How to Manage a Team

Summary

The video script emphasizes the importance of establishing a rhythm for teams to maintain order, productivity, and a sense of purpose. It stresses the need for leaders to hire high performers, delegate tasks effectively, and push for time optimization to avoid inefficiency. Additionally, the speaker advocates for coaching on speed and culture, ensuring teams move forward efficiently while fostering a caring and fun environment. The script also touches on the human desire for aliveness, deep connections, meaningful pursuits, and self-improvement, offering insights on how to integrate these aspirations into organizational and personal growth.

Takeaways

• 😀 Establishing a rhythm is crucial for team management, ensuring everyone knows their weekly tasks and responsibilities.
• 🚀 Hiring high performers is essential to drive the team forward, and if you're not naturally inclined to manage schedules, delegate this to someone who can.
• 🔑 The importance of having a 'driver' in your life or team who keeps you accountable and maintains the structure and agenda.
• 💪 Pushing harder for time optimization is necessary, as most teams have inefficiencies that can be improved with better time management conversations.
• 🤝 The balance between pushing for efficiency and preventing burnout is vital, maintaining a culture that cares for team members while driving progress.
• 🌟 Coaching for speed and culture is important, ensuring the team moves forward efficiently while also enjoying the process and building relationships.
• 🔄 Regular check-ins on time management and goal fulfillment are key to keeping the team engaged and performing at their best.
• 🛠️ The role of a leader includes managing the team's time effectively, which may involve having difficult conversations about productivity and engagement.
• 🏆 The aspiration for a greater sense of aliveness, deep connections, meaningful pursuits, and a system for self-improvement are fundamental to human desires beyond basic needs.
• 📈 Tracking habits, maintaining a mindset journal, setting goals, receiving coaching, and engaging in deep dive education are all part of a system for achieving personal growth.
• 🌱 Making self-improvement a lifestyle involves ongoing conversations, guidance, inspiration, and motivation to continuously grow and succeed.

Q & A

What is the primary role of a leader in managing a team?

The primary role of a leader in managing a team is to establish the rhythm of the team, ensuring everyone knows what they should be doing every week, and maintaining a balance between moving forward quickly and caring for each other.

Why is establishing a rhythm crucial for a team?

Establishing a rhythm is crucial as it helps maintain sanity, order, and operations. It ensures that every team member is aware of their weekly tasks and responsibilities, which is essential for achieving the team's objectives.

What does the term 'rhythm' refer to in the context of team management?

In the context of team management, 'rhythm' refers to the regular pattern of activities that team members should be performing each week. It includes meeting cadences and output cadences that everyone on the team should be aware of.

Why is hiring high performers important for a team?

Hiring high performers is important because they drive the team forward and contribute to its success. They help in managing schedules, maintaining the rhythm, and ensuring that the team's goals are met.

What should a leader do if they are not naturally good at managing schedules and rhythms?

If a leader is not naturally good at managing schedules and rhythms, they should hire someone who is, such as an executive assistant or an accountability partner. This person will help drive the agenda and manage the team's time effectively.

Why is it necessary for leaders to push harder on time optimization?

It is necessary for leaders to push harder on time optimization because most teams are inefficient, and there is often slack in the system. Leaders need to ensure that team members are utilizing their time effectively and are engaged in meaningful work.

How can leaders identify if their team members have too much bandwidth?

Leaders can identify if team members have too much bandwidth by regularly checking in on their progress, goals, and time management. They should ask if anyone has extra time and encourage them to raise their hand if they do.

What is the potential consequence of team members having too much bandwidth?

The potential consequence of team members having too much bandwidth is disengagement and decreased performance. When team members have excess time without meaningful work, they may feel less fulfilled and less committed to their roles.

What is the role of a coach in managing team speed and culture?

The role of a coach in managing team speed and culture is to constantly evaluate whether the team is moving forward fast enough and maintaining a positive, productive environment. They help ensure that the team is both efficient and cohesive.

How can leaders ensure that their team is both efficient and maintains a strong culture?

Leaders can ensure that their team is both efficient and maintains a strong culture by setting clear expectations, regularly communicating about time management, and fostering an environment where team members feel supported and engaged.

What are the four aspirations that human beings desire beyond safety and sustenance?

The four aspirations that human beings desire beyond safety and sustenance are a greater sense of aliveness, deep connections, meaningful pursuits, and personal growth.

Outlines

00:00

🚀 Establishing Team Rhythm and Hiring High Performers

The first paragraph emphasizes the importance of a leader's role in setting the pace for a team, ensuring everyone knows their weekly tasks to maintain order and productivity. It discusses the challenges faced by startup founders and even senior executives in large corporations, who all grapple with moving their teams forward efficiently. The speaker suggests that establishing a rhythm or routine for the team is crucial, which includes setting meeting and output cadences. Additionally, the paragraph stresses the need for hiring high-performing individuals who can drive the team's agenda, especially for those who are more visionary or creative and may not naturally excel at time management and structure.

05:01

🔥 Pushing for Time Optimization and Efficiency

This paragraph focuses on the necessity for team leaders to push for greater time management and efficiency. It dispels the myth that a team can achieve perfect time management and instead encourages leaders to identify inefficiencies and underutilized bandwidth within their teams. The speaker advises having regular conversations about time optimization and ensuring that team members are fully engaged and contributing meaningfully. The goal is to prevent team members from becoming disengaged due to lack of tasks or challenges, which can ultimately lead to wasted resources and decreased productivity.

10:01

🌟 Coaching for Speed, Culture, and Continuous Improvement

The final paragraph discusses the role of coaching in maintaining a fast-paced, caring, and fun work environment that also emphasizes impact and relationship building. It acknowledges the difficulty of balancing speed with a positive company culture and the constant need for coaching to ensure the team is moving forward effectively. The speaker shares experiences working with both startup founders and senior executives in large companies, highlighting the universal need for coaching and the establishment of time management structures. The paragraph concludes by pointing out the availability of resources for further learning on productivity and self-improvement, encouraging continuous growth and development.

Keywords

💡Coaching

Coaching in the context of the video refers to the process of guiding and supporting individuals or teams to achieve their goals. It is integral to the theme as the speaker emphasizes the importance of coaching in maintaining team momentum, fostering a positive work environment, and ensuring everyone is moving forward effectively. An example from the script is the speaker's role in coaching startup founders and senior executives to improve their team's time management and overall performance.

💡Rhythm

Rhythm, as used in the video, denotes the regular pattern or tempo at which a team operates. It is a key concept because establishing a rhythm helps in setting expectations for weekly tasks and maintaining order within a team or company. The speaker mentions that every person in every role should know their rhythm, which includes their meeting cadence and output cadence, to ensure they are contributing to the team's objectives.

💡High Performers

High Performers are individuals who excel in their roles and contribute significantly to the team's success. The video discusses the importance of hiring such individuals to drive the team forward. The speaker also suggests that if one is not naturally inclined towards managing schedules and time, they should consider hiring a 'driver' or integrator who can help maintain structure and accountability, as these are essential for achieving the team's goals.

💡Time Management

Time Management is a central theme in the video, addressing the need for leaders to ensure their teams are using time efficiently. The speaker points out that even high-performing teams may have 'slack' in their system, indicating inefficiencies. Leaders are encouraged to have regular conversations about time optimization to prevent burnout and maintain productivity, as seen in the script where the speaker discusses the importance of pushing harder for time optimization.

💡Accountability

Accountability in the video script refers to the responsibility of team members to fulfill their tasks and the responsibility of leaders to ensure this happens. It is highlighted as a critical component of effective team management. The speaker mentions the need for a 'driver' who keeps everyone accountable and ensures that the established rhythm and structure are adhered to, which is essential for the team's success.

💡Efficiency

Efficiency is the concept of accomplishing tasks with the least amount of waste, whether in time, resources, or effort. The video emphasizes the need for leaders to push for greater efficiency within their teams. The speaker notes that most teams are not operating at peak efficiency and that leaders should be proactive in identifying areas for improvement and optimizing the use of time and resources.

💡Bandwidth

Bandwidth, in the context of the video, refers to the amount of work or capacity an individual or team has to take on additional tasks. The speaker warns against teams having too much bandwidth, which can lead to disengagement and decreased productivity. It is important for leaders to monitor bandwidth and reallocate tasks to ensure that team members are fully engaged and contributing effectively.

💡Engagement

Engagement in the video is about the level of interest, investment, and participation team members have in their work. The speaker discusses the potential negative effects of having too much free time or bandwidth, which can lead to disengagement. High levels of engagement are crucial for a team to be high-performing and for individuals to feel fulfilled in their roles.

💡Visionary

A Visionary, as mentioned in the script, is someone who can imagine and create a path towards a new horizon of possibility. The speaker identifies the need for a visionary in a team but also highlights the importance of having someone who can execute the details and manage the process, suggesting a balance between vision and operational management for a successful team dynamic.

💡Integrator

An Integrator, according to the video, is a person who can bring together different parts of a project or team to ensure smooth functioning and progress. The speaker suggests that if one is not naturally inclined towards managing details, it is beneficial to hire an integrator who can drive the agenda and maintain the established rhythm, which is essential for the overall success of the team.

💡Productivity

Productivity in the video is the measure of how effectively work is done within a team or organization. The speaker discusses the importance of ongoing conversations about time management and efficiency to improve productivity. The video suggests that with the right coaching, rhythm, and accountability, teams can achieve higher levels of productivity.

Highlights

Establishing a rhythm for the team is crucial for effective time management and maintaining order, operations, and revenue.

Every team member should know their weekly activities and responsibilities to contribute to the team's objectives.

Hiring high performers who can drive the team forward is essential for success.

Individuals with creative tendencies may still benefit from structured time management and scheduling.

Hiring a driver or integrator can help manage the agenda and keep the team accountable.

Leaders must push harder for time optimization to eliminate inefficiencies within the team.

Regular time management conversations can help identify bandwidth and improve team engagement.

Coaching for speed and culture is vital to ensure the team is moving forward efficiently while maintaining a positive work environment.

Leaders should constantly evaluate if the team is moving forward fast enough and adjust coaching strategies accordingly.

Maintaining a balance between pushing for efficiency and preventing burnout is a key leadership challenge.

Entrepreneurs and leaders should seek support in managing schedules and details to keep the team moving forward.

The importance of tracking habits, setting goals, and having a mindset journal for personal growth and development.

Deep dive education and ongoing coaching are essential for long-term self-improvement.

Human beings desire a greater sense of aliveness, deep connections, meaningful pursuits, and to contribute to something significant.

Relationships and meaningful pursuits are key to a fulfilling life and contribute to longevity.

Making self-improvement a way of life involves ongoing conversations about personal and professional goals.

Growth Day provides resources and guidance to help individuals become more successful, healthy, and happy.

Every day is an opportunity for growth, and beginning the journey towards self-improvement is encouraged.

Transcripts

your job with the team is to constantly

coach are we moving forward fast enough

and are we moving forward fast enough

and caring for each other and having fun

and making an impact and creating

relationships here

it's super hard

but if you don't do this the time

management of the company falls apart

I work with so many startup founders

with small companies and they're they

can't understand it like their teams

keep falling apart they're like what is

going on and it's a constant challenge

for them

but I also coach some of these senior

Executives in the Fortune 50 now who

literally have tens of thousands of

employees and they're always thinking

about this like okay how do we move

forward faster

how do we make sure this is a great

place to work

I think it's the most important for

points if you're trying to manage team

or family frankly right so family or

team we'll just I'll just say team but

your team might be your family your team

might be paid employees your team might

be people at work number one rule if

you're the leader is this you gotta

establish the Rhythm

of the company the rhythm of the family

the rhythm of the team what does that

mean it means everybody on your team

needs to know what they should be doing

every single week

that's the job

what should people do

that's their week these are the major

activities that they should be doing

each week to maintain sanity order

Revenue operations

your rhythm is like your maintenance

Rhythm it's like this this just has to

happen this is the bare minimum we all

have to do every single week and every

person on every roll should know their

Rhythm there's a there's a rhythm it

like that's your meeting Cadence that

you set up for yourself or for your team

it's the output Cadence that you're

setting up for yourself or your team I

just called the Rhythm

and everyone should know what their

rhythm is and they should know what

their counterpart their team their

others like what are we all doing here

the more that you can establish that

Rhythm to meet the objectives of the

team again that's whether you're a

family or your team that you're at with

work

the better so you always start with what

are we trying to do right what are we

trying to do let's build a rhythm for

that

once we know what we're trying to do and

there's a rhythm for that everything

starts to fall in place you've got to

learn to establish and manage the Rhythm

second I think with Team Management you

got to hire High performers

who drive

are you singular there but let's use

plural you had a higher high performers

who drive or you gotta have somebody in

your life a high performer who drives

and this is important for those of you

who are like Brendan you don't

understand I'm creative don't make me

manage the schedule I am successful

without any calendar in my life ever I'm

like awesome

I don't want you to like if I don't want

to take away freedom from you

but if you are successful already

without ever having done any of this

imagine where you'll be when you just

add this component

so if that's not your quote-unquote

style or preference one please realize

your style or preference has nothing to

do

with what your big goals or objectives

in life might be

my style and preference wasn't to be a

motivational speaker at all

I wanted to write

and make an impact on people's personal

development

I needed to become a writer that wasn't

my style I wasn't a natural writer it

was my style to do video it wasn't my

preference to talk on stages I'd rather

throw up in fact I famously threw up

behind stage and on stage so I'm not

somebody who feels like your style your

strengths your preference your natural

abilities those are all great but that

doesn't mean they're sufficient you need

to hire a driver an integrator an

operator somebody in your life who

drives the agenda for you who manages

you

right who literally keeps you

accountable who builds the calendar and

the Rhythm and the structure for you if

you're not gonna do it then the job is

get somebody to do it

all right some of you you're the

Visionary you're the Creator you need

that operator that integrator that

person who's going to actually get down

to the details and manage the process

this is so important so important so

recap here if you are not good at all of

this you need to hire somebody who is

you need to get that executive assistant

you need to get an accountability

partner you need to delegate it to the

responsible child you know somebody's

got to be in charge of driving the

agenda I want you to write that phrase

down would you do that find somebody to

drive the agenda third big idea and I

think this is really important third big

idea

is you've got to push harder

if you are leading a team

you have to push harder

and I know people are on team like don't

oh my gosh don't say burn out your team

no we're talking about teams time

management

there is no team in the world that has a

hundred percent perfect time management

and as a leader what happens is you

believe you've hired higher performers

everyone's managing their time

and what you don't realize that

organizational Theory shows across like

I think all of research effort let's

just go there

that there's a lot of slack in the

system

meaning that most people who say yeah

I'm I'm I'm slammed I'm 40 hours all

week they're not

because they tend to focus on things

that might not matter

your job is to push harder

about time optimization and the needle

Movers

so catch me I'm not saying burn out your

team I'm saying most teams are

incredibly inefficient and as Leaders we

often don't think about making them more

efficient

but maybe what once a quarter twice a

year we have the conversation

if you're a leader of a team you

actually have to have this time

management conversation

all the time right all the time like

literally monthly it has to be a

conversation where you ask people is

there any bandwidth if if someone on

this team has bandwidth would you raise

your hand would you let me know would

you tell me

because often what happens with teams

too is people get too much bandwidth

they got an extra four or five hours a

week they're not doing anything

and at some point because of that they

become more and more disengaged

and as a team less and less High

performing

so there's got to be someone on the team

sometimes that's the manager right or

the supervisor who's just checking in

how are you doing what were your goals

this month did you fulfill them did you

have any extra time how's it going this

type of question is so important okay

it's about you giving yourself

permission

to push harder about time optimization

with your team

very hard to have that conversation for

many people because they're like well I

don't know is that rude I'm like no

that's responsible

if they're on your team and they're

wasting your time if you're an

entrepreneur that's your money

right if they're wasting time they

become less engaged less fulfilled

they feel like they're not contributing

as much so now they're just like kind of

there but not really all in

so you have to find that balance which

is hard sometimes again you have to hire

that driver of the agenda

who helps you do that right you can't be

all things all things to all people

that's really important to know like I'm

someone who's probably terrible at that

piece so I have to have the other leads

on the team to do that more than me like

I just can't I'm doing too many roles so

again if you're the Visionary you're the

Creator you're the entrepreneur this is

where you get support in team to manage

those schedules to manage those details

and to keep pushing the thing forward

versus waiting on you it's super hard

there is no right answer and I've never

met anybody that's why I can say

universally to everybody you got to push

harder on this front

you got to push harder okay last big

idea and this also complements it is

that you've got a coach for Speed

and culture

and sometimes they're two different

things

right not every culture is oriented

towards speed

and not every time do you have things

going really fast is a culture

maintained

and so your job with the team is to

constantly coach are we moving forward

fast enough and are we moving forward

fast enough and caring for each other

and having fun and making an impact and

creating relationships here

super hard

but if you don't do this the time

management of the company falls apart

I work with so many startup founders

with small companies and they're they

can't understand it like their teams

keep falling apart they're like what is

going on and it's a constant challenge

for them

but I also coach some of these senior

Executives in the Fortune 50 now who

literally have tens of thousands of

employees and they're always thinking

about this like okay how do we move

forward faster

how do we make sure this is a great

place to work

how do we move forward faster how do we

make this a great place to work they say

it like it's like a rhythm in their head

and they're constantly trying to coach

their senior Executives to this and I

think if you're in a company where the

time is not being managed well it just

needs more coaches on the field helping

people understand how to do those things

and that is where a lot of the time

management structures of productivity

come into place so a reminder growth day

members

under the learn section you can go watch

past replays or you can even go into

your courses area and find entire

productivity sessions with any teacher

you like or a productivity course and I

think that's important because a lot of

companies organizations entrepreneurs

they need a little bit more conversation

around this topic than I could cover

today in 50 minutes so I hope that is

helpful for you

all human beings what we really desire

once we get past safety and sustenance

are these four aspirations we want a

greater sense of aliveness that might

mean presence Consciousness awareness

vibrancy passion enthusiasm we all want

more of that some people call it

Adventure some people call it just the

spice of life or Juan Aviv whatever it

is we want a sense of aliveness the

second aspiration we talked about was

deep connections that means your

relationships at the end of our Lives

it's the relationships that matter so

much to us and we know from research

that a deeper relationships you have the

longer we live they're meaningful

Pursuits some people get this through

creating some people get this through

service but I'm here to tell you the

important phrase here is Meaningful

Pursuits you have to pursue something we

all want to get better to become more to

be a better leader a parent servant role

model that sense each day that we have

something to do that matters growth day

world's number one system or achieving

it we know from research to improve your

life long-term you gotta track your

habits you need a mindset Journal you

got to have a goal setting system you

need Deep dive education you need

coaching you got to have ongoing

conversations with other people about

your personal and your professional

goals our goal for you is to help you

make self-improvement a way of life by

giving you things that give you the

guidance the inspiration the drive and

the motivation to continue becoming more

and more successful healthy and happy in

your life every day is a great day to

grow we say that every day in growth day

let's make this day the day you begin

that Journey