(AIR) How to create AIR Asset Information Requirements (for ISO 19650 Compliance)

Summary

In this expert-level training on ISO 19650, the focus is on mastering Asset Information Requirements (AIR). The script highlights how AIR serves as a checklist to ensure smooth project operations, tracking asset maintenance, and performance. Challenges in managing AIR are discussed, including keeping data current and standardized across teams. The importance of aligning AIR with organizational goals and simplifying asset management for large portfolios is emphasized. Additionally, the role of digital tools like Planery is introduced, showing how they streamline asset management and data tracking for efficiency and accountability.

Takeaways

• 😀 The Asset Information Requirements (AIR) serve as a checklist to keep all assets accounted for and ensure smooth project execution to meet operational needs.
• 😀 Managing AIR can be challenging due to the complexities of tracking asset data across spreadsheets, ensuring information is up-to-date, and maintaining accurate performance records.
• 😀 One major challenge is tracking asset performance effectively when manual processes are involved, as well as ensuring the data is accessible to all teams.
• 😀 The first step in creating AIR is identifying the key information needed to manage and operate the assets, which varies based on the type of asset and project needs.
• 😀 AIR requirements can vary significantly across industries — for example, a zoo needs to track animal care equipment and habitat conditions, while a casino focuses on security systems and regulatory compliance.
• 😀 Aligning AIR with the organizational information requirements (OIR) ensures the asset management process supports the organization's strategic goals, such as sustainability or cost savings.
• 😀 Standardizing AIR across multiple assets is crucial for efficiency, ensuring consistent data collection without reinventing the process each time a new asset is added.
• 😀 Using standardized templates for different asset types (like HVAC systems or vehicles) ensures consistency in tracking maintenance, performance, and usage data.
• 😀 Defining when and how asset-related information should be exchanged (using the Exchange Information Requirements or EIR) ensures the right data reaches the right people at the right time.
• 😀 Tools like Planery help streamline the creation and management of AIR by offering standardized templates and structured data, allowing for more efficient asset tracking and accountability.

Q & A

What is the purpose of Asset Information Requirements (AIR) in ISO 19650?

The AIR acts as a checklist to ensure that every asset is accounted for, helping the project run smoothly and meet all operational needs.

What are some of the challenges when managing AIR?

Challenges include managing multiple spreadsheets to find the latest asset records, keeping data up-to-date, tracking asset performance, and ensuring data accessibility across teams.

Why is keeping data current a challenge when managing assets?

When managing multiple assets, it can be difficult to ensure that all information remains up-to-date, especially when dealing with complex systems or a large volume of data.

How does tracking assets in a database help with management?

Using a database helps ensure that the right information is captured and stored consistently, making asset management more efficient and reducing reliance on outdated manual records.

What are the key steps in creating AIR?

The key steps include identifying the critical information needed for asset management, aligning AIR with organizational goals, and ensuring consistency when managing multiple assets.

How does AIR vary based on the organization and asset type?

AIR will differ depending on the organization’s priorities and the type of asset being managed. For example, a zoo’s AIR may focus on habitat conditions and animal care equipment, while a casino’s AIR may prioritize security systems and compliance data.

How can aligning AIR with organizational information requirements (OIR) improve asset management?

Aligning AIR with OIR ensures that asset management supports the organization’s long-term goals. For instance, an organization focused on sustainability would include data on energy consumption and waste management in their AIR.

Why is it important to standardize AIR when managing multiple assets?

Standardizing AIR ensures consistency across all assets, making it easier to track and manage them. It also reduces the need to create unique requirements for each asset, improving efficiency.

What is the role of Exchange Information Requirements (EIR) in asset management?

EIR outlines when and how key asset-related information should be exchanged, ensuring that the right data is delivered at critical points during the asset lifecycle, such as during handovers or inspections.

How does the Planner platform help in managing AIR?

Planner helps manage AIR by providing a standardized template for creating asset information requirements. It also allows for structured data entry and task creation, ensuring efficient asset tracking and management.