How to Manage a Team
Summary
TLDRThe video script emphasizes the importance of establishing a rhythm for teams to maintain order, productivity, and a sense of purpose. It stresses the need for leaders to hire high performers, delegate tasks effectively, and push for time optimization to avoid inefficiency. Additionally, the speaker advocates for coaching on speed and culture, ensuring teams move forward efficiently while fostering a caring and fun environment. The script also touches on the human desire for aliveness, deep connections, meaningful pursuits, and self-improvement, offering insights on how to integrate these aspirations into organizational and personal growth.
Takeaways
- 😀 Establishing a rhythm is crucial for team management, ensuring everyone knows their weekly tasks and responsibilities.
- 🚀 Hiring high performers is essential to drive the team forward, and if you're not naturally inclined to manage schedules, delegate this to someone who can.
- 🔑 The importance of having a 'driver' in your life or team who keeps you accountable and maintains the structure and agenda.
- 💪 Pushing harder for time optimization is necessary, as most teams have inefficiencies that can be improved with better time management conversations.
- 🤝 The balance between pushing for efficiency and preventing burnout is vital, maintaining a culture that cares for team members while driving progress.
- 🌟 Coaching for speed and culture is important, ensuring the team moves forward efficiently while also enjoying the process and building relationships.
- 🔄 Regular check-ins on time management and goal fulfillment are key to keeping the team engaged and performing at their best.
- 🛠️ The role of a leader includes managing the team's time effectively, which may involve having difficult conversations about productivity and engagement.
- 🏆 The aspiration for a greater sense of aliveness, deep connections, meaningful pursuits, and a system for self-improvement are fundamental to human desires beyond basic needs.
- 📈 Tracking habits, maintaining a mindset journal, setting goals, receiving coaching, and engaging in deep dive education are all part of a system for achieving personal growth.
- 🌱 Making self-improvement a lifestyle involves ongoing conversations, guidance, inspiration, and motivation to continuously grow and succeed.
Q & A
What is the primary role of a leader in managing a team?
-The primary role of a leader in managing a team is to establish the rhythm of the team, ensuring everyone knows what they should be doing every week, and maintaining a balance between moving forward quickly and caring for each other.
Why is establishing a rhythm crucial for a team?
-Establishing a rhythm is crucial as it helps maintain sanity, order, and operations. It ensures that every team member is aware of their weekly tasks and responsibilities, which is essential for achieving the team's objectives.
What does the term 'rhythm' refer to in the context of team management?
-In the context of team management, 'rhythm' refers to the regular pattern of activities that team members should be performing each week. It includes meeting cadences and output cadences that everyone on the team should be aware of.
Why is hiring high performers important for a team?
-Hiring high performers is important because they drive the team forward and contribute to its success. They help in managing schedules, maintaining the rhythm, and ensuring that the team's goals are met.
What should a leader do if they are not naturally good at managing schedules and rhythms?
-If a leader is not naturally good at managing schedules and rhythms, they should hire someone who is, such as an executive assistant or an accountability partner. This person will help drive the agenda and manage the team's time effectively.
Why is it necessary for leaders to push harder on time optimization?
-It is necessary for leaders to push harder on time optimization because most teams are inefficient, and there is often slack in the system. Leaders need to ensure that team members are utilizing their time effectively and are engaged in meaningful work.
How can leaders identify if their team members have too much bandwidth?
-Leaders can identify if team members have too much bandwidth by regularly checking in on their progress, goals, and time management. They should ask if anyone has extra time and encourage them to raise their hand if they do.
What is the potential consequence of team members having too much bandwidth?
-The potential consequence of team members having too much bandwidth is disengagement and decreased performance. When team members have excess time without meaningful work, they may feel less fulfilled and less committed to their roles.
What is the role of a coach in managing team speed and culture?
-The role of a coach in managing team speed and culture is to constantly evaluate whether the team is moving forward fast enough and maintaining a positive, productive environment. They help ensure that the team is both efficient and cohesive.
How can leaders ensure that their team is both efficient and maintains a strong culture?
-Leaders can ensure that their team is both efficient and maintains a strong culture by setting clear expectations, regularly communicating about time management, and fostering an environment where team members feel supported and engaged.
What are the four aspirations that human beings desire beyond safety and sustenance?
-The four aspirations that human beings desire beyond safety and sustenance are a greater sense of aliveness, deep connections, meaningful pursuits, and personal growth.
Outlines
🚀 Establishing Team Rhythm and Hiring High Performers
The first paragraph emphasizes the importance of a leader's role in setting the pace for a team, ensuring everyone knows their weekly tasks to maintain order and productivity. It discusses the challenges faced by startup founders and even senior executives in large corporations, who all grapple with moving their teams forward efficiently. The speaker suggests that establishing a rhythm or routine for the team is crucial, which includes setting meeting and output cadences. Additionally, the paragraph stresses the need for hiring high-performing individuals who can drive the team's agenda, especially for those who are more visionary or creative and may not naturally excel at time management and structure.
🔥 Pushing for Time Optimization and Efficiency
This paragraph focuses on the necessity for team leaders to push for greater time management and efficiency. It dispels the myth that a team can achieve perfect time management and instead encourages leaders to identify inefficiencies and underutilized bandwidth within their teams. The speaker advises having regular conversations about time optimization and ensuring that team members are fully engaged and contributing meaningfully. The goal is to prevent team members from becoming disengaged due to lack of tasks or challenges, which can ultimately lead to wasted resources and decreased productivity.
🌟 Coaching for Speed, Culture, and Continuous Improvement
The final paragraph discusses the role of coaching in maintaining a fast-paced, caring, and fun work environment that also emphasizes impact and relationship building. It acknowledges the difficulty of balancing speed with a positive company culture and the constant need for coaching to ensure the team is moving forward effectively. The speaker shares experiences working with both startup founders and senior executives in large companies, highlighting the universal need for coaching and the establishment of time management structures. The paragraph concludes by pointing out the availability of resources for further learning on productivity and self-improvement, encouraging continuous growth and development.
Mindmap
Keywords
💡Coaching
💡Rhythm
💡High Performers
💡Time Management
💡Accountability
💡Efficiency
💡Bandwidth
💡Engagement
💡Visionary
💡Integrator
💡Productivity
Highlights
Establishing a rhythm for the team is crucial for effective time management and maintaining order, operations, and revenue.
Every team member should know their weekly activities and responsibilities to contribute to the team's objectives.
Hiring high performers who can drive the team forward is essential for success.
Individuals with creative tendencies may still benefit from structured time management and scheduling.
Hiring a driver or integrator can help manage the agenda and keep the team accountable.
Leaders must push harder for time optimization to eliminate inefficiencies within the team.
Regular time management conversations can help identify bandwidth and improve team engagement.
Coaching for speed and culture is vital to ensure the team is moving forward efficiently while maintaining a positive work environment.
Leaders should constantly evaluate if the team is moving forward fast enough and adjust coaching strategies accordingly.
Maintaining a balance between pushing for efficiency and preventing burnout is a key leadership challenge.
Entrepreneurs and leaders should seek support in managing schedules and details to keep the team moving forward.
The importance of tracking habits, setting goals, and having a mindset journal for personal growth and development.
Deep dive education and ongoing coaching are essential for long-term self-improvement.
Human beings desire a greater sense of aliveness, deep connections, meaningful pursuits, and to contribute to something significant.
Relationships and meaningful pursuits are key to a fulfilling life and contribute to longevity.
Making self-improvement a way of life involves ongoing conversations about personal and professional goals.
Growth Day provides resources and guidance to help individuals become more successful, healthy, and happy.
Every day is an opportunity for growth, and beginning the journey towards self-improvement is encouraged.
Transcripts
your job with the team is to constantly
coach are we moving forward fast enough
and are we moving forward fast enough
and caring for each other and having fun
and making an impact and creating
relationships here
it's super hard
but if you don't do this the time
management of the company falls apart
I work with so many startup founders
with small companies and they're they
can't understand it like their teams
keep falling apart they're like what is
going on and it's a constant challenge
for them
but I also coach some of these senior
Executives in the Fortune 50 now who
literally have tens of thousands of
employees and they're always thinking
about this like okay how do we move
forward faster
how do we make sure this is a great
place to work
I think it's the most important for
points if you're trying to manage team
or family frankly right so family or
team we'll just I'll just say team but
your team might be your family your team
might be paid employees your team might
be people at work number one rule if
you're the leader is this you gotta
establish the Rhythm
of the company the rhythm of the family
the rhythm of the team what does that
mean it means everybody on your team
needs to know what they should be doing
every single week
that's the job
what should people do
that's their week these are the major
activities that they should be doing
each week to maintain sanity order
Revenue operations
your rhythm is like your maintenance
Rhythm it's like this this just has to
happen this is the bare minimum we all
have to do every single week and every
person on every roll should know their
Rhythm there's a there's a rhythm it
like that's your meeting Cadence that
you set up for yourself or for your team
it's the output Cadence that you're
setting up for yourself or your team I
just called the Rhythm
and everyone should know what their
rhythm is and they should know what
their counterpart their team their
others like what are we all doing here
the more that you can establish that
Rhythm to meet the objectives of the
team again that's whether you're a
family or your team that you're at with
work
the better so you always start with what
are we trying to do right what are we
trying to do let's build a rhythm for
that
once we know what we're trying to do and
there's a rhythm for that everything
starts to fall in place you've got to
learn to establish and manage the Rhythm
second I think with Team Management you
got to hire High performers
who drive
are you singular there but let's use
plural you had a higher high performers
who drive or you gotta have somebody in
your life a high performer who drives
and this is important for those of you
who are like Brendan you don't
understand I'm creative don't make me
manage the schedule I am successful
without any calendar in my life ever I'm
like awesome
I don't want you to like if I don't want
to take away freedom from you
but if you are successful already
without ever having done any of this
imagine where you'll be when you just
add this component
so if that's not your quote-unquote
style or preference one please realize
your style or preference has nothing to
do
with what your big goals or objectives
in life might be
my style and preference wasn't to be a
motivational speaker at all
I wanted to write
and make an impact on people's personal
development
I needed to become a writer that wasn't
my style I wasn't a natural writer it
was my style to do video it wasn't my
preference to talk on stages I'd rather
throw up in fact I famously threw up
behind stage and on stage so I'm not
somebody who feels like your style your
strengths your preference your natural
abilities those are all great but that
doesn't mean they're sufficient you need
to hire a driver an integrator an
operator somebody in your life who
drives the agenda for you who manages
you
right who literally keeps you
accountable who builds the calendar and
the Rhythm and the structure for you if
you're not gonna do it then the job is
get somebody to do it
all right some of you you're the
Visionary you're the Creator you need
that operator that integrator that
person who's going to actually get down
to the details and manage the process
this is so important so important so
recap here if you are not good at all of
this you need to hire somebody who is
you need to get that executive assistant
you need to get an accountability
partner you need to delegate it to the
responsible child you know somebody's
got to be in charge of driving the
agenda I want you to write that phrase
down would you do that find somebody to
drive the agenda third big idea and I
think this is really important third big
idea
is you've got to push harder
if you are leading a team
you have to push harder
and I know people are on team like don't
oh my gosh don't say burn out your team
no we're talking about teams time
management
there is no team in the world that has a
hundred percent perfect time management
and as a leader what happens is you
believe you've hired higher performers
everyone's managing their time
and what you don't realize that
organizational Theory shows across like
I think all of research effort let's
just go there
that there's a lot of slack in the
system
meaning that most people who say yeah
I'm I'm I'm slammed I'm 40 hours all
week they're not
because they tend to focus on things
that might not matter
your job is to push harder
about time optimization and the needle
Movers
so catch me I'm not saying burn out your
team I'm saying most teams are
incredibly inefficient and as Leaders we
often don't think about making them more
efficient
but maybe what once a quarter twice a
year we have the conversation
if you're a leader of a team you
actually have to have this time
management conversation
all the time right all the time like
literally monthly it has to be a
conversation where you ask people is
there any bandwidth if if someone on
this team has bandwidth would you raise
your hand would you let me know would
you tell me
because often what happens with teams
too is people get too much bandwidth
they got an extra four or five hours a
week they're not doing anything
and at some point because of that they
become more and more disengaged
and as a team less and less High
performing
so there's got to be someone on the team
sometimes that's the manager right or
the supervisor who's just checking in
how are you doing what were your goals
this month did you fulfill them did you
have any extra time how's it going this
type of question is so important okay
it's about you giving yourself
permission
to push harder about time optimization
with your team
very hard to have that conversation for
many people because they're like well I
don't know is that rude I'm like no
that's responsible
if they're on your team and they're
wasting your time if you're an
entrepreneur that's your money
right if they're wasting time they
become less engaged less fulfilled
they feel like they're not contributing
as much so now they're just like kind of
there but not really all in
so you have to find that balance which
is hard sometimes again you have to hire
that driver of the agenda
who helps you do that right you can't be
all things all things to all people
that's really important to know like I'm
someone who's probably terrible at that
piece so I have to have the other leads
on the team to do that more than me like
I just can't I'm doing too many roles so
again if you're the Visionary you're the
Creator you're the entrepreneur this is
where you get support in team to manage
those schedules to manage those details
and to keep pushing the thing forward
versus waiting on you it's super hard
there is no right answer and I've never
met anybody that's why I can say
universally to everybody you got to push
harder on this front
you got to push harder okay last big
idea and this also complements it is
that you've got a coach for Speed
and culture
and sometimes they're two different
things
right not every culture is oriented
towards speed
and not every time do you have things
going really fast is a culture
maintained
and so your job with the team is to
constantly coach are we moving forward
fast enough and are we moving forward
fast enough and caring for each other
and having fun and making an impact and
creating relationships here
super hard
but if you don't do this the time
management of the company falls apart
I work with so many startup founders
with small companies and they're they
can't understand it like their teams
keep falling apart they're like what is
going on and it's a constant challenge
for them
but I also coach some of these senior
Executives in the Fortune 50 now who
literally have tens of thousands of
employees and they're always thinking
about this like okay how do we move
forward faster
how do we make sure this is a great
place to work
how do we move forward faster how do we
make this a great place to work they say
it like it's like a rhythm in their head
and they're constantly trying to coach
their senior Executives to this and I
think if you're in a company where the
time is not being managed well it just
needs more coaches on the field helping
people understand how to do those things
and that is where a lot of the time
management structures of productivity
come into place so a reminder growth day
members
under the learn section you can go watch
past replays or you can even go into
your courses area and find entire
productivity sessions with any teacher
you like or a productivity course and I
think that's important because a lot of
companies organizations entrepreneurs
they need a little bit more conversation
around this topic than I could cover
today in 50 minutes so I hope that is
helpful for you
all human beings what we really desire
once we get past safety and sustenance
are these four aspirations we want a
greater sense of aliveness that might
mean presence Consciousness awareness
vibrancy passion enthusiasm we all want
more of that some people call it
Adventure some people call it just the
spice of life or Juan Aviv whatever it
is we want a sense of aliveness the
second aspiration we talked about was
deep connections that means your
relationships at the end of our Lives
it's the relationships that matter so
much to us and we know from research
that a deeper relationships you have the
longer we live they're meaningful
Pursuits some people get this through
creating some people get this through
service but I'm here to tell you the
important phrase here is Meaningful
Pursuits you have to pursue something we
all want to get better to become more to
be a better leader a parent servant role
model that sense each day that we have
something to do that matters growth day
world's number one system or achieving
it we know from research to improve your
life long-term you gotta track your
habits you need a mindset Journal you
got to have a goal setting system you
need Deep dive education you need
coaching you got to have ongoing
conversations with other people about
your personal and your professional
goals our goal for you is to help you
make self-improvement a way of life by
giving you things that give you the
guidance the inspiration the drive and
the motivation to continue becoming more
and more successful healthy and happy in
your life every day is a great day to
grow we say that every day in growth day
let's make this day the day you begin
that Journey
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