How I Organize My Life, Work, and Everything Else | Notion Tour 2023
Summary
TLDRThis video script details a comprehensive life management system using Notion, a productivity app. The creator shares their experience with Notion Projects, emphasizing its top-down and bottom-up workflow for planning and adapting to changes. They introduce a template for organizing projects, tasks, and notes, highlighting features like AI autofill for summarizing notes and generating ideas. The script offers a glimpse into the creator's personal use of Notion for studies, YouTube channel management, and business operations, showcasing its adaptability and efficiency in various aspects of life.
Takeaways
- đ Notion is a versatile productivity app used for various life aspects, including studies, YouTube channel management, and business operations.
- đ The speaker is partnering with Notion to promote their new 'Notion Projects' feature, which enhances life management systems.
- đ A free template is being offered as a bonus for viewers, with the request to check out Notion and watch the entire video.
- đ The script discusses the importance of managing both actionable items (tasks) and non-actionable items (notes) for stress-free productivity.
- đ Two key workflows are highlighted: 'top-down' for planning and 'bottom-up' for adapting to changes and integrating new tasks and ideas.
- đïž The 'top-down' workflow involves planning projects with tasks and notes, while 'bottom-up' focuses on incorporating new tasks and ideas into the workflow.
- đ Notion's dashboard includes different views for projects, tasks, and notes, allowing for an organized and adaptable management system.
- đ The 'Sprints' feature in Notion is introduced as a method to create focused, time-bound goals, leveraging the benefits of time pressure for productivity.
- đ The 'CCC' framework stands for Collect, Clarify, and Calendar, which is a method to manage tasks and notes based on the GTD (Getting Things Done) methodology.
- đ Notion's relational linking feature is praised for its ability to connect notes to multiple projects, simplifying the organization and retrieval of information.
- đ€ The introduction of AI autofill in Notion is showcased, which can summarize key points, generate titles, and provide meeting takeaways, enhancing the efficiency of the management system.
Q & A
What is the primary function of Notion for the speaker?
-For the speaker, Notion serves as a comprehensive productivity app that integrates various aspects of their life, including tracking studies, managing a YouTube channel, and running a business.
How does the speaker describe the 'top-down' and 'bottom-up' workflows in Notion?
-The 'top-down' workflow involves planning projects by brainstorming tasks and researching notes, while the 'bottom-up' workflow is about adapting to changes and integrating new tasks and ideas into the existing workflow.
What is the purpose of the 'do not delete' toggle in the Notion template?
-The 'do not delete' toggle is a warning to users not to delete the section as it contains important information such as the instruction manual, documentation, and databases that are crucial for the template's functionality.
How does the speaker categorize projects in the Notion dashboard?
-The speaker categorizes projects using tags, such as 'school', 'business', 'Creator' for YouTube, and 'personal', allowing for easy organization and access to different types of projects.
What is the significance of the 'CCC' framework mentioned in the script?
-The 'CCC' framework stands for Collect, Clarify, and Calendar. It is a method to manage tasks and notes by first collecting them, then clarifying their purpose and project association, and finally scheduling them in a calendar for focused action.
How does the speaker use the 'Sprint' feature in Notion?
-The speaker uses the 'Sprint' feature to set clear progress goals and create a sense of urgency around completing those goals within a set time frame, which helps to improve focus and productivity.
What is the benefit of using the AI autofill feature in Notion according to the script?
-The AI autofill feature in Notion provides a convenient way to summarize key points from notes, generate alternate titles for creative projects, and list actionable items from meetings, making it easier to review and act on information.
How does the speaker manage tasks and notes on their mobile device using Notion?
-The speaker uses a 'collect' page in Notion as a widget on their mobile device to capture tasks and notes while on the go. These notes are then synced across devices and can be further organized when the speaker returns to their computer.
What is the 'breadcrumb trail' mentioned in the script, and how is it used?
-The 'breadcrumb trail' is a navigation feature in Notion that allows users to easily move between different pages or sections of their dashboard. It is used to quickly navigate back to the main project dashboard or other sections.
How does the speaker use the 'active items' section on the Notion home page dashboard?
-The 'active items' section provides an overview of ongoing projects, tasks, and Sprints. It allows the speaker to quickly see what they are currently working on and manage their workflow effectively.
What is the speaker's view on the importance of managing both action items and non-actionable items?
-The speaker views both action items and non-actionable items, such as tasks and notes, as important to manage for stress-free productivity. Proper management of these elements is key to an effective life management system.
Outlines
đ Notion as a Life Management Tool
The speaker discusses their reliance on Notion as a productivity app for managing various aspects of life, including studies, YouTube channel management, and business operations. They express excitement about Notion's new 'Notion Projects' feature and offer a free template to assist viewers in setting up their own life management system. The speaker emphasizes the importance of productivity in terms of projects and tasks, and introduces the 'top-down' and 'bottom-up' workflow concepts within Notion, which allow for both planning and adapting to changes. They also showcase their management dashboard, which includes navigation to different dashboards and sections for daily tasks and active items.
đ Project and Sprint Management in Notion
The speaker elaborates on the 'top-down' workflow by explaining how to use the project dashboard in Notion to plan and organize tasks and notes for projects. They demonstrate adding tasks with properties like assignees, due dates, and priorities, and how to move tasks between different stages of completion. The introduction of 'Sprints' is highlighted as a new feature, which allows for focused, time-bound project planning. The speaker guides through creating a Sprint, adding tasks, and tracking progress, emphasizing the effectiveness of this method for maintaining focus and meeting deadlines.
đ The Bottom-Up Workflow with Notion's CCC Framework
Shifting to the 'bottom-up' workflow, the speaker introduces the CCC frameworkâCollect, Clarify, and Calendarâas a method for managing tasks and notes. They explain the process of collecting actionable and non-actionable items in Notion, clarifying their purpose and project association, and scheduling them in a calendar for focused execution. The speaker also discusses the use of tags and relational linking in Notion, which allows notes to be associated with multiple projects, simplifying the organization and retrieval of information.
đïž Organizing and Summarizing Information with Notion's AI Autofill
The speaker explores the AI autofill feature in Notion, which can summarize key points from notes and articles, making it easier to review and compile information. They demonstrate how to use this feature to generate summaries for research papers, generate alternate titles for YouTube videos, and capture key takeaways and action items from meetings. This showcases Notion's capabilities in streamlining the organization and processing of information, enhancing productivity and efficiency in various tasks.
đ ïž Final Thoughts on Notion's Comprehensive Management System
In conclusion, the speaker reflects on the overall effectiveness of Notion's management system, which has been instrumental in organizing their life and running their business. They mention additional features of Notion, such as app integrations, task IDs, and automations, and provide links for further resources. The speaker also refers to 'Study Quest' as a comprehensive guide for building a study system within Notion, suggesting it as a valuable resource for students and creators looking to enhance their productivity.
Mindmap
Keywords
đĄProductivity
đĄNotion
đĄWorkflow
đĄTemplates
đĄTop-Down Workflow
đĄBottom-Up Workflow
đĄProjects
đĄSprints
đĄTasks
đĄNotes
đĄCCC Framework
đĄAI AutoFill
Highlights
Notion has been a go-to productivity app for organizing various aspects of life, including studies, YouTube channel management, and business operations.
Introduction of Notion Projects to simplify the creation of a life management system.
Providing a free template to assist users in getting started with Notion.
The importance of managing both actionable tasks and non-actionable notes for stress-free productivity.
Two key workflows: top-down planning and bottom-up adapting to changes.
Demonstration of a cozy and homey management dashboard with navigation to different dashboards.
Automatic daily task updates and the ability to change task status within the dashboard.
Use of 'Do Not Delete' toggle for important documentation and instructions within the template.
Project dashboard explanation, including planning and active project management.
Utilization of tags for categorizing different projects within the dashboard.
How to plan projects with dates, leads, and action items within Notion.
Linking tasks and notes to their respective projects for streamlined management.
Prioritizing and managing projects in the active area of the dashboard.
Sprint planning as a new feature in Notion Projects for focused and time-pressured work.
Explanation of how to plan and manage tasks within a Sprint to improve focus and productivity.
The bottom-up workflow using the CCC framework: Collect, Clarify, and Calendar.
How to collect tasks and notes into Notion and clarify them for organization.
Using the calendar to schedule and manage tasks for focused work.
AI autofill feature for summarizing notes and generating ideas, enhancing productivity.
Practical use cases of AI autofill for summarizing articles, generating video titles, and meeting notes.
Overview of the comprehensive management system in Notion, including studies, mental health, side hustles, and productivity.
Transcripts
notion has been my go-to productivity
app for the past five years it's the
glue that holds my entire life together
I use it for everything from tracking my
studies to managing my YouTube channel
and running my business so I'm super
excited to partner up with notion again
as they release notion projects which
has made it so much easier to create the
perfect life management system I know
starting from scratch can be difficult
so as a bonus I'll be giving away my
template for free because I love our
rookies and I want you all to succeed
all I ask is that you check out notion
and watch the entire video but before
you jump into notion I want to talk
about the intention behind this workflow
for me I view productivity in terms of
projects projects have action items or
tasks and non-actionable items notes and
all of these are important to manage if
we want to work with as little stress as
possible there are two workflows at play
that make this happen I call them top
down and bottom up top down is planning
we know we have a project like apply for
law school so we brainstorm which tasks
need to be done and what notes need to
be researched and stored bottom up is
adapting you know having been an
entrepreneur now for a couple of years I
can guarantee that nothing ever goes
according to plan random Flyers need to
be put out a brilliant idea spawns from
thin air that steers the direction of
the business Mike has an emotional
breakdown so our management system needs
to adapt with us most new tasks and
ideas come we integrate them into our
workflow to stay organized and the best
part is with notion we can do them both
and we can do them well so here's my
management dashboard I wanted it to feel
cozy and homey which is why Misty Crete
sets when we come home kind of like a
puppy across the top is the navigation
bar with links to four different
dashboards that are included in this
template projects Sprints Tasks and
notes projects and Sprints are top-down
workflow Tasks and notes are bottom-up
workflow then a section for daily tasks
where all of our to-do's scheduled for
today appear and yes this automatically
updates every single day and we can
change the status of the tasks as we
complete them like I did this this
morning thank God this one I'm still
working on but uh we'll get there the
active items section shows an overview
of our projects our Sprints and our
current tasks I'll swing back to these
later scroll down and there's a toggle
called do not delete I know how tempting
it might be when someone says don't do
something the only thing that goes to my
mind is I want to do it so bad that this
is where I put the instruction manual
the documentation all the dashboards and
the databases that run this template so
if you delete this you're gonna break it
you've been warned and then some
Shameless self promo at the bottom join
our Discord Community by studyquest yay
okay moving on so starting with the top
down workflow is the project dashboard
there are two sections in this dashboard
we have plan and active use the plan
area to plan out upcoming projects I've
categorized different projects by tags
so if I have an upcoming school project
like I don't know apply for medical
school a lot of that here use the plus
new or maybe I have to start an org or
club for school I also have tags for my
business which I called work and also
Creator stuff on YouTube if you want to
make more tags you can just click on the
plus to the right of no tags here and I
can add a new group I'll probably have
one for personal
and then let's move this over here like
that
personal projects might be
file taxes you know
summer bod 2023 level up my Riz game
projects can be tagless it didn't really
fit into any one of these categories
like I'd probably move level up my Riz
game to no tags because it's not
strictly for me it's also for my
crippling and security inside each
project page we can continue to
brainstorm from that top-down approach
so hover your cursor over the project
click on the pencil to edits I can add a
lead who is in charge of this project
maybe this will be me I can plan out an
expected date for this project including
an ending if I know it by hitting add
dates let's say this is going to start
today I'll hit on this toggle for end
date to give a date range and let's say
that applications open up on the 1st of
June which I think they do
um but I always like to keep myself a
little bit of a buffer because let's be
honest I'm probably going to
procrastinate a little bit so I'll
choose June 3rd and I'll X out and there
you go we can see a date range for this
project now let's open up the project
page here into a full screen and I'll
have an area where I can outline my
project and I can describe my project
here Maddie is going to apply for
medical school again
now I can also start adding action items
or tasks to this project under the task
projects area the three emojis here
stand for not started yet in progress
and then complete and this one over here
stands for recycle or archive we don't
really need to see so I'll start adding
some tasks
this is a super simple tracking system I
can just click and drag items across as
I complete them in progress and then
finished we can even get more specific
and add some properties to these tasks
too so I click on the edit again and
I'll open this and decide Pete this time
like who's going to do this tasks
probably has to be me I can choose a
date for this task let's say that my
MCAT is going to be in two days on
Friday and I can choose priority for
this task this is going to be a high
priority task if I need to take any
notes specific for this task I can also
add notes Here
let's close out of here whenever I need
to take notes for this project for
research or ideas or meetings or
anything I can simply click on add notes
and make a new note
studies schedule for MCAT I'll click on
plus new and it'll create a new note for
me and it'll appear right here cool the
great thing about this notion projects
workflow is that everything in this
template already comes pre-linked so all
the tasks and all the notes that I make
when I'm inside of this project page
that are already pre-linked to the
project so I don't have to mess around
with these properties making relations
and formulas and stuff it's super
convenient so let's go back to the
project dashboard I'll use the
breadcrumb trail the top of the screen
to go to my Cajun koi manager page and
I'll go back to my projects here so as
you can see there are a lot of projects
that I have planned that I really want
to do that'd be nice but that doesn't
always mean it's the right time to do
them so pick the projects that are most
important to you right now and
prioritize them it's all about intention
that's why it's always a good idea to
add priorities to these projects so we
know which ones are more important and
once you're ready to begin a project all
you have to do is click and drag that
project down to the active area into the
in progress area just like that
and now my application for medical
school is in motion I can see the
priority for it I can see what category
of my life it applies to this is school
I can see who charge of this project
especially useful if you're working on
teams and I can also see how close to
complete this project is and that
relates to how many tasks I put into
this project and so there are four tasks
in this apply for medical school project
as we can see and only one of them is in
the done area and that's why this says
25 there are also a few other views in
the active section if you prefer to see
all of your projects in a table like
this you can click on the active View
and we can just see pretty much the same
information but it's organized by in
progress in tables like this timeline
view is also really cool if you want to
see all your projects in a timeline like
this and you kind of just see how they
stack against each other going over the
all tab you'll see every single project
that you have either planned completed
or archived the last view mind will show
you all of the projects that you are
assigned to this is again especially
useful if you're working on teams like I
do alright so now let's move over to
Sprint planning which is my favorite new
feature with notion projects I've always
loved to work in Sprints in medical
school we get dedicated weeks to study
for boards and for clinical exams this
style of work leverages
time pressure when we set clear progress
goals and create a sense of urgency
around completing that goal our brain
focuses so much better this is why
techniques like Pomodoro and task
prioritization are so effective and
honestly it's why Sprints have become so
popular lately with the whole dopamine
detoxing and monk mode craze and it's
definitely a tool I've been using a lot
to improve my focus so let's plan out a
Sprint in the Sprint dashboard and I'll
use that example again of getting my
application ready for medical school so
in the Sprints dashboard I'll first go
to my all view to see all of my current
or upcoming Sprints that are planned
I'll begin by renaming this for Sprint
to apply for medical school I'll choose
a date range for this Sprint we already
said that this is going to be up until
the June 3rd next we'll start adding
some tasks to our Sprint over in the
Sprint planning view now I can see my
current Sprint and a toggle and my next
Sprint and another toggle I'm just going
to collapse this because we're focused
on this current Sprint and if I scroll
down to this backlog area it's going to
show all of the tasks in this template
and what I'm going to do now is I'm just
going to check the boxes for all of the
items that I want to include in the
Sprint now the really cool thing is I
can include tasks from any project or no
project at all into this Sprint so I
definitely want to include all of these
tasks that are related to apply for
medical school but maybe in this
upcoming Sprint I'm also going to need
to get ready for this trip I have coming
up I'm also going to want to add all
these tasks related to this trip that
I'm taking to New York next month with
Mike maybe I'll throw this into the
Sprint too because she can't wait
forever right now I'm just going to
click and drag all of these items into
that current Sprint I can click on
remove sorting because I don't really
care about bats now all of these tasks
regardless of which project they came
from or if they had any project at all
are part of the Sprint if I go back to
my all view I can see all the total
tasks in each Sprint I can see my
completion rate which is how many those
tasks have moved to the done area and
then my favorite thing is to go back to
the current Sprint View and I can see
all of the tasks in this current Sprint
that I'm in and I can just manage it
directly from here I can just click drag
things to move them along as I finish
them
like so and as I click and drag these
tasks over in all of the different
projects that I'm working on
until I complete them all all of my
tasks have been complete my progress bar
is 100 filled up and I'll just click on
complete Sprint a pop-up will come up
I'll see a quick summary of my results
if I completed all the tasks and then I
can click this button to complete that
Sprint and then begin my next one
my current Sprint changes to the next
Sprint that I had planned if I go back
to the all Sprints view apply for
medical school is now in the past that
was when I completed that Sprint I
really love this Sprint workflow because
of how focused it is on action and it's
not just organizing and planning things
for the sake of organizing and planning
things this has been really useful not
only for school but in my business where
Mike and I have dedicated Sprints to get
projects done get YouTube videos done
and stuff like that all right let's move
on now to the bottom up workflow the
bottom-up workflow utilizes our CCC
framework which stands for collect
clarifying calendar and it's Loosely
based off of David Allen's GTD we first
collect Tasks and notes into notion and
then we clarify them to know which
project they belong to and finally we
put tasks into our calendar to stay
focused I made an entire video about
this framework so definitely check that
out for a deeper dive but starting with
collect we're constantly bombarded
throughout the day with information from
notifications reminders Revelations
media obviously not all that stuff is
important but for the stuff that is we
collect them into notion so we don't
have to rely on our brain to remember
them because let's be honest it kind of
sucks at that so action items go over to
our task dashboard and non-actionable
items go over to our notes dashboard and
in each dashboard there's a link to a
collection page my favorite super hack
and notion is using multiple tabs at the
top left next to the breadcrumb trail I
can click on this to make a new tab
it'll duplicate the current page that
I'm in and now I can just use command 1
and 2 to switch between these two tabs
like so and in the second tab I'll have
this phone collect Page open so that's
whenever I need to collect any
information whether that's a new task I
can use this new button right here to
collect a new task or I can use this
button right here to collect a new note
and then I can just use command 1 to get
back to the page I was currently on so a
new thought comes to mind command two
flip over here I can click on plus new
to add a new task
now if you're wondering why it says
phone it's because this page is also the
one I use as a widget on my phone to
collect stuff if I'm out and about and
I'm not at my computer so if I'm waiting
in line at in and out or something and I
suddenly realize I need to subscribe to
Keyshia Co Academy and like this video
boom done or maybe I'm at the gym you
know warming up with an easy 225 bench
and I get an amazing idea for a YouTube
video I can collect that too notion
syncs everything across devices when I
get home later it's already waiting for
me I literally have no excuse now not to
collect my thoughts step two is clarify
we have to decide if the stuff we
collected is worth keeping and where it
belongs let's start off with tasks I'll
use command 1 to go back to my task
dashboard here and we'll see that there
are two database views here actually the
task inbox is at the top an inbox is
basically just a place that we collect
things and then underneath that we have
our task calendar so to clarify these
tasks all I'm going to do is fill in the
properties here with notion projects
this workflow is actually also great if
you're working on a team or in a group
like I would probably just assign all
this stuff that I didn't want to do over
to Mike here's another Pro tip if you
click and drag on that circle at the
bottom of a cell you can copy that cell
uh vertically to as many tasks as you
want and for all of these other tasks I
would just delegate them to people on my
team and that way I don't have to do any
work and I can focus instead on building
hovercrafts in terms of the Kingdom
choose a priority for these tasks low
medium or high
do you want to get more
compartmentalized you can even tag each
of these tasks with something specific
the defaults and notion projects are
mobile website and Improvement these
obviously are more relevant if you're
working on like a product development
team but as a student you can make your
own tags make my own tag and click on
create to make your own tag for them and
if any of these tasks like study for
exam here is related to a project I can
click on the cell and I can find the
project that it's related to like apply
for medical school and I can that
project there now by default I have some
filters up here that you can see that if
any project is assigned to these tasks
or if a due date is assigned for these
tasks a due date meaning I put it into
my calendar then it's going to disappear
from inbox after clarification moving on
to step three is now to put them into my
calendar so I know when I'm going to do
them and to do that all I have to do is
click and drag the tasks that I want to
do from the Inbox and into the proper
date in my calendar so if you want to do
that one today I can move it there if I
want to do any of these tasks or
multiple of them on the same day just
like before I'll use the check boxes and
then I'll click and drag these into
tomorrow like so I can also just
rearrange tasks when I want to do them
right here in the calendar by clicking
on tasks and moving them around and
we'll also be able to see the status of
the task whether it's completed whether
it's not started yet I can also see
which projects it's related to I can see
its priority and I can see who is going
to do those
a few more useful views in this database
here if you want to see all your tasks
by project click on it by project View
and we'll be able to see all of the
tasks that have no project at the top I
can close this toggle I can see all of
my tasks related to trip to New York I
have planned I can see all of my tasks
related to this YouTube video and then
all of my other projects here completed
tasks view pretty self-explanatory it
just shows all the tasks that I've
already completed something I like to do
in here is a periodic Purge so I'll
click on this check box up here to
highlight all of my tasks and I will
delete them from my knowledge base last
view all tasks probably not that useful
but it'll show you all the tasks in this
template all right let's pop over to the
notes dashboard to clarify our notes now
I'll go back to the Cajun koi manager
and click on notes the notes dashboard
only has one database with two views so
it's a lot simpler the first view is for
recent notes which doubles as my notes
inbox and all my recent notes because I
have them sorted by last edited time to
clarify this inbox click on the pencil
icon next to these notes add tags to my
notes this distinguishes like what type
of note it is I can click on ADD tags
this is an idea then I can also relate
this note to a project if it exists in
one so I can add a project here this is
actually a new YouTube idea so I'm going
to create a new project here probably
jacked in 30 days and I'll create a new
project for this note something that I
really love about notion is the
relational linking and what I mean is
that any note can be a part of multiple
projects so unlike in Mac finder where
I'd have to make a copy of a file and
then put it in two different folders in
notion I can actually just link OneNote
to multiple projects so let's say that I
want this get jacked in 30 days YouTube
video note that I have to be in multiple
projects I can actually just link
another project here like my one arm
pull-up Challenge and now we'll see that
this note lives in both of these
projects I can open the project to show
you that's right here that note lives in
get Jack days and it also lives in my
one-arm pull-up challenge I absolutely
love this feature because it makes it so
much less stressful to clarify notes and
think where should I put this note
because I can put it everywhere or I can
put it nowhere so as you can imagine if
you collect a lot of notes and ideas
you're probably wondering how on Earth
are you going to find any of your notes
if they're all in this one database
don't worry I got you that's what
filters are for it's like online
shopping you can filter it by different
tags we can filter it by who created the
note especially useful again if you're
working on teams and if you're still
unable to find that note there's a
search feature right here this
magnifying glass next to sort and I can
search for the note in this database
probably should have started off with
that one the second view in notes is the
project view again just like the task
projects view this one just shows all of
our notes by the project that they're
related to and just like that all of the
notes that needed to be clarified and
stored into the right projects have been
done and I can easily find them whenever
I need to the that's how the CCC cycle
is used for bottom-up management and
notion the whole idea is to simplify the
process of managing but keep it flexible
so I always know what are the next steps
to move my project so now I want to show
you how I use the home page dashboard to
maintain my entire life management
system so in the active items area I can
just get a quick overview of the ongoing
projects I'm working on or the tasks or
any Sprints these are just the same
views that we've already seen from these
dashboards but I also want to highlight
a unique new feature that notion just
dropped that's very very cool called AI
autofill I'll give a few cool use cases
for autofill here first as a student
oftentimes I had to read research papers
and articles and stuff mostly from
online resources nowadays and if you're
anything like me I like to take
reference notes as I go through articles
or I'll grab highlights directly into
notion from read wise on my Kindle and
stuff like that it's really easy for me
to get notes into notion but something
that I struggle with is when I come back
to something that I read in the past I
have to try and figure out what that
chicken scratch was that I wrote but
with autofill that problem is pretty
much gone so switching over to task view
here here is a paper I'm working on
about how memory works and all of these
different tasks are actually different
articles that I've read and I'm going to
have ai autofill summarize key bullet
points for each of these articles so I
don't have to go into them so let's go
over and add a new property here with a
plus icon I will choose submarine AI
which is a new beta feature and what I'm
actually going to do is I'm going to
edit this property because I want to
enter my own custom prompt in so I'll
click on summary AI edit property
and I'll change this summary type
from here to a custom autofill
and let's ask this to list the top three
takeaways
from these notes in bullet point format
and explain it simply because I'm lazy
I'll use this to try on this View
and save changes and so sick AI is now
summarizing everything that's inside of
these pages right from the front and I'm
going to wrap this column so we can see
it better it's given me three bullet
points and then summarize the article so
I don't have to go back in I'll go down
I wanted to summarize these ones as well
let's update this
so cool
and let's do for this last article as
well
let's update it
boom just like that
and so if I'm compiling resources for
paper I'm writing or a project I'm
working on I can get quick summaries
just from this overview page so next up
as a Creator one of the most important
parts of youtubing is coming up with
catchy or viral titles for my ideas
because what I found is that ideas are
really only as good as their packaging
so let's go back to the projects view
here and in my planning area I'm going
to look at some ideas that I've had for
YouTube videos and I'm going to have ai
generate some alternate titles for me so
let's go over to the summary AI area
again I'm going to edit property again
I'm going to try a custom
autofill and let's ask AI this time give
me a bullet list of alternate viral or
catchy titles or a YouTube
and I will try it on this View
save changes I'm going to turn on auto
update as well so that's if I change
this title it's going to give me
different ideas again
you can go ahead and wrap this up so we
can see what it did 30 days of gains 30
days to a stronger body mastering the
art of Riz Riz like a pro hmm some of
these are actually kind of funny but
anyways let's see what happens if I
change this idea from 30 days
checked video challenge let's see how AI
auto updates this to be the summary just
Auto updated because I changed the name
of this project and finally as an
entrepreneur I do unfortunately have to
take a lot of meetings nowadays and
during meetings I like to jot down all
the deliverables and follow-ups that my
team has to do or that Mike and I have
to do but for some reason immediately
after the meetings are over I forget
everything that we just talked about and
what I can do is just have ai summarize
for me in bullets again actionable items
from my meetings so here's an example
one of our ongoing projects right now is
to redesign the Cajun koi Academy
website and it's something really epic
we're going to have a profile picture
generator we're gonna have skill trees
we're gonna have a lot of really cool
stuff and we've been working with a
design team and so what I can do I will
go over to my summer AI area once again
let's edit this property I'm going to
choose another custom prompt this time
summarize in a bullet list the key
takeaways
and action items let's try it on this
View
save changes I'll X out again and now if
I go down to my meetings over here I can
click on this update button and it
should update with that new prompt let's
see what it gives me
so it gives me some key takeaways what
we talked about in our meeting and our
action items I can do this for the next
one as well
takeaways and action items looking great
and then one more time I'll update this
last one here
boom very very cool so having AI just do
a summary for me super useful if I come
back to this task even days or weeks in
the future I'll not have to go through
my notes again and I'll always see the
ongoing action items for this task and
that's a taste of my management system
in notion it's been incredibly effective
for me to manage not only my life but
also to run my business with Mike check
out notion projects I barely even
scratched the service here with the new
cool stuff they rolled out like more app
Integrations task IDs and automations
links to everything including this
template will be in the description but
I do want to mention that this template
it's really just one small part of our
overall management system because of
students and creators we also need to
manage our studies our mental health our
side hustles along with our productivity
so if you're interested in our ultimate
notion workstation that also comes
complete with a full guide for building
a study system and then putting it all
together you should definitely check out
study quests this right here is a great
introductory video into what it is we've
just gone through a massive update and
overhauled a study Quest so this video
is a little outdated but it still has a
lot of value so I'll see you there
Voir Plus de Vidéos Connexes
the âšultimateâš notion setup.
Das ULTIMATIVE Notion Setup - Mein zweites Gehirn zum Lernen, Organisieren und Planen
The Most Powerful Productivity App I Use - Notion
My Simplified Notion Life OS 2024: New Second Brain Tour!
The Brilliant Apps That Supercharge Your Notion Setup - My Life OS C.O.D.E!
How I Use Notion for School | University Notes System for Back to School! đ (+ free templates!)
5.0 / 5 (0 votes)