion, the speaker offers additional resources for those interested in learning more about project planning using Notion, suggesting a video where they plan the 'destruction of Regina George from Mean Girls' as an example. They thank the viewers for watching and express their hope to see them in the next video, providing a friendly and engaging sign-off.

Keywords

💡Weekly Planning Routine

A weekly planning routine is a systematic approach to organizing and scheduling tasks for the upcoming week. In the context of the video, the routine is essential for reducing decision fatigue and maintaining mental peace. The script emphasizes the importance of setting up a template that simplifies the planning process, making it a key component of the creator's workflow.

💡Notion Template

A Notion template in this video refers to a pre-configured layout or set of pages within the Notion app, designed to streamline a specific task, such as weekly planning. The creator mentions that the Notion template is simple yet effective, and it serves as a central hub for planning and tracking work, which is crucial for managing tasks and maintaining organization.

💡Mental Peace

Mental peace, as discussed in the video, is a state of calmness and clarity of mind, free from stress and overwhelm. The creator associates mental peace with the effectiveness of their weekly planning routine and Notion template, suggesting that having a clear plan contributes significantly to overall well-being and productivity.

💡Soft Entrepreneur

A soft entrepreneur, as portrayed in the video, is an individual who runs their business with a focus on a balanced and sustainable approach, often prioritizing mental health and well-being alongside business growth. The term is used to describe the creator's philosophy and approach to entrepreneurship, which is reflected in their planning methods and business practices.

💡Containers

In the script, 'containers' are categories or buckets used to organize different types of tasks or projects within the Notion template. They represent different areas of life or work, such as 'external' for client work, 'internal' for business tasks, and 'personal' for self-care. The use of containers helps in visualizing and managing time spent on various aspects of work and life.

💡Parking Lot

The 'parking lot' in the video is a term used to describe a designated space within the Notion template where all pending tasks, decisions, and ideas are stored temporarily. It serves as a central repository to keep track of all open items, ensuring that nothing is forgotten and that the mind is not cluttered with the need to remember numerous tasks.

💡Time Estimates

Time estimates refer to the anticipated duration for completing specific tasks or activities. In the context of the video, they are used within the Notion template to allocate and manage time effectively. The creator emphasizes the importance of time estimates in setting realistic goals and ensuring that the weekly plan is achievable.

💡Recurring Weekly Tasks

Recurring weekly tasks are activities that happen on a regular basis each week. The video script mentions adding these tasks to the Notion template to ensure they are consistently accounted for in the weekly planning. Examples from the script include daily check-ins for emails or a weekly call with a client, which are pre-scheduled to maintain routine.

💡Prioritization

Prioritization in the video is the process of ranking tasks in order of importance or urgency. The creator discusses using the 'parking lot' to sort tasks by priority levels such as high, medium, and low. This helps in deciding the order in which tasks are moved from the 'parking lot' to the weekly plan, ensuring that the most critical tasks are addressed first.

💡Flexibility

Flexibility, as highlighted in the video, is the ability to adapt and make changes to the weekly plan as needed. The creator mentions that if tasks are not completed by the end of the week, they can be easily moved to the next week or back into the 'parking lot'. This demonstrates the importance of having a planning system that can accommodate the unpredictability of daily life and work.

💡Constraints and Boundaries

Constraints and boundaries, in the context of the video, refer to the limits set on work and activities to maintain a healthy balance and sustainable pace. The creator discusses the importance of setting these limits as part of the soft entrepreneurship approach, to prevent overworking and to ensure that personal care and business growth are both nurtured.

💡Fun

In the video, 'fun' is emphasized as an essential component of the workweek, not just as a leisure activity for personal time. The creator introduces a new category for 'fun' in their Notion template, which is about intentionally planning enjoyable activities during the workweek. This reflects the soft entrepreneurship philosophy of integrating joy and satisfaction into the work process.

Highlights

Introduction of a weekly planning routine using a Notion template to combat decision fatigue and increase productivity.

The Notion template is a crucial tool for maintaining mental peace as a soft cozy entrepreneur.

A free copy of the Notion template is available for viewers to set up their planning routine.

The setup of the Notion template is a one-time process that simplifies weekly planning.

Weekly planning with the template takes approximately 10 minutes and provides clarity for the entire week.

The template includes a yearly overview for a big-picture perspective of all weeks.

Integration of annual goals into the weekly plan template for ongoing motivation and direction.

Use of 'containers' to categorize tasks and track time spent on different areas of life and work.

Personalization of the template with prefixes and icons to make the planning process enjoyable.

Setting weekly goals for time allocation across different categories such as external work, internal business, and personal tasks.

The importance of including self-care in work weeks to ensure recharging and productivity.

Utilization of a 'parking lot' to consolidate all pending tasks and ideas for organized planning.

Breaking down large projects into 15-minute tasks to make them less overwhelming and more manageable.

Adding recurring weekly tasks to the template to streamline the planning process.

The template allows for easy rescheduling of tasks and flexibility in planning.

The template's design is visually appealing, which adds to the enjoyment of using it.

Emphasis on the importance of time estimates and boundaries to maintain a sustainable work pace.

Encouragement to customize the planning system to fit individual needs and habits.

Advice on not being too hard on oneself when plans change or are not fully executed.

Transcripts

before this weekly planning routine and

this notion template my weeks were a

chaos show of not knowing what was going

on daily decision fatigue always feeling

like I was not getting enough done even

though I was working super hard it was

horrible and now it's all here this is

the only place I check every single day

this is a huge part of how I keep my

mental peace as a soft cozy entrepreneur

so let me show you how the template

works I'll also share a few rules of how

I plan things in the soft entrepreneur

way as well so this is her this is the

notion template I know she looks a

little simple but she packs a punch and

of course I've got a free copy of it for

you down below so make sure you open

that up and we can set it up properly

for you together right now you only need

to do the setup once and then it will be

super easy to use after every week

weekly planning takes me like 10 minutes

and then the whole week I'm clear so

it's a really worthwhile investment to

just set it up once take my hand we're

going to do this notion template setup

together all right so the first thing

that we're going to want to do is we're

actually going to go into the weekly

plan template so this right here is the

yearly overview so I just kind of like

that because it puts all of our weeks

into one big picture so we're actually

going to be making copies of a weekly

plan template and then putting them into

the different months but I'll show you

how that works later on the left here

you can see annual goals so this is just

kind of something that carries over into

the weekly plan template as well if

you're familiar with notion you'll see

that this right here this little red

line just means that it's sinking with

sinking with the weekly plan template so

whatever you put here it'll be on every

single copy of the weekly plan template

so if you want you can put your goals

here what I personally put is just like

important reminders for myself which

I'll show you later in the video when we

plan my week together um but yeah you

can use a space for really anything that

you just want to be reminded of

regularly parking lot I will talk about

in a second as well but first I just

want us to set up the weekly plan

template together so let's do that so to

do that you'll just go right here to the

little settings button here and then

you'll go here to this template and

click this and this is the weekly plan

template that you'll be using and seeing

every single week so we just want to set

up the weekly plan template so that when

you go to make a copy for every single

week all of the things that you want

prepopulated already into the template

are there all right so step one we're

going to scroll down and we're going to

actually start by making our containers

so containers are essentially you can

think of it as categories in your life

or in your work just ways to keep track

of how we're spending our time so

broadly speaking I normally have three

different types of containers I have

external so that's all if you're fre

answer answer if you deliver projects or

something that's just external client

work internal is internal business stuff

that I have to work on like admin

content stuff that I have to do and then

I have personal so personal stuff that I

want to get done or that I want to make

time for during my work week so let's

just go ahead and add that and you can

kind of see how it works so I like to

use a little prefix just to kind of

organize things because any chance to

organize I will do it so EXT is what I

use for external so I might be like

client one and then

EXT client 2 so let's say you have three

clients and then I use int for Content

maybe I spend a lot of time in my

business doing content and then maybe

admin and then maybe I also want to

track that I want to prioritize

professional development right like how

much time a week do I want to spend on

professional developing professional

developing my

business and then maybe also sales sales

activities because as we know that's

super important and then maybe personal

is just like selfcare so the prefixes

are up to you I sometimes like to use

them you don't have to do though of

course now another thing that can be

quite fun or at least for those of you

that are like me uh we can add little

icons to everything so I'm just going to

go and do that because it'll just make

this more fun and what's the point of it

if it's not fun right all right so

that's already looking way cuter so now

what we'll have to do one other thing is

we want to set our weekly goal for how

much time we want to spend on each of

these different categories of our lives

so with the client stuff with external

stuff it's probably pretty easy because

you're just going to put in however many

hours you're contracted to work for a

client or your retainer so let's say we

have like 3 hours a week for this one 5

hours a week for this one and 3 hours a

week for this one you'll just put in

whatever the weekly goal is to fulfill

on the contracts that you work with

freelance clients or if you have

different kind of Consulting clients

like whatever you want to divide it up

as content so how long do you want to

spend on content every single week how

does it tie to your weekly goals your

priorities so maybe you're like I want

to spend five hours a week making

content for whatever platforms you're on

admin maybe realistically that takes

like 3 hours a week professional

development you'd love to do two hours a

week sales activities maybe this is a

heavy season of sales for you where

you're like I do want to get more

clients I want more work so what kind of

sales activities can I be doing maybe

you'll do like five hours and then

self-care maybe you're like okay I want

to do like three hours of self-care

during the work week itself so during my

40 hours or something then automatically

you'll see that there's a sum at the

bottom so it's already tallying up how

much work your goal week looks like so

for now we have about 30 hours that we

want budgeted every single week which I

feel like is totally fine so normally I

also plan for about 30 hours of work per

week as well if for example you work a

full-time job right now then I would

also put that in right

EXT fulltime job maybe you're just

getting started as a freelancer or just

starting to build your small business on

the side of your full-time job and your

full-time job takes you let's say 40

hours then this is a really good sign

that you're planning too many things on

the side of your full-time job it's not

enough time for you to recuperate

yourself right so that's why it's really

important to have that time estimate so

we can see are we even being realistic

about our goals and how much time we

want to spend on each thing that is a

priority in our life all right so that's

what you'll want to set up first and

just put in your weekly goals and just

make sure that the sum matches what you

would ideally like to work every single

week which includes of course self-care

in your work week because part of work

is ensuring we have activities that

recharge us to be able to do work and in

my opinion that should be part of the

work week as well it shouldn't just come

out of your private time okay so that is

done for now we're going to see some

cool stuff with the weekly actual as we

start populating our weekly plan as you

might have guessed the next thing that

we're going to want to do is fill out

our parking lot so the parking lot is

where you're going to put all the

floating todos tasks everything that is

currently open in your business in terms

of decisions that have to be made things

that have to be done things you're

waiting for other people to do

essentially everything is parked there

until it goes into your weekly plan and

gets done and gets checked off there's a

great quote by David Allen which is your

mind is for having ideas not for storing

them and that's why we have the parking

lot so we can Park all of the ideas all

of the todos in one place and know that

we don't have to trust our brain to

remember the 552 things that we have to

do for some project before this template

everything was everywhere notes whatever

Post-it notes uh random to-do list

random notes on your computer no all of

it goes in here from now on there are

two ways that I like to park my tasks

into my parking lot one is either by

priority so just high priority medium

priority low priority so if for example

you know something has to absolutely get

done today I would just make sure it's

in the high priority so it's the first

thing that you see as you're planning

your week another thing you can do if

you often plan big projects like let's

say you're writing a book you're not

going to really put all the tasks in

like high medium low right you can just

go to big project rename the project

name to like my project is like let's a

project write a book and then drop all

of the tasks below here so my

recommendation is to do 15minute tasks I

always do that because that makes things

less overwhelming for me when I put it

in the weekly plan because the worst

thing would be like like I wrote like my

task is write write write a book that's

the task and then I'm like okay Tuesday

write a

book I'm sorry do I hate myself if I do

that to myself I hate myself no way no

way no way we split it into a tiny tiny

15-minute task like let's say um pick or

make a list of 10 potential titles for

the book do research on this one concept

for the book uh re search

to publishing agent I don't know

anything about writing a book and I know

it might take you a little bit of time

to do these tasks and one go but I

promise it will save you so much time in

the future because then all you will

have to do in the future is just look at

that task be like that's an easy

15-minute task I can do that right away

and then take it off so the present

version of you can make the future

version of your life so much easier if

you take the time to do this cool so now

that is done now what we'll want to do

is add in any recurring weekly things

you have into the weekly plan template

right because we're editing the template

so if every week let's say at 10: a.m.

you have call with client then just put

that in because when you make a copy of

the template then that call will always

be in the template and you don't have to

add it again every single Monday if that

makes sense let's say on wed day wed

dayss on Wednesdays you do bookkeeping

One Mini tip that I like to do when I

plan things is I always start with a

verb so that it puts me in the mindset

of like oh I know what I know what I

have to do like it's an action versus

like bookkeeping that I'm like what does

that mean you know if it's a Time

specific thing I'll normally put the

time in front of the task maybe also

every single day you check your slack

and emails now what we'll want to do

with these tasks is open them up and we

want to fill out two things first is the

time estimates so let's say this is like

it takes me 15 minutes every day these

time estimates I put them in hours so if

it takes an hour then you put one if

it's 15 minutes you do .25 basically

container will just attach it to one of

the containers that we put below so

that's admin right and then since we do

this every single day and I filled out

the time estimate and the container you

can leave the rest I will just duplicate

that for every single day awesome call

with client maybe let's say it takes an

hour container maybe it's with client

one do bookkeeping that is admin cool so

now you can already see up here there

are numbers starting to populate and

this is the time estimate for how much

work you've planned for that specific

day so you can see on Monday as a basis

right already the week L stuff that we

want to do it's already going to take us

an hour and I'm like what is 25 an hour

and 25 an hour and 15 minutes all right

so we can see that cool and if you

scroll down you'll see the week actual

is also starting to populate so this is

just the Baseline already cool so now

we've set up the template perfect so

then you'll go back to your yearly

overview and every time you click this

click here to make a copy it will make

the copy that we just edited right so

here's the copy we made if you open it

up you'll see that the weekly plan comes

with all of these things that you know

you have to do every single week all

right now let's hop on over to my weekly

plan template and I'll show you how I

plan every single week live in action so

the first thing that you'll see is that

I essentially once I finish that week I

just drag it into the month and then

over the year I just see all of my

weekly plans and that's kind of I don't

know it's kind of satisfying and here

you can see that instead of using annual

goals I have reminders for myself these

are just things that I like to look at

every single week to be like okay

de ground s find your center of gravity

it's probably not that serious you're

taking things too seriously so that's

what I have there and then you'll see my

parking lot is just all of my things

that I currently need to do and big

projects that I have mapped out with all

of the tasks so I don't just talk the

talk I'm walking the walk I'm showing

you that I actually do it so let's plan

this week so I'll click make a copy of

my weekly plan template and then I'll

open that up so you'll see the Baseline

weekly plan things that I have to do

every single week so I'll just add in

all meetings all co-working sessions

anything that is a Time based thing into

the weekly plan so that I can plan

around my schedule essentially so

12:45 I have my tailor appointment for

wedding

dress so fun um next one 3 pm I have my

call with

Maya and then Wednesday I have that

Tuesday I have a

call a group

call as well as th Thursday so let me

just duplicate that what else do I have

let me just check my calendar 10:15 a.m.

I have a call with my bis bestie Georgie

and what I'll do with this weekly plan

as well is I will organize it based on

the time and roughly when I think I will

get the task done in between the time

slots so that's basically how I put in

all of my calendar time bbased things

that I absolutely have to get done and

then I'll just scroll down to my parking

lot and I'll start dragging things into

the days as I see fit like based on how

high priority it is so for example this

is quite high priority so I'm just going

to put that in this I'll probably put it

on Wednesday review two emails this is

high priority as well um I have to do

some final touches on a new product I

made so that's super high priority so I

might actually put that like first

things yeah and then check course edited

videos I'll probably do that Wednesday

make progress on this probably do that

on Thursday now what we will want to do

is make sure that we are adding in time

estimates for all the additional T that

we're putting in tailoring appointment I

think will take an hour and a half rent

bookkeeping program 3 p.m. call with

Maya that'll take an hour dump footage I

think that'll take 30 Minutes review two

emails I think it'll take an hour and

then you will see seven and a half hours

and then it comes to the question of is

that how much you want to work per day

but for me basically I want to finish

work every single day latest by 5:00 P

p.m. and have my laptop closed so I have

to account for the fact that maybe I

only have 6 hours during my work day for

no matter what I put in so I'll just

have to drag some of these things to

other days I think and what you can do

of course is go in and add the relevant

containers so for example for me making

a new product is one of my projects and

that's my project time tailor

appointment for wedding dress that's

just like personal fun stuff you know

check in all on my client's work call

with Maya that is calls dump footage

that is related to content because it's

a video we're making okay so 6 and a

half hours seems pretty realistic and

then let me just check everything here

now since we Associated containers with

each of the tasks we'll see that the

weekly actual estimate and the weekly

Target can now be compared right so for

example for the content you can see what

I actually planned was 11 and 1 half

hours of work on content and my target

is 10 projects maybe only four hours

instead of eight admin 3.25 3.5 it's

about equal client time is fine calls is

more than I would like to have so I

don't actually enjoy calls very much I

find them very draining on my energy and

so I try to limit calls to 3 hours every

single week so then I'd probably go up

and look at these calls and be like

which calls am I have are they all

necessary can I move some of them can I

not attend some of them are they all

essential basically professional

development I haven't planned anything

in so that's probably something I want

to add in personal time maybe I want to

add a little bit more personal time

maybe I want to go for a walk maybe I

want to do something fun maybe I want to

go to the bookstore and chores and

errands that's just if I had to do

something kind of annoying that week

which by chance this week I don't have

to yay and then a new category I've

recently added for myself is fun so

intentionally planning fun things to do

during the work week so not on the

weekends not in the afternoons but

during the work week planning or trying

to plan at least an hour of fun so that

might be giving myself 30 minutes in a

bookstore to just pick out a book buy a

book sit down in a cafe and then read it

it might look like going shopping in the

middle of the day it might look like

playing Hogwarts Legacy in the middle of

the day it might look like playing a

board game with Max in the middle of the

day so whatever it is I think this

container system just works well because

it allows you to see am I actually

prioritizing the things that I want to

be prioritizing during my week in terms

of how I'm spending my time and

depending on the priorities in this

season of your business so for example

this season you really need to work on

sales your sales are down you really

need to work on sales then this will

tell you very honestly very

realistically are you actually doing

enough of the sales work that you said

was your target cool so if it's not too

off then I kind of just leave it like

11.5 to 10 it's not that big of a deal

projects 4 to8 a little bit maybe I want

to I don't know redistribute just put in

a few more project tasks so that I can

get that number up because projects are

very important in my business to just

like push things forward that's it

basically Off to the Races I think time

estimates are also really important

because it's really important to have

time boundaries right like we even

though there's this little fiend inside

me that's like we have to do everything

and everything has to be done today

that's just unrealistic we can't do

everything yes we can do anything but we

can't do everything you can also

integrate a time tracker like toggle or

something and then you can track the

tasks that each task actually takes you

and then you'll get more accurate time

estimates because sometimes I find that

people people being me included we're

not the best at estimating our times and

so it's just good to have accurate data

on how long things take you basically

also another just mini thing about time

estimates I always estimate a little bit

more than I actually think so if I think

something will take me 45 minutes I'll

just do an hour if something will take

me an hour I might just give myself an

hour and a half or something because

things always pop up you get distracted

so you just want to buffer in a little

bit of extra padding cool so that's

basically rough plan for the week then I

just have this notion open during the

week and as I finish things I'll just

take them off like this and then they'll

disappear to the bottom which is very

satisfying it gives me a little dope

mean hit every time I check that box now

if you don't finish everything on that

day's list that's fine okay the my

favorite thing about this template is

it's super easy to be flexible to having

to change things around right now if

your question is Dea what happens at the

end of the week at the end of the week

let's say I didn't finish some things

what should I do with it because if I

make a new template this template is

just going to be gone good question so

what you'll do let's say I didn't finish

these two tasks by the end of the week

right I'll just drag it back into my

parking lot no big deal done all right

now some notes on why I think this

template works so good for soft

entrepreneurship so number one what I

really like about the template is that

it's very easy to use and that's really

a big part of soft entrepreneurship in

my books is we simplify so that our mind

is not cluttered number two I love the

daily and weekly time estimate I think

it keeps you really honest and humble

about how much you can can actually get

done on a daily and weekly basis and

this also kind of goes back into the

soft entrepreneurship rule of

constraints and boundaries right it's

really important to have constraints

because endless and infinite and trying

to always do more and be more it's just

unrealistic it's not sustainable nothing

in nature grows endlessly so we have to

have those constraints in place to

protect ourselves another reason is it

aligns my weekly priorities with how I'm

actually spending my time and I think

that is a really good way of always

grounding yourself in like why am I

doing this like what's the point of all

of this and ensuring that you're always

tied back to why you started this

business in the first place and most

importantly it's pretty and that makes

it fun to use and that's what soft

entrepreneurship is also about now my

final big two planning tips number one

the best system is the one that works

for you there is no Universal system or

template that works for absolutely

everyone just because this works for me

doesn't automatically mean it's going to

work for you I've done my best to make

it as simple as possible and to do a lot

of testing and to talk to a lot of

people about what works for them and

everything also keep in mind that all

new systems require a little bit of time

to build into your habits if you don't

use it regularly it's just not going to

work for you because it's just not going

to have all your tasks you're not going

to have it up to date so just make sure

that you try your best to integrate it

into your habits and also don't stress

yourself if you don't follow the plan

100% this goes out to all my

perfectionists out there who are like if

I plan it I absolutely have to do it you

don't have to I wish I had realized it

sooner like deviating from a plan every

once in a while is not the end of the

world don't be so hard on yourself don't

shame yourself for not doing every

single thing that you set out to do I'm

sure you know things happen things pop

up as the day goes on that we cannot

predict and we cannot account for that's

normal so just don't be hard on yourself

if you don't finish every single thing

as you plan for there's always tomorrow

tomorrow is a new day there is no rush

there's no race you're on your own path

to building a business that works for

you and the way you want to live so

don't go accidentally building yourself

into another rigid little cramped

horrific box of your own creation where

you're just making yourself feel bad for

everything that's not the point of

anything right just drag the tasks to

the next day or back into the parking

lot and done now if you're enjoying all

of this notion talk then I'm going to

link another video here that I think

you'll like where I project plan the

destruction of Regina George from Mean

Girls in notion and I teach you how I

project plan in notion if that's

something that's interesting for you

I'll cue that up for you right here and

as always thanks so much for watching

and I hope to catch you in the next one

okay bye bye bye