Excel 2010 Tutorial For Beginners #1 - Overview (Microsoft Excel)

Summary

This tutorial introduces Microsoft Excel 2010 by guiding viewers through creating a simple spreadsheet for tracking donut sales. It covers adding a title, entering data for January to March, and using Excel's auto-fill feature for dates. The video demonstrates entering sales figures, using the AutoSum tool for totals, and formatting the spreadsheet with bold, borders, and colors. It also shows how to apply currency formatting and adjust decimal places. Finally, it introduces creating a 2D column chart and highlights Excel's dynamic updating of calculations and charts when data changes.

Takeaways

• 📊 Creating a simple spreadsheet in Excel 2010 involves inputting text, numbers, and formulas.
• 🖱️ Excel offers automated features like series completion (e.g., filling in months) by dragging the mouse.
• 🍩 The example in the video focuses on sales data for a donut business, specifically their best-selling products.
• 💡 Calculations, such as summing totals, can be done quickly with the 'AutoSum' feature.
• 🔢 Totals can be calculated both horizontally for months and vertically for product lines using simple selections and the 'AutoSum' function.
• 🎨 Formatting tools, such as bold text, merging cells, and applying borders, help enhance the spreadsheet's visual presentation.
• 💷 Currency formatting is applied to the sales figures, and users can customize the currency symbol (e.g., pound, dollar).
• 📈 Creating a chart is easy by selecting data and inserting a column chart, which provides a visual representation of the sales figures.
• 🔄 Changes made to the data automatically update calculations and charts in real-time, demonstrating Excel's dynamic nature.
• 🖥️ Excel is a powerful tool for organizing data, saving time, and creating interactive, professional-looking spreadsheets for presentations.

Q & A

What is the main purpose of the video?

The main purpose of the video is to provide a first look at Microsoft Excel 2010 and demonstrate how to create a simple spreadsheet including text, numbers, calculations, and a chart.

What is the business name used in the spreadsheet example?

The business name used in the spreadsheet example is 'ABC Donuts Limited'.

How does the video demonstrate entering months into cells?

The video shows how to enter months into cells by typing 'January' into cell B2 and then using the mouse pointer at the bottom right of the cell to click and drag across to automatically fill in 'February' and 'March'.

What automated feature of Excel is highlighted in the video?

The video highlights Excel's ability to automatically complete a series of dates when dragging the fill handle.

What are the three best-selling donuts mentioned in the video?

The three best-selling donuts mentioned are Jam, Custard, and Chocolate donuts.

How does the video show creating a total row for the sales figures?

The video demonstrates creating a total row by selecting the cells where totals are needed, clicking the 'AutoSum' button under the Home tab, and letting Excel automatically calculate and insert the totals.

What is the purpose of applying bold formatting to certain cells?

Applying bold formatting to certain cells, such as the title and labels, is done to make them stand out and be more visually prominent.

How does the video explain adding a border to the spreadsheet cells?

The video explains adding a border to the spreadsheet cells by selecting the cells, clicking on the 'Borders' button, and choosing the 'All Borders' option to apply a stronger grid around the cells.

What is the significance of applying currency symbols to numbers in the spreadsheet?

Applying currency symbols to numbers indicates that the figures represent monetary values rather than quantities, which can help clarify the data's context.

How does the video illustrate the dynamic nature of Excel spreadsheets?

The video illustrates the dynamic nature of Excel spreadsheets by showing how changes in data, such as updating sales figures, automatically update linked calculations and charts.

What is the final step demonstrated in the video to enhance the spreadsheet's visual appeal?

The final step demonstrated is adding a chart to the spreadsheet by selecting the data range, clicking on the 'Insert' menu, and choosing a 2D column chart.

Outlines

00:00

📊 Creating a Simple Spreadsheet with Excel 2010

The first paragraph introduces a video tutorial on Microsoft Excel 2010, demonstrating how to create a basic spreadsheet with text, numbers, calculations, and a simple chart. The example uses a business selling donuts, entering months (January to March) and best-selling donut types (Jam, Custard, Chocolate) with their corresponding sales figures. The tutorial also shows how to use Excel's automated features like autofill to complete date ranges and the 'AutoSum' feature to calculate totals for both rows and columns. The formatting of the spreadsheet is enhanced using functions like 'Merge and Center,' font size adjustments, and bold formatting for labels and totals.

05:02

🎨 Formatting and Enhancing the Spreadsheet

The second paragraph focuses on refining the spreadsheet’s appearance. It includes applying borders, grid lines, and fill colors to make the spreadsheet visually appealing. The tutorial highlights how to format cells using different colors for titles and totals, and how to apply currency symbols to sales numbers. The user learns how to remove unnecessary decimal points and change the default currency format if needed. The section wraps up by demonstrating how to create a 2D column chart based on selected data, excluding totals that would distort the visual representation. The paragraph emphasizes the advantages of an electronic spreadsheet by showing how changes to the data automatically update calculations and charts, offering a practical example of this feature.

Keywords

💡spreadsheet

A spreadsheet is a digital document used for organizing, analyzing, and storing data in a tabular format. In the video, the presenter creates a simple spreadsheet to track sales data for different types of donuts. The spreadsheet includes text labels, numerical data, and calculations, which are typical elements found in spreadsheets used for business analytics.

💡Microsoft Excel 2010

Microsoft Excel 2010 is a version of the widely used spreadsheet program developed by Microsoft. It offers various features for data manipulation, visualization, and analysis. The video provides a first look at creating a spreadsheet in Excel 2010, highlighting its user interface and basic functionalities.

💡calculations

Calculations in a spreadsheet refer to the mathematical operations performed on the data. In the script, the presenter demonstrates how to input sales figures and then uses Excel's AutoSum feature to calculate totals for each donut type and for the entire dataset, showcasing the program's capability for quick numerical analysis.

💡chart

A chart is a graphical representation of data used to visualize trends and patterns. The video script describes the process of creating a simple chart in Excel to represent the sales data of donuts. This visual element helps in making the data more interpretable and engaging.

💡text

Text in a spreadsheet refers to the non-numeric labels used to describe or categorize data. In the video, the presenter adds text such as 'January', 'February', 'March', and 'Total' to organize the sales figures, making the spreadsheet more readable and informative.

💡autosum

Autosum is a feature in Excel that automatically calculates the sum of a range of cells. The script illustrates how the presenter uses the AutoSum button to quickly generate totals for the sales data, demonstrating a time-saving feature of Excel.

💡formatting

Formatting in Excel refers to the process of changing the appearance of cells to enhance readability and aesthetics. The video describes various formatting actions such as merging cells, applying font styles, and adding borders. These actions are used to make the spreadsheet more visually appealing and organized.

💡currency symbols

Currency symbols are used in spreadsheets to indicate monetary values. The script mentions applying currency formatting to the sales figures to clarify that the numbers represent financial data. This is an important step in ensuring the data is interpreted correctly.

💡data series

A data series in Excel refers to a sequence of related data points, such as dates or time periods. The video script describes how the presenter enters 'January' into a cell and then uses Excel's feature to automatically fill in the subsequent cells with 'February' and 'March', illustrating the concept of a data series.

💡merge and center

Merging and centering is a formatting technique used to combine multiple cells into one and center text within them. In the script, the presenter merges cells to create a title for the spreadsheet and centers the text to align it properly, enhancing the presentation of the data.

💡dynamic updates

Dynamic updates refer to the ability of Excel to automatically adjust calculations and charts when the underlying data changes. The video script demonstrates this by showing how changing a sales figure in the spreadsheet immediately updates the totals and the chart, emphasizing the interactive nature of spreadsheets.

Highlights

Introduction to creating a simple spreadsheet in Microsoft Excel 2010.

Adding a title to the spreadsheet: 'ABC Donuts Limited'.

Entering months into cells to automatically generate a series.

Entering sales data for best-selling donuts.

Using the right arrow key to move between cells for data entry.

Adding a new row for totals using the 'AutoSum' button.

Creating a grand total for each product line.

Observing the formula bar to see the calculation Excel uses.

Merging and centering cells for the title.

Increasing font size and applying bold formatting to the title.

Applying bold formatting to labels and the grand total.

Adding a border to the cells for a clearer grid.

Applying colors to cells for better visual distinction.

Adding currency symbols to numbers for clarity.

Adjusting decimal places for currency values.

Updating the chart automatically when data changes.

Demonstrating the instant update of totals and charts with data entry.

Encouraging viewers to learn more Excel features to become experts.

Transcripts

hello and welcome to a first look at

Microsoft Excel 2010 in this overview

video I'm going to create a simple

spreadsheet including text numbers

create some calculations and add a

simple chart as well at the end the

first thing I need to do is add a title

for my spreadsheet so I'm going to call

this one business name ABC Donuts

limited and the spreadsheet will be

about the bestsellers best-selling

Donuts so press the Enter key wants to

finish typing move down to the next row

and I could just use the arrow key to

come in to sell beats who are there

type the word January into b2 and I'd

like the next two cells to contain the

next two months so February and March

but I'm going to get Excel to do that

for me by putting the mouse pointer at

the bottom right of the cell there and

then just click and drag across and

you'll see that Excel automatically

completes that series of dates there's

lots of automated features like that

built into Excel and we'll explore some

of those later on

in future tutorials okay so let's come

back to column a and click into cell a3

there and I'm gonna enter my three best

selling Donuts well for this business

anyway if you prefer other Donuts then

you can enter your own names I don't

mind

so those are my labels for my little

spreadsheet the main labels and I'm

going to enter some sales numbers now or

sales figures and let's say in January

for jam donuts we sold maybe 100 pounds

worth

press the right arrow key to move across

here in February we'll say 150 and in

March will say 195 just use again the

arrow keys to move around so if a

custard let's say we had maybe 150 sold

in January hundred ninety five in

February and maybe 250 March big surge

there and for chocolate let's say we

sold hundred and seventy five in January

two hundred in February

and maybe 2:25 in March okay so those

are the figures and I'm going to add a

new row on now to create some totals so

I'm going to add a label at the

beginning of the row total just press

the right arrow key again move across

and they can create the totals very

quickly just click and drag across to

select those three cells where I want my

totals to appear and then make sure you

have the Home tab highlighted and if you

come across the right-hand side of the

Home tab you'll see the autosum button

there just click that and it'll

automatically pop the totals in for me I

also want to have totals down in column

E here for each of the product lines and

a grand total to appear at the end of

the total row so I'm going to add a new

label at the top layer in cell e2 again

call it total press the Enter key and

then just select the four cells there

where like my totals to appear again

just click that autosum button and Excel

puts the totals in there for me and you

may notice above the spreadsheet in this

formula bar here you can actually see

the calculation that Excel is using to

create the result okay so I have my

numbers and calculations all entered and

I want to now Adobe form I think as a

spreadsheet looking a bit playing there

first thing I'm going to do here is

select to the cells a1 across to e1 and

then click on this merge and center

button here click on that you'll see

what happens it merges those cells

together and centers my title I can then

increase the size of that little bit by

clicking the drop down arrow on the font

size button there and as I move the

mouse down the numbers you'll see that I

get an instant preview so I can see if I

select a size that's too big or too

small

before I actually click on the

appropriate one I'm just going to choose

font size 14 for now and also apply bold

formatting there make it stand out I'm

also going to select all the labels so

I'm going to select total March February

and January then hold down the ctrl key

in simultaneous

select gem right down to total so all

the labels click on B for bold again to

make those standouts and I'm also going

to apply bold formatting to my grand

total so it's click on that one cell and

I like that I'm also going to select all

the cells from six right back up to a-1

and apply a border a grid around all the

cells and to do that just click on this

drop down borders button here select the

all borders option and if I click away

you'll see it's applied a stronger grid

around the cells Excel does obviously

have a grid of its own but when you

print your spreadsheet by default that

grin doesn't appear so by applying if

you like a formatted grid if that will

show up when you print okay I'm gonna

apply some colors as well here now if I

click in my title this time to click on

the drop down where the fill color tool

is and as you see again as I move over

these different options it gives me a

live preview I'm just going to select

this maybe a light blue there for the

title and I'm going to select all the

cells again from e2 right back to a2

again hold down the control key select

a3 down to a six so I have all the

titles selected and this time we'll

apply a different color maybe though I

like to green there and just to make my

grand total stand out as well I'll

choose another color for that and we'll

maybe go for this light orange color one

more thing I'll do here is actually

apply currency symbols to my numbers

because it may not be obvious that I'm

talking about currency values as opposed

to quantities so I'm going to select all

the numbers in this case from b3 down to

e6 and over in the number section of the

Home tab there's a button there currency

and if I just click on that you'll see

it applies the currency formatting it

also applies to decimal places now in

this particular case I don't want those

so I'm going to come across a bit

further on number section two this

button here that will decrease the

decimal numbers or decimal places

I just click that twice it'll take those

decimals away lead with whole values

again now my currency is pound signs by

default because I'm in the UK and that's

what my computer set to show if you're

in the USA for example it's probably

defaulted to the dollar symbol however

if you do want to change it then next to

that currency button there's a small

drop-down arrow and it does offer the

three most common currencies as options

and there are many more available as

well by selecting more accounting

formats so if I just press the Escape

key that'll cancel that menu if I just

click away you will see my final

spreadsheet there now one last bit of

formatting who will actually do is

select all my total figures apart from

the grand total of already formatted and

just make those bold as well click away

again now I might want to use these

numbers as part of a presentation so I'd

like to make the spreadsheet look a bit

more interesting and to do that I'm

going to add a chart and I'm going to

select to create a chart cells a2 down

to d5 and ever includes obviously all

the titles there and all the numbers but

it does exclude the main title and it

does exclude the total figures as well

because the total figures would distort

the chart and I don't want to include

those so once I've got my selection

click on the insert menu click on the

column chart button and simply select

the first option 2d column chart once

I've clicked on that the chart appears I

can then click and drag that to

reposition it below my data and then

click away so there we have a nice chart

and my data now the nice thing about a

spreadsheet electronic spreadsheet as

opposed to a paper-based one is that any

changes you make will automatically

update all the linked calculations so in

this case I have total calculations

linked to the main data and I've also

got the chart linked as well and I can

demonstrate how that works by if I click

in cell b3 which my sales for January

for gem

let's say I've made a mistake and the

figure for that should have been 200 I'm

not 100 so if I type in there 200 before

I press the Enter key keep an eye on the

total figure down the bottom there

you'll also notice it's the grand total

changes and also if you look at the blue

bar on the chart when I press the Enter

key you'll see that all those things

instantly change and I'm going to undo

that this controls that to undo and

let's make it even more dramatic change

it to 250 and again you'll see how it

all updates instantly as soon as I enter

the new value so hope I've shown you

there that Excel it's not only a great

way of organizing information it's also

a great time-saver so whenever you

update your data all the calculations

and any chance that are linked to that

data instantly update it's very useful

tool so now you've seen how easy it is

to create a simple spreadsheet let's go

on and work on other examples show your

more features in Excel and turn you into

I hope an excel expert so thank you very

much for watching this I hope you found

some things in there that were useful

and I'll see you next time