The Best Way to Organize Your Computer Files

Thomas Frank
29 Aug 201916:43

Summary

TLDRThe video script offers a comprehensive guide on organizing digital files effectively. It emphasizes the importance of a structured approach to file organization, comparing it to a tree structure for efficiency. The presenter suggests starting with a root folder, such as Google Drive, and creating 'life buckets' for main categories. Each category should then be further divided into subfolders, maintaining a logical hierarchy. The script also highlights the significance of naming files specifically for easy identification and advocates for the use of cloud sync applications like Google One for real-time file updates and accessibility. Additionally, it touches on the necessity of a robust backup strategy, such as using Backblaze, to safeguard against data loss. The video concludes with tips on using shortcuts and Quick Access/Favorites for swift navigation to frequently used files, and a recommendation for being an 'essentialist' to stay organized by focusing on priorities.

Takeaways

  • πŸ—‚οΈ **Organize Digitally**: Transitioning from paper to digital organization can make managing files cooler and more efficient.
  • πŸš€ **Start with Structure**: Create a logical folder structure for your computer files to prevent clutter and make finding items easy.
  • πŸ“ **Folders for Everything**: Ensure every file is in a specific folder, avoiding random folders like 'Documents' or 'Downloads'.
  • 🌳 **Tree Structure**: Adopt a tree structure for organizing folders, which branches out into subfolders for a more manageable system.
  • 🏒 **Life Buckets**: Organize your main files into categories or 'life buckets' that represent the main areas of your life or work.
  • πŸ”„ **Expandable System**: Design a file system that is flexible and expandable, maintaining logic as it grows.
  • πŸ“‚ **Category-Based Organization**: Organize subfolders by category to keep related files together for easy access.
  • πŸ“… **Date-Based Organization**: Use date-based structures for files that span across multiple categories, like college classes.
  • πŸ“ **Intelligent Naming**: Name files specifically enough to know what they are at a glance without overcomplicating the naming convention.
  • ☁️ **Cloud Syncing**: Utilize a cloud sync app like Google One for real-time file updates across devices and enhanced security.
  • πŸ”’ **Backup Beyond Cloud**: Implement a backup strategy that goes beyond cloud syncing to protect against data loss from malicious acts or accidental deletions.

Q & A

  • Why is organizing computer files considered both easier and harder than organizing paper files?

    -Organizing computer files is easier because they don't have physical weight or take up space, thus not creating a physical mess. However, it's harder because there's often no formal education on how to organize digital files, and the volume of digital creations can quickly become overwhelming.

  • What is the suggested first step in organizing computer files?

    -The first step is to create an organizational structure of folders that makes it easy to find anything quickly. Each file should be within a specific folder that represents it well, and nothing should be left on the desktop or in random folders.

  • What is a 'tree structure' in the context of organizing computer files?

    -A tree structure refers to a hierarchical organization of folders within a computer system. It starts with a root (like Google Drive) and branches out into main categories or 'life buckets', which further divide into subcategories, similar to the branching of a tree.

  • Why is it recommended to use a Cloud Sync app like Google One as the root of your file tree?

    -Using a Cloud Sync app ensures that all files are kept up-to-date across the entire system, provides access to files from any device, and offers some protection against hardware failure by syncing files to the cloud.

  • What are the benefits of using a separate cloud backup service like Backblaze in addition to a Cloud Sync app?

    -A separate cloud backup service provides an additional layer of data protection. It safeguards against malicious actions like hacking or accidental deletions, and it offers a recovery option beyond the typical 30-day limit of most Cloud Sync apps' trash recovery.

  • How should files be named in the suggested file organization system?

    -Files should be named relatively specifically, providing enough context to understand what the file is about at a glance within the context of its location in the file tree. Avoid overly complex naming conventions that include too much detail.

  • What is the recommended approach to organizing files that belong to a large number of categories, such as college classes?

    -For a large number of categorized files, it's suggested to create an additional level of organization, such as splitting them up by year. Then, within each year, create folders for each class to keep the list manageable and relevant.

  • Why is it important to maintain the integrity of the file tree structure?

    -Maintaining the integrity of the file tree structure ensures that files can be easily found and accessed. It also prevents the system from becoming disorganized and messy, which can lead to lost or misplaced files.

  • What is the role of 'Quick Access' or 'Favorites' in navigating the file system?

    -Quick Access or Favorites allows users to pin frequently accessed folders or files for swift navigation. This feature helps in quickly reaching files that might be several levels deep in the file tree without having to traverse through multiple folders.

  • What book is recommended for individuals looking to improve their organizational skills and focus on their priorities?

    -The book recommended is 'Essentialism: The Disciplined Pursuit of Less' by Greg McKeown. It helps readers become more in tune with their priorities and values, promoting a more deliberate approach to tasks and projects.

  • How can viewers get a free trial of the Audible service with a free Audiobook download?

    -Viewers can get a free 30-day trial of Audible service, which includes a free Audiobook download, by signing up at audible.com/thomas or by texting 'Thomas' to 500-500 on their phone.

Outlines

00:00

πŸ–₯️ Digital Organization: Transitioning from Analog to Digital

The video introduces the topic of organizing digital files on your computer. It contrasts the ease of organizing physical files with the challenges of managing digital files, emphasizing the lack of formal education on the subject and the sheer volume of computer-generated content. The importance of creating a logical and usable folder structure from the outset is highlighted, with a focus on the 'tree structure' method, which is likened to natural and man-made systems for efficiency.

05:01

πŸ“ Organizing Files with a Tree Structure and Life Buckets

The video explains how to create a tree structure for organizing files, starting with a root folder and branching out into categories or 'life buckets'. It suggests that each file should reside in a specific folder and that the structure should be expandable and flexible. The root folder in the presenter's system is Google Drive, which is used for cloud synchronization. The video also discusses the organization of sub-folders by category and the use of year-based folders for college classes.

10:01

πŸ“ File Naming and the Use of Cloud Sync Apps

The video moves on to discuss the importance of naming files specifically and the use of cloud sync applications like Google One for maintaining an up-to-date file system across devices. It recommends Google One for its generous free storage and affordable pricing for additional space. The presenter also addresses the need for a robust backup strategy to protect against data loss, suggesting the use of a separate cloud backup service or an external hard drive.

15:04

πŸ”— Utilizing Shortcuts and Embracing Essentialism for Ultimate Organization

The video concludes with advice on using shortcuts and Quick Access or Favorites features in operating systems to quickly access frequently used files. It stresses the importance of maintaining the integrity of the file tree and being vigilant when saving new files. The presenter recommends the book 'Essentialism: The Disciplined Pursuit of Less' by Greg McKeown for improving organizational skills and decision-making regarding projects and content consumption. The video also includes a sponsorship message for Audible, offering a free trial and audiobook download.

Mindmap

Keywords

πŸ’‘File Organization

File organization refers to the systematic arrangement of electronic documents and data within a computer system. It is a crucial aspect of digital productivity and the main theme of the video. The script emphasizes creating a logical folder structure to make finding and managing files efficient. An example from the script is the creation of a 'tree structure' with folders nested inside one another, making it easier to locate specific files.

πŸ’‘Cloud Sync

Cloud sync is a process where files are automatically uploaded to and synchronized across cloud storage services, ensuring that the same files are accessible from multiple devices. It's mentioned in the context of using Google One (formerly Google Drive) as the root of the file system, allowing for real-time updates and access to files from anywhere.

πŸ’‘Tree Structure

A tree structure is a hierarchical organization model that uses branching to represent relationships. In the video, it is used to describe how folders should be nested within one another to create a clear and logical path to every file. The script uses the analogy of a tree's trunk, branches, and leaves to illustrate how files and folders should be arranged for optimal organization.

πŸ’‘File Naming Convention

A file naming convention is a standardized approach to naming files to make them easily identifiable and searchable. The video emphasizes the importance of specific yet concise file names that provide enough context to understand the file's content without being overly complex. An example from the script is avoiding generic names like 'homework.docx' and instead using names that give a clue about the file's subject.

πŸ’‘Life Buckets

Life buckets are categories that group files based on major areas or aspects of one's life. The video uses this concept to suggest organizing the root level of the file system around key life areas such as 'College', 'Work', and 'Personal'. This method helps to segregate and prioritize files based on their relevance to different parts of the user's life.

πŸ’‘

πŸ’‘Essentialism

Essentialism is a concept that involves focusing on the most important aspects of one's life and work. In the video, it is recommended as a mindset for staying organized by deliberately choosing the projects and files that align with one's priorities. The book 'Essentialism: The Disciplined Pursuit of Less' by Greg McKeown is mentioned as a resource for mastering this concept.

πŸ’‘Backup Strategy

A backup strategy is a plan for ensuring that files are duplicated and secured in a separate location to prevent data loss. The video discusses the importance of having backups beyond cloud sync, such as using a cloud backup service like Backblaze or maintaining an external hard drive for periodic data copies. This strategy provides redundancy and protection against data loss from hardware failure or malicious actions.

πŸ’‘Root

In the context of the video, the root refers to the topmost level or starting point of a file system's hierarchy, analogous to the trunk of a tree. The script uses 'Google Drive' as an example of a root in a personal file system, serving as the central location where the organization of files begins.

πŸ’‘Quick Access

Quick Access (or Favorites in Mac OS) is a feature in operating systems that allows users to create shortcuts to frequently accessed files or folders for faster navigation. The video suggests using Quick Access or Favorites to pin commonly used folders, thereby streamlining the process of locating and opening these files.

πŸ’‘File System

A file system is the method and data structure that an operating system uses to organize and store files on a disk. The video's theme revolves around the importance of a well-organized file system, with the script detailing how to create and maintain an efficient digital file system that reflects the user's thought process and supports their workflow.

πŸ’‘Digital Transition

Digital transition refers to the shift from analog or physical methods of organization to digital ones. The video script mentions that everything becomes cooler when it transitions from analog to digital, highlighting the benefits of digital organization in terms of accessibility, space-saving, and ease of management.

Highlights

The importance of transitioning from analog to digital for file organization.

Computer files are easier to organize than paper files due to the lack of physical space and weight.

Challenges in organizing computer files include a lack of formal education on the subject and the sheer volume of digital content creation.

The necessity of creating a logical and usable folder structure from the beginning for efficient file management.

Every file should be within a specific folder, avoiding clutter on the desktop or in generic folders like Documents or Downloads.

The concept of a tree structure for organizing files, inspired by nature and man-made systems.

The analogy of the human circulatory system and road systems to explain the efficiency of a tree structure for file organization.

Using Google Drive (Google One) as the root of the file system for cloud synchronization and backup.

Organizing files by 'life buckets' or main categories relevant to the user's personal or professional life.

The flexibility and expandability of a file system should reflect the user's brain organization and priorities.

The use of specific media folders to keep non-document files organized within the file system.

Adopting different organizational structures such as by date when it makes sense, as demonstrated with college class folders.

The significance of intelligent file naming for quick identification and retrieval within the file tree.

Recommendations for Cloud Sync apps like Google One for keeping files updated and accessible across devices.

The benefits of using a separate cloud backup service like Backblaze for additional data protection.

Utilizing shortcuts, Quick Access, or Favorites for efficient access to frequently used files and folders.

The concept of being an essentialist in file management, focusing on deliberate project selection and content consumption.

Book recommendation 'Essentialism: The Disciplined Pursuit of Less' by Greg McKeown for improving personal organization and prioritization.

Transcripts

play00:00

- If your desktop looks like this,

play00:02

then you and I need to have a chat.

play00:05

And well even if not, you're gonna wanna stick around

play00:07

for this video because remember

play00:09

when I said my paper file organization video

play00:11

was the most exciting video you were ever going to watch?

play00:13

Well, that is a thing of the past

play00:15

because everyone knows that everything gets cooler

play00:17

when it makes the transition from analog to digital.

play00:21

So buckle your seatbelts once again,

play00:23

because this week, we are talking about how to organize

play00:25

and systematized the files within your computer.

play00:30

So organizing your computer files is simultaneously easier

play00:33

and harder than organizing your paper real world files.

play00:36

It's easier because computer files don't weigh anything,

play00:39

they don't take up any physical space,

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so they can't really create a mess on your desk

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or in your living space.

play00:45

But it's harder number one, because well,

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we were never taught how to organize computer files.

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I don't know about you,

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but I remember being an elementary school, middle school

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and having teachers tell me

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to put things in separate folders,

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to have a Trapper Keeper, all that kind of stuff.

play00:58

But when it came to my computer files,

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no one was ever around to teach me

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how to organize my folder structure,

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where I should save things, all that kind of good stuff.

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And secondly, we create much more on the computer

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than we do in the real world these days.

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We have so many different documents, pictures, music files,

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so it can easily get out of hand much quicker

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than it can in the real world.

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And for that reason,

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I think it is crucial to create a usable logical structure

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from the get go with your computer files.

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This is much more important than it is in paper files

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because, well, in the real world,

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there just isn't a whole lot to have to reorganize

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if you realize that you've made a mess.

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But if your computer is a mess,

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you might have hundreds of files sitting on your desktop.

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So step one is to create an organizational structure

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of folders that makes it easy

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to find anything you're looking for quickly.

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And there's a couple different rules here.

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Number one,

play01:49

every single file in your system should be within a folder

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that represents it well, a specific folder.

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Nothing should be sitting out on the desktop,

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and nothing should be sitting in random folders,

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like Documents or Downloads.

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Everything should be in something that makes sense.

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But number two, you wanna have a structure

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that makes it easy to find those folders themselves.

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Now, you could just have one long list of folders

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on one particular level of your system,

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but that's gonna make

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things pretty cumbersome, pretty quick.

play02:15

So instead, you wanna follow in the steps

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of that great philosopher, King Xzibit,

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and start putting folders inside of folders.

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I call this a tree structure.

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If you think of a tree at the bottom, you have the trunk,

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and then that trunk eventually branches off

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into main branches which in turn branch

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into smaller branches.

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And that splitting process keeps going on

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and on until you reach the leaves.

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And actually if you look closely at a leaf,

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you'll see that the branching process even continues

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with vein splitting off from the midrib.

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Bet you didn't think you're gonna

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some tree anatomy in this video, huh?

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And if you look elsewhere,

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you'll find the structure replicated both in nature

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and in manmade systems.

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Take your body's circulatory system for example,

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all the blood goes through arteries from the heart.

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But from there, it splits off into smaller

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and smaller blood vessels

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until it finally reaches the smallest of them,

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the capillaries and gets delivered

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to the exact right place in the body.

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And road systems are very similar.

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Any two points in a city separated

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by a lot of distance are going to be best reached

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by first making your way to a highway or freeway

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or main road and then branching off into smaller

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and smaller residential road.

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And just as the branching paths of trees, blood vessels

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and road systems provide the most efficient way

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of moving resources around,

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a tree structure provides the most efficient

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and usable way of organizing your files.

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So the first thing you're gonna wanna do is

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to create this tree structure,

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which starts with what's called the root.

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Essentially the trunk of the tree.

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And in my file system, which I'm gonna show you

play03:40

for the rest of this video as an example,

play03:42

the root is called Google Drive.

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And the reason for this is that I use Google Drive,

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which actually just recently changed its name to Google One,

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to sync all my files up to the cloud

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and between all my different computers.

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But we're gonna talk about that a little bit later.

play03:56

Within the root, I think it makes the most sense

play03:58

to organize your main files by kind of the main categories

play04:03

of your life or as I like to call them life buckets.

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So the buckets of my life include College,

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College Info Geek, Learning, for learning projects,

play04:11

My Life, which is all my personal files, like taxes,

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and apartment files, things like that.

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Now, I do want to note that this is not the only way

play04:19

of organizing your file tree.

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And that is something that could be repeated

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for every single level of the file tree.

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In fact, if you go look

play04:25

at the datacurator filetree project on GitHub,

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you will see that the top level

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of their suggested file tree actually has folders split up

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by media type, audio files, documents,

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literature, video, etc.

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Personally, I like to keep anything

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that isn't a document in a specific media folder

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within my file system.

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And that brings me to kind of the main point here.

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Your file system should be expandable,

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it should be flexible,

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it should maintain its logic when it does expand.

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But most of all, it should represent the way

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that your brain organizes files.

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Assuming you are the only person

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who's going to be you using this folder,

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because I know a lot of you guys are gonna go

play05:02

into the professional world, start working in companies

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and start using shared directories.

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So with your own file system,

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you can kinda query your brain a little bit more often,

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but with shared directories,

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you're probably gonna wanna adhere

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to some agreed upon rules and conventions.

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So I wanna go over just a couple of here.

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First one is organizing by category,

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which is exactly what I'm doing in that main folder,

play05:23

in my file tree, and it's the structure

play05:25

that I adhere to for most sub folders as well.

play05:27

To give an example,

play05:28

let's go into my College Info Geek folder.

play05:30

This is where basically any file related

play05:32

to my business goes, whether it's LLC paperwork,

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or the thumbnail for this video.

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So once we drill into that folder,

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we're gonna see some folders like Business, Content,

play05:42

Courses, Projects, Speaking and Tools.

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And within the Content folder to go a little bit deeper,

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we're gonna see other folders like Articles, Email List,

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Graphics, Podcasts, and Videos.

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And with this structure,

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it is easy to find pretty much anything

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that I need really, really quickly.

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And just to give you an example,

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I'm gonna throw the path of a random file

play06:01

onto the screen right here

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so you can see the logical sequence of steps

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that I would take to get to it.

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And again, it's very easy to find this file

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and pretty much anything else.

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That being said,

play06:11

organizing by category isn't the only way

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you can organize your files.

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And you're gonna get into certain sub-folders

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where it makes sense to adopt a different structure such

play06:19

as organizing by date.

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And I find this particular structure to be very useful

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when the files that I'm trying to organize would fill

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so many different category based folders

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that would end up with a huge long list.

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And a great example is my college classes.

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During my college career, I took over 40 different classes.

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And well I could just shove

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every single class folder into my college folder,

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that would be kinda messy,

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I'd be looking at a list of 40 different folders

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every time I needed to go save or open a file.

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And most importantly, during every single semester,

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I would go into that college folder

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and I would see a bunch of very irrelevant folders

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from previous semesters.

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So instead of just organizing by category,

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I instead created another level of organization

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by splitting things up by year.

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So I've got Freshman, Sophomore, Junior, and Senior.

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If we go into say, Sophomore,

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we're gonna see all the classes I took

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during my sophomore year.

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Then once we drill into a class based folders,

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such as English 313, we're gonna see all the files

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that had to do with that class,

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but also project specific folders as well.

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So if you have a project, but lots of different files,

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I think it absolutely makes sense

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to group those files into their own folder.

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But anything that's kinda like an individual handout

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for the class, just keep that in the class folder,

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and you'll be able to easily find it

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as long as you name it intelligently.

play07:31

And speaking of naming your files,

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that is actually step two in this process,

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which is honestly an ongoing process,

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'cause you're always gonna be naming files.

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But I do wanna talk a little bit about

play07:41

how you should name your files.

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And we don't have to talk a lot here

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because the main principle is

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that your files should be named relatively specifically.

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You should be able to know at a glance

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what it means within the context

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of its location in your file tree.

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And I make this point because there are a lot

play07:57

of other productivity gurus

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and organizational gurus out there

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who have these overly complex file naming conventions.

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They're putting the date in their file name,

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they're putting, like every bit of context they can.

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And honestly, I think this is a waste of time,

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because as long as you are being vigilant

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about where you're saving your files in your file system,

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then each file really only needs a little bit of specificity

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for you to know at a glance what it is.

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So obviously, don't name your homework, just homework.docx

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or paper.docx.

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Give it a name that at least jogs your memory

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as to what it should be,

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but don't worry about being overly specific either.

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And that brings us to step three in the process,

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which I referenced earlier in the video,

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I think that you should absolutely use a Cloud Sync app,

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like Google One slash Google Drive

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as the root of your file tree.

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So if you don't know what a Cloud Sync app is,

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basically, it's an app like Dropbox, Google One,

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Microsoft OneDrive, iCloud Drive,

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there are some other ones out there as well.

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They basically sit on your computer,

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and they upload anything within the sync folder

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to the cloud, and then sync it to any other computers

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that you have as well.

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And using an app like this

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gives you several different benefits.

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Number one, all of your files are kept up to date

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across your entire system.

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So if you make a change to a Photoshop document

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or a Word document on one computer,

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that change will be dutifully synced up to the cloud,

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and to any other computer that you have.

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Secondly, you have access to your files, wherever you are.

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You got access on your laptop, you got access on your phone,

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I'm actually reading the script

play09:27

for this video off of this bone right now.

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Even have access on any computer in the world

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as long as you can log into your Google

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or your Dropbox account and download those files.

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So that brings us to a question,

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which Cloud Sync app should you use, which one is the best?

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Well, I'm gonna go ahead

play09:43

and recommend Google One for most people.

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Now there are a lot of competitors out there again,

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Microsoft One Drive, Box, sync Dropbox, iCloud Drive,

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but I think Google One makes the most sense, number one,

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because they give you 15 gigabytes of free space,

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which is much more than any other competitor.

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And I think that unless you're a content creator

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or photographer or graphic designer,

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you're gonna take a long time to fill up

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that 15 gigabytes of free space.

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So that just keeps you from having to spend a whole lot

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of money right up front.

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Secondly, if you do need more space,

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with a competitor like Dropbox,

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you have to immediately go up to their two terabyte plan

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for 10 bucks a month.

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Whereas with Google One or Google Drive,

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or whatever you wanna call it,

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it's just $2 a month for 100 gigabytes.

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And again, I really don't think most people need

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a whole lot more than 100 gigabytes.

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But what you do need regardless of who you are,

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even if you don't need a tonne of extra space is

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to make sure that your files

play10:36

are adequately backed up and secured.

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Now, if you are using a Cloud Sync app like Google One,

play10:41

then you do have some measure of protection

play10:44

for at least hard drive failure on one computer.

play10:46

So if I have all my files just on this one computer,

play10:50

just on the hard drive,

play10:52

not synced to Google One or anything like that,

play10:53

and this goes down the toilet,

play10:56

well, this probably won't fit down the toilet,

play10:57

but someone tries to force it down the toilet

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or someone steals it, or Loki comes out of a portal

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and cast a spell on it,

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he gives it legs and runs away from me, right?

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I would lose all the files,

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because they're only on this hard drive.

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But if they're synced to the cloud,

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and all I lose when this thing runs away from me

play11:14

and goes to frightened children is the hardware itself.

play11:17

And this computer can be replaced with money,

play11:20

but all those files, they cannot be replaced.

play11:23

So at least with the Cloud Sync app,

play11:25

you have some of measure protection

play11:26

against hardware failure.

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But what you don't have protection against is people

play11:31

who are malicious.

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If someone goes in and like hacks your Google account

play11:35

and deletes all those files,

play11:37

then you don't have a whole lot of protection against that.

play11:39

Now with Google One and a lot of Cloud Sync apps,

play11:41

you can go back in time and restore files out of the trash.

play11:44

But you usually have like a 30 day time limit on that.

play11:47

But again, somebody could go in there and empty the trash.

play11:49

Or you could accidentally change a file

play11:52

and not realize it until a month down the road and realize,

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oh, well, I needed the old version of that file,

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and now it's gone forever.

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So I think you should have a backup strategy

play12:00

that extends beyond Cloud Sync.

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And there are a couple of different options.

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So the option that I use personally,

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and the one that I recommend for most people is

play12:08

to use a separate cloud backup app

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like Backblaze or CrashPlan.

play12:12

And I'm gonna use Backblaze here

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'cause it's the one that I use,

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but for about $5 a month or 60 bucks a year,

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they will backup an unlimited amount

play12:19

of data on your computer across any hard drive connected

play12:22

to it with the exception

play12:23

of anything like network attached storage.

play12:25

But the other thing is

play12:26

that provides some measure of redundancy.

play12:29

If something gets into your Google Drive and messes with it,

play12:32

or someone deletes all those files,

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they're also backed up and Backblaze.

play12:35

And for me, I wanna have my data

play12:37

in multiple different places.

play12:39

This is kind of a pain in the butt to do,

play12:41

but if there ever comes a time

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where one of those data silos goes down,

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you're gonna be very happy you took the precaution

play12:47

and had a backup.

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Now the other option, which I think is a little less robust

play12:51

than good cloud backup,

play12:52

but it's still useful is to just get your hands

play12:55

on a small external hard drive, plug it in once a month,

play12:58

and copy your data over to that one drive

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and then just keep it unplugged from the computer,

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keep it stored somewhere that's secret and safe.

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And then actually remember

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to plug it back in once a month and make that backup.

play13:08

And that brings us to the final step in this process,

play13:11

which is to make use of shortcuts

play13:13

to more quickly access the most used folders

play13:16

and files in your system.

play13:17

Because here's the thing,

play13:18

when you have this beautifully organized tree structure,

play13:21

sometimes you're gonna have files

play13:22

that are six, seven, eight levels deep from the root.

play13:26

And if you need to access those files a lot,

play13:29

you're gonna be clicking through

play13:30

eight different levels of folders,

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and that is not very efficient.

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But luckily computers allow you

play13:34

to create shortcuts or aliases.

play13:37

These are kind of interchangeable terms

play13:38

to access those files quickly.

play13:40

But even more efficient than shortcuts, in my opinion,

play13:43

is the Quick Access and Favorites areas of the Finder

play13:46

and Explore on both Mac and Windows.

play13:48

So on Windows, it's called Quick Access,

play13:50

you can easily pin any folder or file to it on the sidebar.

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And in Mac OS, it's called Favorites,

play13:55

and it gives you the exact same functionality.

play13:57

So if you see my explorer here,

play13:59

you'll see that I am have pinned many different folders

play14:01

that I access on a regular basis.

play14:03

Some are permanently there,

play14:05

but you're also gonna see folders related

play14:06

to the individual video that I'm working on

play14:08

at any given time.

play14:09

So right now you're gonna see 172 Computer File Organization

play14:13

since that's the video that I'm currently working on.

play14:15

So, start using Quick Access, start using Favorites,

play14:17

start creating shortcuts,

play14:18

and you're gonna find yourself navigating

play14:20

your file tree much more quickly.

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And then as long as you maintain the integrity

play14:24

of that file tree, as long as you maintain vigilance

play14:26

when saving new files and creating new folders,

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you're never going to lose another file again

play14:31

and you're gonna be so much better organized.

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Of course, the best way to stay organized is

play14:35

to be very deliberate about the projects that you take on,

play14:38

about the files that you create in the first place,

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about the content that you consume.

play14:42

This is called being an essentialist.

play14:43

It involves being very in tune with your priorities

play14:47

and your values in life.

play14:48

And if you wanna get better at doing this,

play14:49

I have a book recommendation for you.

play14:52

"Essentialism: The Disciplined Pursuit of Less"

play14:54

by Greg McKeown is one

play14:55

of my absolute favorite self improvement books,

play14:57

it's one of the most useful

play14:59

that I have found in my personal experience.

play15:01

And if you want to actually listen to that book for free,

play15:03

you can do so by going over to audible.com/thomas

play15:06

or by texting Thomas to 500-500 on your phone.

play15:10

Doing that will get you a free 30 day trial

play15:12

of Audible service which comes

play15:13

with a free Audiobook download,

play15:14

which can be anything you want.

play15:16

But of course, I'm going to recommend "Essentialism."

play15:18

But it also comes with two Audible originals

play15:20

you cannot get anywhere else along with tonnes

play15:22

of audio workout, fitness, yoga and meditation programs.

play15:26

And of course, Audible is the best place on the internet

play15:28

to get your hands on audiobooks.

play15:30

They have an unmatched library with all the best sellers,

play15:32

lots of obscure stuff and things

play15:34

from basically any genre that you could want.

play15:37

And they also have an excellently designed app

play15:39

with a lot of great features, including Sleep Timer

play15:42

for you using it at night,

play15:43

the ability to add notes

play15:44

at specific timestamps within your book

play15:46

and easy controls for jumping forwards or backwards,

play15:48

just in case you wanna fast forward

play15:50

or if you didn't catch something, you can easily go back

play15:52

and listen to it again.

play15:53

So once again, if you wanna get a free trial

play15:55

of Audible service for 30 days

play15:57

that comes with a free Audiobook download,

play15:59

two Audible original that you cannot get anywhere else,

play16:01

and all those audio workout meditation programs,

play16:04

go over to audible.com/thomas and sign up,

play16:06

or text Thomas to 500-500 on your phone.

play16:09

Big thanks as always goes out Audible

play16:11

for sponsoring this video

play16:12

and being a big supporter of my channel.

play16:14

And thank you as well for watching.

play16:17

Hopefully you found this video helpful.

play16:18

Hopefully it was a great complement

play16:19

to that paper organization video

play16:21

which I'm gonna put right here in case you didn't see it.

play16:24

And of course, you can always subscribe right there,

play16:26

if you haven't done so already

play16:27

and you wanna get notifications of new videos.

play16:29

Click right there to get a free copy

play16:30

of my book on how to earn better grades.

play16:32

Or if you haven't seen my latest collaboration video

play16:35

with my friend, Matt D'Avella,

play16:36

I'm gonna have that linked right here.

play16:38

So definitely check that out.

play16:39

Thanks again for watching

play16:40

and we'll see you in the next video.

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Related Tags
Digital OrganizationFile SystemGoogle DriveEssentialismProductivityCloud StorageData BackupFile NamingTree StructureSelf-Improvement