How do I share edit access for my Business Profile on Google? | Quick Help

Grow with Google

26 May 202001:32

Summary

TLDRThis transcript outlines the process of sharing edit access to a Google My Business profile. To manage your business profile, visit google.com/business and navigate to 'Users' in the left menu. Add new users by entering their email and selecting a role: Owner, Manager, or Site Manager. Each role has varying permissions. Invited users receive an email with access instructions, and as the profile owner, you can revoke access at any time. This guide ensures you can effectively collaborate with team members on your business's online presence.

Takeaways

🔍 To share edit access for a business profile on Google, you need to use your Google My Business account.
📝 Google My Business allows you to add or remove managers from your business profile.
💼 Visit google.com/business to access your business profile or create a new account if needed.
🤝 Inviting others to manage your profile can be beneficial for marketing, operations, or customer service.
👥 To add a user, navigate to the 'Users' section in the left navigation menu.
📧 Click the person icon in the top right to add new users by entering their email address and assigning a role.
👑 There are three roles: Owners with full access, Managers with most capabilities except removing the profile or managing users, and Site managers with limitations on editing business info.
📩 Invited individuals will receive an email from Google with instructions to access the profile using their own credentials.
🔒 Do not share your Google My Business username and password with anyone.
🛑 As the owner, you have the power to revoke access to the profile at any time.

Q & A

How can I share edit access for my business profile on Google?
-You can share edit access by adding or removing managers through your Google My Business account.
Where can I access my Google My Business profile or create a new account?
-You can access your business profile or create a new account by visiting google.com/business.
Why would I want to invite others to manage my Google My Business profile?
-You may want to invite others to help manage your profile if they assist with marketing, operations, or customer service.
How do I add a new user to my Google My Business profile?
-To add a new user, click on the 'Users' option in the left navigation, then click the person icon in the upper right corner to add new users.
What information do I need to add a new user to my Google My Business profile?
-You need to know the email address of the person you want to invite and the role you want to assign to them.
What are the different roles available for users in a Google My Business profile?
-There are three roles: Owners with full access, Managers with most capabilities but can't remove the profile or manage other users, and Site Managers who can do most things a manager can do but can't edit all business info.
How will the person I invite know they have been granted access to the Google My Business profile?
-The invited person will receive an email from Google with instructions on how to access the profile.
Do I need to share my username and password with the person I invite to the Google My Business profile?
-No, you should not share your username and password. The invited person will use their own credentials.
As the owner of the business profile, do I have the ability to revoke access for others?
-Yes, as the owner, you have the option to revoke someone else's access at any time.
What should I do if I want to remove a user's edit access to my Google My Business profile?
-You can remove a user's access by going to the 'Users' section in your Google My Business account and following the steps to remove them.
Is there a limit to the number of users I can add to my Google My Business profile?
-The script does not specify a limit, but typically Google My Business allows for multiple users to be added to manage a profile.

Outlines

00:00

🔑 Sharing Edit Access on Google My Business Profile

This paragraph explains the process for sharing edit access to a business profile on Google. It begins with the basic steps of accessing the business profile through a Google My Business account and creating a new account if necessary. The speaker then discusses the importance of inviting additional users who assist with marketing, operations, or customer service to manage the profile. The process of adding users is detailed, including navigating to the 'Users' section and using the person icon to add new users by entering their email address and assigning a specific role. The roles are clearly defined: Owners have full access, Managers have most capabilities but can't manage users or remove the profile, and Site Managers have similar capabilities with limitations on editing business info. The paragraph concludes with the note that the invited person receives an email with access instructions and that the business profile owner can revoke access at any time.

Mindmap

Keywords

💡Google My Business

Google My Business is a free tool provided by Google that allows businesses to manage their online presence across Google, including Search and Maps. It is central to the video's theme as it is the platform through which businesses can share edit access. In the script, it is mentioned as the starting point for accessing the business profile or creating a new account.

💡Edit Access

Edit access refers to the permission granted to users to make changes or edits to a business profile on Google My Business. It is a key concept in the video as it explains how to share this access with others. The script outlines the process of adding or removing managers to control who has the ability to edit the business profile.

💡Managers

In the context of Google My Business, managers are individuals who have been granted certain permissions to manage the business profile. They are integral to the video's narrative as it discusses how to add them and the different roles they can have, such as owners, managers, and site managers.

💡Owners

Owners in Google My Business have full access to the entire profile, including the ability to manage other users. The script emphasizes the role of owners as they have the highest level of control and can grant or revoke access to others.

💡Site Managers

Site managers are a specific role within Google My Business that can perform most tasks a manager can do, except for editing all business information. The script mentions this role to illustrate the different levels of access that can be granted to users.

💡Navigation

The term 'navigation' in the script refers to the user interface element within the Google My Business account that allows users to access different features, such as 'Users'. It is used to guide users on how to find the option to add or remove managers.

💡Pop-up Box

A pop-up box, as mentioned in the script, is a small window that appears on the screen to display information or options. In this context, it shows the current users and provides the interface for adding new users to the business profile.

💡Email Address

The script instructs users to type in the email address of the person they want to invite to manage the Google My Business profile. It is a crucial piece of information required for inviting new users and ensuring they receive access.

💡Role Assignment

Role assignment in the video refers to the process of defining the specific permissions and responsibilities of a user within the Google My Business profile. The script explains that when adding a new user, one must assign a role such as owner, manager, or site manager.

💡Revoke Access

Revoke access is the ability to take away permissions from a user who previously had edit access to the Google My Business profile. The script highlights this feature as a way for the business owner to maintain control over who can edit the profile.

💡Username and Password

The script advises against sharing one's username and password with anyone else, emphasizing the importance of individual account security. It also mentions that invited users will use their own credentials to access the business profile.

Highlights

Sharing edit access for a business profile on Google is possible through the Google My Business account.

Access or create a business profile via google.com/business.

Inviting others to manage the Google My Business profile can be beneficial for marketing, operations, or customer service.

To add a user, navigate to 'Users' in the left navigation panel.

A pop-up box will display current users, and a person icon allows adding new ones.

When adding a user, an email address and role must be specified.

There are three roles: Owners, Managers, and Site Managers, each with different access levels.

Owners have full access to the profile, including the ability to manage other users.

Managers have most capabilities but cannot remove the profile or manage users.

Site Managers can perform most tasks but cannot edit all business information.

Invitations to join the profile management are sent via email with access instructions.

New users access the profile with their own credentials, and original passwords should not be shared.

The business profile owner has the authority to revoke access at any time.

The process ensures secure and controlled management of the Google My Business profile.

Each role's capabilities are clearly defined to maintain the integrity of business operations.

The process is designed to be user-friendly and accessible for various team members.

Google My Business account simplifies collaboration and management of business profiles.