BIM Contracting Software - supporting Level of Information Need + ISO 19650 compliance (Part 3 of 3)

Summary

This video discusses practical applications of BIM processes in project management, focusing on key components like the Exchange Information Requirements (EIR), BIM Execution Plan (BEP), and Asset Information Requirements (AIR). It highlights how these tools are used to structure and assign information requirements, manage responsibilities, and streamline the appointment process. The speaker also emphasizes the importance of using structured data, digital signing for efficient approvals, and ensuring that the right documentation is filtered for each team. The session aims to simplify workflows, enhance team collaboration, and improve project outcomes with tools like Plannerly and integrated workflows.

Takeaways

• 😀 Make sure to apply structured frameworks for managing project information to ensure clarity and efficiency.
• 😀 Using templates like the EIR (Exchange Information Requirements) and BEP (BIM Execution Planning) helps establish a strong foundation for a project.
• 😀 Clear assignment of specific Asset Information Requirements (AIR) is crucial for the maintenance and management of assets throughout the project lifecycle.
• 😀 The COBie framework is essential for defining the output requirements, ensuring everyone knows what data is needed, who’s responsible for it, and when it’s due.
• 😀 Introducing information requirements early in the process increases team commitment and leads to better outcomes.
• 😀 Using visual representations of complex data helps stakeholders understand the scope and importance of the project, fostering transformational results.
• 😀 The appointment process should be streamlined with clear documentation, including the Responsibility Matrix and Master Information Delivery Plans (MIDP).
• 😀 Having a structured system for managing all asset data and tasks within one platform ensures easy tracking, assignment, and collaboration.
• 😀 The appointment documents must be filtered by role and responsibility, ensuring only relevant teams access what they need to act upon.
• 😀 Digital signatures and tools like Docusign improve the speed and security of contract approval, making the process faster and more efficient.
• 😀 The next steps involve using the data from signed agreements in tools like Power BI or Plannerly for task scheduling, tracking, and verification, ensuring all tasks are completed on time.

Q & A

What are the key elements discussed in the previous episodes of the series?

In episodes one and two, the focus was on creating a new project, using EIR (Exchange Information Requirements) and BEP (BIM Execution Planning) templates to set up pre-appointment documentation, and assigning Asset Information Requirements (AIR) for specific purposes like asset registration, maintenance, and planning.

What role does COBie play in the information requirements process?

COBie (Construction Operations Building Information Exchange) is the framework for outputting asset information requirements. It defines the specific requirements for what needs to be documented, who is responsible, and when these details should be handed over, particularly for COBie-related tasks during the handover process.

How does early engagement with teams impact the process?

Early engagement with teams, including clients, design teams, and construction teams, is critical for gathering feedback and ensuring commitment. Introducing stakeholders early allows for more effective building of scopes and fosters collaboration.

How can the responsibility matrix and task plans be utilized in the appointment process?

The responsibility matrix and task plans (like TIDP and MIDP) help structure and assign responsibilities for tasks and deliverables. These tools allow teams to track and organize requirements and milestones within the same project, ensuring that every task is accounted for.

What is the significance of filtering appointment documents?

Filtering appointment documents allows for a more efficient process by ensuring that only the relevant documents are sent to the right teams. This approach eliminates the need for overwhelming stakeholders with unnecessary information and streamlines the review and approval process.

How does the e-signature process improve contract approval timelines?

The use of e-signatures speeds up the approval process. By automating the signing process, it is possible for over 50% of contracts to be approved within 24 hours, significantly reducing the usual waiting time of days or weeks for contract finalization.

What are the advantages of structured data in the information management process?

Structured data allows for easier automation of checks later in the process. By organizing the data in a standardized format, it ensures that information can be efficiently managed, tracked, and verified as the project progresses.

How does Plannerly facilitate the management of information requirements and task scheduling?

Plannerly integrates various modules like task scheduling, information tracking, and workflow management. It allows teams to manage tasks, assign information requirements, track progress, and verify outputs within a centralized platform, improving collaboration and oversight.

Why is it important to keep information and contract creation simple?

Simplicity is key to ensuring that teams can easily agree on requirements and objectives. Keeping the process straightforward increases the likelihood of achieving desired outcomes, reduces confusion, and enhances client satisfaction.

What resources are available for those starting to use Plannerly?

For newcomers to Plannerly, there are two key resources: the basics course, which consists of one-minute demos, and the master class for companies ready to implement Plannerly, offering comprehensive guidance on all its modules and features.