How To Improve Work-Life Balance For Employees
Summary
TLDREl script del video ofrece estrategias para mejorar el equilibrio entre vida laboral y personal de los empleados. Se discuten cuatro enfoques principales: organización personal, equilibrio y salud en equipo, uso de tecnología y metodologías Lean. Se enfatiza la importancia de sistemas de organización, planes diarios y la adopción de tecnología que reduzca la carga de trabajo. El objetivo es aumentar la capacidad del equipo sin recurrir a más recursos, promoviendo un ambiente de trabajo más eficiente y equilibrado.
Takeaways
- 🧘♂️ La mejora del equilibrio entre vida laboral y personal es crucial para prevenir el agotamiento en los empleados.
- 🛠 Hay cuatro estrategias principales para crear capacidad en el equipo y evitar la sobrecarga de trabajo.
- 📈 La educación y la implementación de un sistema de organización personal pueden ser más efectivas que solicitar más recursos.
- 📝 Es importante que los empleados tengan un sistema de organización personal, como un planificador, para gestionar sus tareas.
- 🗣️ La enseñanza y el ejemplo en la organización de la vida personal de los empleados pueden mejorar la eficiencia del equipo.
- 🔑 El desarrollo de un 'Trabajo Estándar de Líder' puede ayudar a los empleados a equilibrar sus responsabilidades laborales y personales.
- 📆 La planificación diaria, incluyendo el bloqueo de tiempo para tareas y el Trabajo Estándar de Líder, es fundamental para el éxito.
- 👥 La 'Tablero de Cobertura del Equipo' es una herramienta clave para gestionar la asistencia y las responsabilidades dentro del equipo.
- 🤝 Fomentar una cultura en la que los empleados se apoyen mutuamente y se toman responsabilidades adicionales cuando sea necesario.
- 💻 El uso de tecnología que reduzca la carga de trabajo y mejore la eficiencia es esencial para un mejor equilibrio laboral.
- 📚 La implementación de metodologías Lean, como se describe en el libro '2 Segundos de Lean', puede aumentar la efectividad y reducir el desperdicio.
Q & A
¿Qué es lo que se discute en el video sobre cómo mejorar el equilibrio entre vida laboral y personal para los empleados?
-El video trata sobre cuatro estrategias principales para crear capacidad en el equipo de trabajo y evitar el agotamiento, enfocándose en el equilibrio entre la vida laboral y personal.
¿Cuál es el problema que se enfrenta cuando los equipos de trabajo se abordan a sí mismos sin ayuda?
-Cuando los equipos trabajan sin una estructura adecuada, es común que aumenten la cantidad de trabajo y, con el tiempo, el desperdicio, lo que lleva a un agotamiento.
¿Por qué es importante educar a los empleados sobre el sistema de organización personal?
-La educación en el sistema de organización personal es crucial para que los empleados puedan manejar sus tareas de manera efectiva, reduciendo así la necesidad de más recursos y mejorando su capacidad de trabajo.
¿Qué es el sistema de organización personal 'Getting Things Done' de David Allen y por qué es recomendado en el video?
-El sistema 'Getting Things Done' es una metodología para la gestión de tareas y la productividad personal. Es recomendado porque ayuda a los empleados a tener un sistema de organización personal que les permita trabajar de manera más eficiente.
¿Qué es un 'planner' y por qué es esencial tener uno en el sistema de organización personal?
-Un 'planner' es una herramienta, ya sea física o digital, que ayuda a las personas a planificar y organizar sus tareas y actividades. Es esencial porque permite tener un registro visual y accesible de las tareas pendientes y prioridades.
¿Qué son las 'Leader Standard Work' y cómo pueden ayudar a mejorar el equilibrio en el trabajo?
-Las 'Leader Standard Work' son actividades estándar que cada líder realiza semanalmente para cuidar de sí mismo, su familia y su carrera. Ayudan a mantener un equilibrio al asegurar que se tomen decisiones y se realicen acciones que beneficien a todos los aspectos de la vida del empleado.
¿Qué es 'Time blocking' y cómo se relaciona con el éxito en el trabajo?
-'Time blocking' es la técnica de asignar bloques de tiempo específicos para tareas específicas en el día. Ayuda a mantener el enfoque y a trabajar de manera más eficiente, lo que lleva al éxito en el trabajo.
¿Qué es un 'coverage board' y por qué es útil para la planificación de la cobertura en un equipo?
-Un 'coverage board' es una herramienta visual que muestra quién estará disponible y quién estará ausente o cubriendo actividades clave en un proyecto. Es útil para asegurar que siempre haya alguien dispuesto para cubrir las necesidades del equipo en ausencia de un miembro.
¿Cómo puede la tecnología ayudar a mejorar el equilibrio entre vida laboral y personal?
-La tecnología puede ayudar a mejorar el equilibrio al reducir la carga de trabajo y aumentar la eficiencia. Es importante elegir herramientas que simplifiquen tareas y no creen más trabajo.
¿Qué son las metodologías Lean y cómo pueden ser útiles para el equilibrio de vida laboral y personal?
-Las metodologías Lean son prácticas para identificar y eliminar el desperdicio en los procesos de trabajo, organizar el entorno y mejorar la eficiencia. Ayudan a crear un ambiente de trabajo más efectivo y equilibrado.
¿Por qué es importante implementar estrategias antes de solicitar más recursos para mejorar la capacidad de trabajo del equipo?
-Implementar estrategias adecuadas puede mejorar la eficiencia y la capacidad de trabajo del equipo sin la necesidad de más recursos, lo que a su vez puede acelerar el trabajo y reducir el agotamiento. Es una forma de optimizar los recursos existentes antes de considerar la adquisición de más.
Outlines
🛠️ Mejorando el Equilibrio entre Trabajo y Vida Personal
El primer párrafo se centra en cómo mejorar el equilibrio entre la vida laboral y personal de los empleados. Se discuten cuatro estrategias principales para crear capacidad en el equipo y prevenir el agotamiento. Se enfatiza la importancia de la educación y la implementación de un sistema de organización personal, como el sistema 'Getting Things Done' de David Allen, para incrementar la eficacia y reducir la necesidad de más recursos. Se sugiere que los supervisores deben involucrarse en el proceso de enseñar y fomentar la organización personal, incluyendo el uso de planificadores y la creación de un ambiente que promueva la organización y el equilibrio.
📊 Implementación de Estrategias para un Buen Equilibrio y Salud del Equipo
El segundo párrafo se enfoca en las estrategias para lograr un equilibrio y una buena salud en el equipo de trabajo. Se menciona la necesidad de un tablero de cobertura que muestre quién estará disponible y quién no, y cómo planear la cobertura durante las reuniones de equipo semanales. Se resalta la importancia de que los que cubren entiendan el plan diario del proyecto y se convierta en una cultura de apoyo mutuo, asegurando que los miembros del equipo puedan atender a sus compromisos personales sin comprometer el trabajo. Además, se enfatiza la relevancia de utilizar tecnología que reduzca la carga de trabajo y acelere los procesos, y se invita a los espectadores a suscribirse para recibir más contenido útil.
Mindmap
Keywords
💡equilibrio trabajo-vida
💡capacidad
💡sistema de organización personal
💡planificación diaria
💡tablero de cobertura
💡tecnología
💡métodos Lean
💡desperdicio
💡flujo de una pieza
💡5S
Highlights
The video discusses strategies to improve work-life balance for employees and prevent burnout.
Four main strategies are presented to create capacity and prevent overburdening of the team.
The importance of personal organization systems for employees, inspired by David Allen's Getting Things Done methodology.
Paul Akers from FastCap advocates for the 2 Second Lean approach to increase efficiency and reduce waste.
The necessity of providing planners to employees to enhance their personal organization skills.
Teaching employees about personal organization systems and their benefits for productivity.
Encouraging a culture of personal organization within the company to improve overall efficiency.
The concept of Leader Standard Work to ensure employees have weekly standard tasks for self-care and career development.
The integration of time blocking in daily planning to focus on high-priority tasks and maintain work-life balance.
Aligning time blocking with customer needs and project requirements for effective resource management.
The use of a coverage board to plan for employee absences and ensure continuous project coverage.
Planning team coverage during weekly meetings to maintain project momentum even when team members are out.
The importance of having a clear day plan for those covering tasks to understand their responsibilities.
Creating a supportive culture that encourages employees to take care of personal needs without guilt.
Leveraging technology to reduce workload and increase efficiency, with the right software making a significant difference.
The role of technology in simplifying tasks and automating processes to free up time for employees.
Implementing lean methodologies to work smarter, identify and remove waste, and create a culture of continuous improvement.
The book '2 Second Lean' by Paul Akers as a resource for learning lean principles and their application.
The emphasis on improving existing processes before seeking additional resources to increase capacity.
A call to action for viewers to explore the provided resources and consider implementing the discussed strategies for better work-life balance.
Transcripts
How to improve work life balance for your employees. That's what we're
gonna talk about in this video today, and you're gonna love it.
The main question is, how can you create more capacity for your team so that they don't get
overburdened, this is what we're going to talk about today. So there are four main strategies
that we can use in order to do that and create that capacity and there's definitely a flow
to these strategies, which you'll want to know about. So stay with me, as we go through this
really cool concept about how to really get a work life balance for your people. Let's go. So
the bottom line is if you supervise people in your organization, there's going to be a day,
when they get burnout, it's just going to happen, it happens to everyone, it happens to every team,
it's just a thing. Typically, human beings, as they scale, create more and more and more,
and a lot of times more waste. And then there's a time period where it becomes natural,
where we scale back that waste and start being more effective. And we increase our capacity,
instead of asking for more resources. So usually, it's a matter of education versus a
need for more resources. And speaking of that, if you love the education, if you love these videos,
why not like and subscribe to this video, because that will create more capacity for you. So let's
do that right now. You know, you want to, okay, so the first thing that you'll want to do is really
help your people with a personal organization system. And you're probably like, well, whoa,
J money. That's not my business hold on, hold on, hold on. Let me give you an example.
I was once talking to Paul Akers, he's obviously a lean guru that almost everyone knows about if you
don't know about him, subscribe to him after you subscribe to this one on YouTube. He has a company
that's called FastCap. And he has a book called 2 Second Lean and he wants told me in person,
he said, Jason, I pretty much require that anyone that comes to work for me,
follows the David Allen Getting Things Done personal organization system. And I was like,
huh, that's interesting. So that means that he has a vested interest in his people having a system.
So it is your business. And let's get it done. And this means that you will have the following key
training strategies with your people. So let's go through them. Number one, do they have the
planners. Meaning do they have something on their phone, something printed, do they have a to do
list a tablet, do they have a planner that will encourage their personal organization system and
there will be links in the description below if you want one of ours, by the way, in construction,
these are phenomenal. And there's a description a podcast that will take you through it. And you can
start using them tomorrow and buy them for all of your people. So step number one within your
personal organization, is make sure that they have personal organization planners. Two, teach about the
system. Take time with your team to say, Hey, this is what personal organization is about. This is
what it's not about. And this is how I use mine. Make sure that you have those open discussions,
ask the team what they do, and improve their systems, one to one or within a group. But take
time to do the training. Three, encouraged to do this, just make it a thing in your company,
make sure everyone knows Hey, like this is what we do. We get everything out of our head. And
we keep to do list by priority and it's just the thing amongst our company, teach it and set
an example so that people will follow your good example. And number four, develop Leader Standard
Work and encourage people to follow it when they have Leader Standard Work. That means every week,
they will have standard things that they do for themselves. So they take care of themselves,
their family and their future career. Remember, as a good leader, you're looking for the win win win,
not just a win for work, that happens in Leader Standard Work. And in the description below,
we're going to link you to a video on this channel about the to do list and about the Leader Standard
Work in case you're ready and jammin and want to do that which you should. And then number five,
just like you'll see in the other videos that were linking you to, letting people time block
their days, their to do list, their Leader Standard Work, those come together into a day plan where
they have buffers and can focus in one piece flow on things that day that will keep them successful.
And hopefully, they also have items in there for themselves, their family and their career,
in addition to the large chunks of time, where they're going to be taking care of
the construction project. And lastly, their time blocking not only should come from the
Leader Standard working to do list, but also be aligned with customer needs and the needs of the
overall project. But once you have that into a day plan, it's pretty easy to execute. And if you
don't have the needs of the project, their career, themselves and the needs of their family in that
time block. It ain't gonna happen. So encourage everyone please, please please, to use planners
And to have a personal organization system again in the description below will take you to some
really cool content, never to have a good team balance and health strategy. Again, we're going
to link you to some cool content. But I do want to say at a minimum, these are the things that we
must be doing for a team balance in health effort. Number one, get a coverage board I'm looking at,
like I want to in the conference room, and nice board that says Monday through Friday, hopefully
not Saturday, or Sunday, let's not do that. But Monday through Friday, the hours of the day,
and you know, who can cover meaning open the site, close the site, or cover really key activities
throughout the week, and who is going to be gone, come in late, go to a doctor's appointment,
go coach Johnny's baseball, team, date night, whatever, we don't need everyone on the project
all the time, we need people to find that win, win win. And so we need to know who's covering
for those people. That's the first part of Team balance and health. Two, make sure that every week in
your team meeting, you're planning that coverage, and we know who is out and who is covering. Three,
when people are covering, they have to know the plan. So you also got to know the day plan. So
the project should also have really nice day plan boards, visual boards, that not only the workers
in the trades in the form you can see but also whoever's covering for the project management team
can see so that when they're actually scheduled to cover for you for your doctor's appointment or
your date night, they actually no, this is what I'm covering. This is absolutely crucial. So you
have to have that in place, and then make it a culture. It's one thing to say hey, please go
to your doctor's appointment. And that's a quite another thing to be like, hey, hey, bro, Hey, sis,
like, I thought you were going to an appointment? Well, I'm too busy. No, no, give me your stuff.
You gotta go. You gotta go take care of your family. Yeah, but I'm gonna say no, we need to
create a culture like, please go, I'll take care of it. Hand it to me, let go the paper like, okay,
all right. We'll see. I'll see you tomorrow, right? Make it a culture on your project. So
please engage a really cool team balance in health effort. The third major strategy is technology,
like really leverage technology. And here's a tip for you that I'll give you really quickly.
You can know if your tech is right for you or not by asking this question, does it create more work
for me or does it create less work. And so I'll give you an example where we work at lean tact.
The team as they create tech plans, they can leverage software and do twice as much work if
they have the software that works properly. Versus when we do it in Excel. Now, we love Excel. And
we're always going to use it. But if somebody was like, hey, just go faster, like that's not going
to work. But if you said, Hey, have a personal organization system, good team balance and health.
And here's technology that is proven to speed you up? Well, that's a real solution. So the third
major strategy on making sure that your people have a good work life balance is using technology
that will actually reduce your load and speed you up and speak into technology. There's this
really cool thing on this YouTube channel called the subscribe button. And if you click on it,
it's going to automatically feed these videos to you is something that you don't belong doing.
Like would you rather search them one by one, or leave it to technology, this is going to speed
you up. So like and subscribe to the channel. You know you want to, I love you. Let's do that right
now. And lastly, I want to say implementing lean methodologies. If you read the book 2
Second Lean, and you listen to Paul Akers, He'll teach you in addition to personal organization,
to balance and health and technology, He'll teach you how to work in one piece flow, how
to use buffers throughout your day, how to five s your area, meaning eliminate waste and actually
organize your environment. So you can be more effective, how to identify, see and remove waste
unevenness and overburden and actually like let it bother you and take steps every day to fix it, and
how to just take those two second improvements, those small improvements every day and share
them and scale them with the organization to create a culture. So the main strategies are
personal organization, team balance and health, the use of technology and the implementation of
Lean once you understand it. And so I just want to say it's not always people, a lot of
times it's the way we're doing things. So if you need more capacity, it's not a given like, hey,
let's just go get more resources that in fact, could slow you down, you need to ask yourself,
Am I implementing the right strategies to have the work life balance based on doing things better
with what we already have? That's step number one. And then if you need more resources, that's fine.
But that is step number two. So in the description below, and here's my call to action. I'm going to
ask you to go check out those planners, check out these presentations that I'm going to link you to
for the team balance and health and ask you to think about hey, what technology could speed me
up and I'll also for Lean ask you to read the book 2 Second Lean. It's all in the description below.
You know you want Gonna go down there so go check it out I hope you've enjoyed this video it's going
to make a world of difference if you implement these things. I'm excited for you. On we go.
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