Only MS Office Cheatsheet You Need to Crack Accenture
Summary
TLDRAdita from Prime Coding introduces a comprehensive cheat sheet for MS Office, covering Excel, Word, PowerPoint, and Outlook. The video is a one-stop resource for shortcuts, formulas, and features, aiming to aid in essential OA exams. Excel topics include functions like SUM, VLOOKUP, and IF, while Word focuses on styles, mail merge, and references. PowerPoint shortcuts and features like slide master and animations are also discussed. Outlook covers email management, calendar sharing, and rules. The video encourages viewers to subscribe and share the content for career success.
Takeaways
- 😀 The video is aimed at tech enthusiasts, particularly those preparing for MS Office skill assessments.
- 📄 Adita shares a comprehensive cheat sheet covering MS Office, including Excel, Word, Outlook, and PowerPoint.
- ✂️/📋 Basic Word shortcuts like Ctrl+C (copy), Ctrl+V (paste), and Ctrl+X (cut) are included, along with advanced features like Track Changes and Mail Merge.
- 📊 Excel shortcuts and functions such as AutoSum, VLOOKUP, and IF are detailed, emphasizing their importance in data analysis.
- 🔍 Outlook tips include managing emails, calendar sharing, and using the search function, highlighting productivity in email communication.
- 🎯 PowerPoint shortcuts and features like Slide Master and transitions are covered to enhance presentation skills.
- 📝 The cheat sheet is designed to be a one-stop solution for all MS Office related queries, aiming to simplify exam preparation.
- 💼 The video encourages viewers to subscribe and like for more content, emphasizing the community aspect of learning.
- 📈 The presenter shares success stories from Prime Coding, promoting their mock sessions as a valuable resource for interview preparation.
- 📚 The video concludes with a call to action for viewers to engage with the content and share it with others to aid in career development.
Q & A
What is the main purpose of the video presented by Adita?
-The main purpose of the video is to provide a comprehensive cheat sheet for preparing MS Office questions, covering various topics including Excel, Word, Outlook, and PowerPoint, to help viewers succeed in their essential OA exams.
What are some basic shortcuts for Microsoft Word covered in the video?
-Some basic shortcuts for Microsoft Word include Ctrl+C for copy, Ctrl+V for paste, Ctrl+X for cut, Ctrl+Z for undo, and Ctrl+Y for redo.
How does the video assist in understanding the functionality of 'Styles' in Microsoft Word?
-The video explains that 'Styles' in Microsoft Word are used to apply consistent formatting to text using predefined styles, which can be helpful for maintaining a uniform look throughout a document.
What is the significance of 'Mail Merge' in Microsoft Word as discussed in the video?
-Mail Merge in Microsoft Word is used to create personalized letters, labels, and emails by combining a template with a data source, which is particularly useful for generating bulk customized documents.
What is the primary function of the 'Sum' function in Microsoft Excel as described in the video?
-The 'Sum' function in Microsoft Excel is used to add up a range of numbers, providing the total of the values in the specified cells.
How does the video simplify the understanding of the 'VLOOKUP' function in Excel?
-The video simplifies the understanding of the 'VLOOKUP' function by explaining it as a vertical lookup that searches for a value in the first column of a specified table and returns a value in the same row from another column.
What is the use of the 'IF' function in Excel as covered in the video?
-The 'IF' function in Excel is a logical function that returns one value if a condition is true and another value if it is false, commonly used for making decisions within a spreadsheet.
What does the video suggest for those who are preparing for an OA exam and seeking additional guidance?
-The video suggests that those preparing for an OA exam and seeking additional guidance should consider joining the Prime Coding mock sessions, which have a high success rate in helping candidates secure roles in various companies.
How can viewers access the cheat sheet mentioned in the video?
-Viewers can access the cheat sheet by going through the video description, where they will find a link to a Telegram group. Once in the group, they can find a pinned message or a bot named Rose that provides a Google Drive link containing the resources.
What is the role of 'SmartArt' in Microsoft PowerPoint as discussed in the video?
-In Microsoft PowerPoint, 'SmartArt' is used to insert visual elements like organizational charts and process diagrams, helping to represent information in a structured and visually appealing manner.
Outlines
💻 MS Office Mastery with Cheat Sheet
Adita introduces a comprehensive cheat sheet designed for tech enthusiasts preparing for MS Office questions, covering MS Word, Excel, Outlook, and PowerPoint. The cheat sheet includes shortcuts, formulas, and features, aiming to be a one-stop solution for mastering MS Office. The video promises to help viewers excel in essential OA exams. Basic commands and shortcuts in MS Word are discussed, such as copy, paste, cut, undo, and redo, along with formatting tools like bold, italics, and underline. Advanced features like mail merge, table of contents, and track changes are also highlighted.
🔢 Excel Shortcuts and Functions
The script transitions into Excel, detailing shortcuts for creating, opening, and saving workbooks, as well as navigating and editing cells. It introduces Excel functions like SUM, VLOOKUP, and IF, explaining their uses with examples. The video emphasizes the importance of aggregation functions and data analysis tools like pivot tables, data validation, and conditional formatting. The presenter encourages viewers to like, subscribe, and share the video for more free resources and cheat sheets.
📊 Excel Functions and Data Analysis
This section delves deeper into Excel functions, explaining how to use SUM, VLOOKUP, IF, CONCATENATE, and COUNTIF with practical examples. The video aims to equip viewers with the knowledge to handle data analysis tasks effectively. It stresses the importance of understanding function parameters and usage for excel-based assessments and interviews.
📈 Advanced Excel Techniques
The script continues with advanced Excel techniques, focusing on the IF function for decision-making and the CONCATENATE function for text manipulation. It also touches on COUNTIF for counting specific values and AVERAGE for calculating means. The presenter shares insights on how to prepare for interviews and assessments, emphasizing the value of the cheat sheet for cracking job interviews and securing roles in top companies.
📑 PowerPoint and Outlook Shortcuts
The video concludes with an overview of PowerPoint and Outlook shortcuts, covering basic operations like creating presentations, inserting slides, and managing emails. It discusses PowerPoint features like slide masters, transitions, and animations, and Outlook functionalities like calendar sharing, rules, and search. The presenter motivates viewers to participate in mock tests and subscribe to the channel for more valuable content and resources.
📝 Outlook Features and Organization
The final part of the script focuses on Outlook, explaining how to manage emails, tasks, and calendar events efficiently. It covers the use of rules, quick steps, and folders for email organization, and the utility of search and flags for locating important items. The video also mentions the out of office assistant for setting automatic replies and the importance of calendar sharing for team coordination.
Mindmap
Keywords
💡MS Office
💡Shortcuts
💡Excel Formulas
💡Mail Merge
💡SmartArt
💡Data Validation
💡Conditional Formatting
💡Outlook Features
💡Cheat Sheet
💡Mock Test
Highlights
Adita introduces a comprehensive cheat sheet for MS Office preparation, covering Excel, Word, Outlook, and PowerPoint.
Basic MS Word shortcuts like Ctrl+C for copy and Ctrl+V for paste are explained.
Advanced Word features such as Track Changes and Mail Merge are detailed.
Excel shortcuts for creating and managing workbooks are provided.
Explanation of Excel functions like SUM, VLOOKUP, and IF is included.
PowerPoint shortcuts for slide creation and presentation controls are outlined.
Outlook shortcuts for email management and calendar views are discussed.
The cheat sheet is designed to be a one-stop solution for MS Office exam preparation.
Adita emphasizes the importance of understanding both basic and advanced features for success in exams.
The video promises to cover all types of MS Office questions in a single resource.
A method to access the cheat sheet via a Telegram link is provided.
Adita encourages viewers to like, subscribe, and share the video to support the channel.
The video offers a deep dive into each MS Office application's features and shortcuts.
A cheat sheet is promised to cover everything from basic commands to advanced functionalities.
The video is aimed at helping viewers prepare for essential OA exams with MS Office.
Adita shares her experience and knowledge to help viewers succeed in their careers.
The video concludes with a call to action for viewers to engage with the content and share it with others.
Transcripts
hey there Tech Enthusiast welcome back
to Prime coding so I am adita and if you
have been struggling for getting a
single resource which will help you to
prepare MS Office questions I know many
of you are keep on struggling watching
many types of video you not getting all
stuffs at a single place so you are at
the right place so today I am sharing a
cheat shet with you all which contains
all type of MS office type based
questions now in MS Office what all
topics being included like um Excel
Excel formulas shortcut word formulas
shortcut as well as the um Outlook
features everything is covered in this
video I will let you know all types of
shortcuts all type of features all type
of everything so that this video will be
the OneStop solution of everything so if
if you are gearing up your skills or
sharping your knowledge this video will
be very helpful because these resources
will help you to succeed in your
essential OA exam is it so without
wasting time let's Deep dive into the
cheat sheet first starting with msword
questions where shortcuts control C very
basic copy selected text or item control
V paste copied item or uh item text or
item see guys these particular PDF pbd I
will let you know where you can find in
few minutes okay so stay till the end so
contr X is cut selected text or item I
hope you have watched a recent uh
podcast which I have done with a where
he told that you need to know about the
basic commands or shortcuts given in the
word Ms word okay so these are the basic
and we'll cover Advance also so contrl
Zed undo then control Y which is redo
control B is bold the selected text and
control I is a Talis which happens is it
will convert your sentence like in this
manner slant manner okay so these are
the some basic shortcuts and control U
for underlying the selected text control
s save the document contrl P open the
print dialogue box contrl F find in that
document control h replace text in the
document control enter insert a page
break so this question is also repeated
control Shi shift plus L apply bullet
point to selected text so if you have
text if you select this and press on
control shift L it will be the bullet
will come here and your line will be
converted as a bullet point okay now the
thing is text okay F2 is same as dialog
box now Ms word Ms word now styish pain
will be applying consistent formatting
to text using predefined Styles now what
do you mean by this so in the exam it
might be you have given the explanation
of stylus pain and they will ask you
which options is suitable for the
particular definition so all these are
also covered in this sheet okay so
styish pain definition is given track
changes review and ending documents by
tracking all modification let's say they
will give you the question like this
okay which option is more suitable with
the given explanation review and edit
documents by tracking all modification
you have four options with you now now
if you have studied from this sheet you
will Mark track changes and bingo you
have marked your portion right so table
of content we automatically generate a
table of content based on your document
headline okay now mail merge so these
questions were much repeated in the OA
that's why I have added this here so
create personalized letters labels and
email is the use of mail merge now smart
art insert visual element to represent
information okay it is a definition of
smart art references tab insert citation
footnotes end notes and manage your
biblography okay if you are creating
your final year report references step
may help you to create your final report
in better manner now review pain access
spelling and grammar check Treasures and
word count okay so these is a definition
of review plane now you have studied two
types of plane which is um sty stylish
pain and a review pain so please make a
note of it now Ms World mail merch again
combine a template with a data source to
produce personalized documents which is
letters labels and emails this is a very
concise definition of mail merge track
changes review track changes to see who
made what changes to the document okay
this is also a must needed thing in the
documents so multiple member can
contribute in a single word and everyone
can see who made what changes in the
document okay now Styles and formatting
using styles to ensure consistent
formatting across your document Bingo
now uh references and citations
references go in insert citation for
academic papers and report so this is
all types of questions as covered of
many types of features is also covered
of word in this SE sheet table of
content is references table of content
and automatically generate a table of
content okay so if you don't know word I
hope by going one by one definitions of
it you are being very familiar with all
type of feature usually provided by the
world okay now margins if you put the
margins that how you can do you need to
go on layout then click on margins to
set the margin sizes orientation layout
go to the orientation to switch between
portrait and landscape okay it might be
you need to do your landscape your A4
should convert it into landscape or
vertical or horizontal any way so you
can do using orientation columns would
be layout columns to split text into
multiple colums fair enough now msxl is
shortcuts control n let's move to the MX
Excel stuffs now control and create a
new workbook okay how you can create a
new workbook in Ms Exel Microsoft Excel
is control n control open an existing
workbook okay if you want to open some
existing thing then how you can do it
now control W close the current workbook
and uh close the current workbook using
control W if you want to close you can
just head on to the control W now save
the workbook using control S command
Okay control P open the print dialogue
box great control F find text or numbers
in the worksheet you can use using
contrl F control h replace text or
numbers in the worksheet control Z same
as control Ms word which is undo the
Last Action control y for redo the
action okay now as I already spoke
control y redo the last undo of action
so control Arrow Kee move the edge of
the data region create shift space would
create a select an entire row control
space select an entire column Alt Enter
would be start a new line within a cell
okay if you want to create or go to the
new line within a cell you need to use
alt plus enter now Control Plus
semicolon insert the current date if you
want to insert a current date so see how
small or less important thing it is but
it can be asked to you in your essential
exam how you can insert a current date
in the word or Excel cell so you need to
do is Control Plus semicolon now
control+ shift plus dollar sign apply
the currency format whatever currency
you are writing it you can put your own
whatever currency you need so F2 command
will help you to edit the active cell
fair enough now
Ms XEL is nothing if you don't use some
aggregation function present in it so
let's talk about aggregation Auto sum
quickly sum of sum a range of cells how
you can do it is sum of A1 to A5 it will
do the Su okay now V look up H look up
look up values in a table and return the
corresponding data it will look into the
table the current cell that you are
specifying and return you the correspond
Bing data belongs to that great now we
look up A2 B2 E10 plus false so these
things we'll discuss briefly as we are
going forward okay don't miss any of the
stuffs this sheet is created by lot of
hard work so just we need nothing from
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okay so please as much knowledge you
will share you will get in double in
return so do that okay now P tables
summarize analyze and ex explore the
large data set in keyword tables so see
these bold R you need to focus it more
because they can ask definitions of
these types of bold letters in your
assessment okay highest cells that meet
certain criteria now data validation
restrict the type of data entered into a
cell charts visualize data using various
chart types sort or and filter is
organize and extract the data based on
the specific criteria I hope we are
equipped with autosome V lookup P tables
conditional formatting data validation
charts and short and filter fair enough
now
msxl some function now for getting these
type of sheets such as now we are
covering MS Office fully okay then I
have a plan to do the cloud and
networking also okay so for that simple
goal very easy goal just need to hit 200
likes on this video and 100 comments or
let it be more than 70 comments I will
upload the cloud cheat sheet then the
network cheat sheet now where you can
find all these cheat sheet firstly you
need to uh go through whole video then
come to the description you have a
telegram link okay go to the telegram
link then if you join the telegram GRE
in the top in the top of the group you
can see a pinned message just click on
it there would be a Drive Link or when
you join it a bot which is name as Rose
will give you a Drive Link just head
over to that you will find all resources
of TCS essential and whatever thing that
we are continuously talking about in
that particular Drive Link okay then you
just need to study find your uh things
and just prepare for your online
assessment now sum function talk about
now okay formula is sum of A1 col A10
what do you mean by it explanation see
how nicely we have written that so that
this video would be one stop solution
the Su function is one of the most basic
yet powerful function in the Excel as we
know that without sum we can't calculate
the sum of the particular cell so it is
used to add up the range of the numbers
pretty simple in this example of this
example will calculate the sum of values
in the cell A1 through A10 so from A1 to
A10 you will get your result of sum okay
so if the cell contains numerical value
please make sure that you are not
applying this function in this uh string
uh columns okay so make sure it is a
numerical values the function will add
them together and return the total for
instance if A1 contains five and A2
contains 10 and so on up to A10 the sum
function will add this values and return
their total fair enough very easy
explanation so that if you revise this
it will fit inside your mind and why I
have written the explanation see in your
exam it might be they give you this uh
command Okay A1 to A10 now select the
appropriate explanation of this shortcut
then you might start because you just
have study shortcuts and the uh
shortcuts and definitions but you don't
study these types of function how they
usually work so yes explanation is just
for you to revise before setting in OA
okay now we look up function talking it
very briefly formula is we look up first
stands for Value second stand for table
then column index then range of lookup
so how much you need to cover
okay explanation would be V lookup
stands for vertical lookup it use like
vertical lookup itself mean that you
either you have rows or either you have
columns so vertical lookup I know I
don't want to explain it you know it
isn't so now to search for Value in the
first column in the First Column specify
table and return a value in the same row
so if it process First Column it will
return the answer in the very first row
okay now here is a breakdown of
parameters value the value give you want
what you want to search for table range
is off cells that contain the data
including the column you want to return
the value
from fair enough column index the column
number of tables the number of column
number in the tables from which you want
to return a value Let It Be A10 to a15
or anything as for your choice dange
look up this optional it specifies
whether you want to exact match false or
appropriate match is true Fair now if
function let's talk about IF function so
if function consists of condition as we
are from programming background we know
that what do you mean by conditions now
value if true and value if false so
let's say if this name is uh like ID is
100 yes if it exist you will replace the
row value by 10 or you will replace the
row value by null so you can use using
the if formulation explanation the IF
function is a logical function that
returns one value condition is true
another value it's false it's commonly
used to make decision within your
spreadsheet which is in need when you
are creating an high level of excel okay
you need to apply a number of formulas
so that you can perform the given
task condition a logical test you want
to perform it would be a comparison like
a 1 is greater than 10 let's say the A1
column values if it is greater than 10
so it will be true or false the two GES
would be there now value if true the
value to return in the condition is true
and false the value to return in the
condition is false example see how
precisely we have created this cheat for
you we have a great example along with
the explanation suppose you want to
check if a student passed an exam you
could use if B2 whatever the point point
that we denoting which is greater than
equivalent to 15 then pass or fail then
what happen is the new column row that
you have created column it will filled
by pass or fail as compared to their
marks if you compared with the marks now
if the value in B2 is 50 or greater
formulas return pass otherwise it return
fails very easy stuff concatenate
function formula would be concatenate A1
B1 explanation the concatenate function
in Excel is used to combine join text
from different cell into one cell from
different cell from different cell like
from different cell into one cell
concatenate will help you to do that now
let's see the example to make or convert
our knowledge into some examplary so
that it will fix into our mind now if a
cell A1 contains hello let's say let's
say one cell contains hello and another
contains um
contains world fair enough another W
contains world the formula which is
concatenate concatenate A1 cell and D1
cell then what happen is you will get
Hello World okay pretty easy is it now
will result hello world if you want to
want a space between them so it is a
miscellaneous thing will also added into
it space into it you can modify the
formula to concatenate A1 which is
parenthesis and B1 then you will get a
space in between now which will give you
hello world fair enough now Ms Excel
would be count if function let's talk
about coun IF function with explanation
and example okay count if range and
criteria explanation the count a
function counts a number of cells okay
in a specified range that meets the
Criterion that you have specified in
this formulation okay now it usually
counts the roles of column that you want
to calculate now the function is useful
for the task like counting the number of
times a specific value appears in a data
set let's say someone give you the task
okay or in McQ they can ask you in this
way is let me know an aggregation
function which is or a formula how you
can count Aditya name present in this uh
spreadsheet then what you need to there
is you need to count use count if okay
now understand this count if how you can
use as an example in spreadsheet now
suppose you have a list of scores in the
range of B2 and you want to count how
many times the score 90 appears you
would use the formula which is count if
which is B2 to B10 you need to go for B2
to B10 and you need to count 90 so if 90
appears three times in the range then
the formula will return return three
fair enough it is a very easy
explanation of count of function now
average function now formula is average
which is A1 to A10 fair enough now
explanation is the average function
calculates the mean of the number in a
specified range it sums all the values
in the range and divides by the number
of values okay so if you want to find
the average see how precisely we have
written the explanation and the given
example okay now if you got shortlisted
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now MS PowerPoint let's begin with the
MS PowerPoint topic shortcuts contrl L
create a new presentation contrl M
insert a new slide contrl D duplicate
the selected slide contrl s save the
presentation contrl P open the print
dialog box and controls and undo the
action it is somehow same as compared to
word then office then power
is it no redo the last undone action
control shift plus greater than symol
will do increase font size let's
decrease the font size if I start the
slideshow okay so this question I saw
one two times in the mock series that
I'm creating where you which command
basically use or shortcut key used to
present or do the slideshow of a PP
great so shift plus FY start the
slideshot from the current slide now
control K insert a hyperlink Control G
group selected uh selected groups okay
now MS Office power MS PowerPoint slide
Master what it do select the right
option of it how you can do it customize
the layout and design of slides
throughout your presentation fair enough
transitions add visual effects when
moving from one slide to another okay
this is the mean of transition what do
you mean by animation anime text and
objects on a slide fair enough speaker
notes add notes for reference during the
presentation it means when you're
presenting or projecting a single slide
you will get your notes here so that you
can read it if you forget few of the
lines okay now MS PowerPoint which is
rephrase timings practice the timing of
your presentation okay so timer will be
there and you can practice according to
their uh slide that you are speaking
about now design idea will give you the
layout suggestions how you can beautify
your slides smart art in insert
organizational charts and process
diagrams and other visual elements
Master slide view slide Master to edit
the design of all slides in the
presentation fair enough now mams
PowerPoint in slide layouts you can go
in slide layout like this and predefined
slide layouts are present okay so now
themes design themes to apply a
consistent look at all slides
transitions transition to add transition
effects between slide animations
animations to add animations to an
object on slides Fair now Ms Outlook so
PowerPoint has very less points we have
only covered only covered the main thing
that you want to know about Now
shortcuts of Outlook control and create
a new email appointment or task Fair
control R reply to the selected emails
crl F forward the selected email crol
shift M create create a new email
message control shift a create a new
appointment see why I'm continuously
speaking so that if you listen these
terms okay once and after that you have
revised it once so at least out of 100%
50% of the things will fit inside your
mind okay because the thing you listen
it will stay longer in your mind until
then you have only speak about all the
TS by yourself okay I think you got my
point now shift control uh control shift
Q creates a new meeting request control
shift K creates a new task control enter
send a mail contr s save draft of the
email control 1 control 2 control 3 is
main view calendar view and contract
view great now Ms outlooks rules okay
automate email organization and
management based on criteria fair enough
quick steps quick steps is apply
multiple actions to email with a single
click with a single click okay calendar
sharing is share your calendar with
others and view theirs okay what if if
you have shared your calendar with your
teammates so that they can see your
availability okay in Prime coding
organization we also have a calendar
where my teammates can see my
availability and I can see their
availability because of calendar sharing
okay now out of office assistant is set
automatic replies for you for when you
are away so this question I have covered
a number of times in my Mo test okay if
you have not given the mock test I've
have uploaded two mock tests where in
second mock test you can exp the coding
question as well which contains the
recent asked coding questions firstly
asked in 9th of August 2024 and another
was asked in 2023 okay so please watch
that out and let me know how much marks
you have scored after watching the full
video fair enough now folders organize
emails task calendar events in uh custom
folders fair enough search quickly find
emails attachments contacts and calendar
events okay people pain is uh view
social network updates and recent
communication with contacts okay fair
enough folders organize email folder in
better management now rules you need to
go in file then manage rules and alerts
to automate email organization search is
control e is a shortcut used in Outlook
for searching something or searching
within your emails Flags Mark important
emails with flags for follow up create
appointment is Control Plus shift plus a
okay now create meeting request okay how
you can do it is the shortcut of it is
Control Plus shift plus Q now see
control appointment we know the shortcut
control shift a now please revise each
day when you are waking up you need to
revite all this so that when the
question came in front of you in the
exam you directly hit on to the right
answer is it how which shortcut is used
to create a task which is control shift
K view calendar which is control+ two
switch between males and calendar which
is control One Main and control 2 which
is calendar fair enough so thanks for
watching this video till now here if
you're watching please like this video
subscribe to the channel we have did a
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loved ones so that they can also learn
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good in their career and remember they
will remember you because of your one
share they they have created or did
something good in their career okay so
we'll meet you with a cloud and
networking series or a cheat sheet for
that you just need to uh comment down
below and like this video and hit 200
likes and about 100 comments we'll
definitely upload the next Point okay so
we'll meet you with a new video soon
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