The Best AI Meeting Note Takers 2024

The video discusses the frustration of taking notes during meetings and introduces three AI-powered note-taking apps that can help streamline this process. Grain.com is highlighted for its $5/month unlimited meeting recording feature, automatic key point sharing, and integration with Slack. Tactic, a Chrome extension, is praised for its text-based transcription and integration with various platforms like Google Meet and Zoom. Lastly, Fireflies AI is noted for its popularity, mobile app, and similar pricing to Grain but with unlimited storage in its business version. The video emphasizes the positive impact these tools have on productivity and efficiency in meetings.

Takeaways

• 📝 Taking notes in meetings can be cumbersome and distract from active participation in discussions.
• 🚫 Note-taking can interfere with cognitive functions, as it takes attention away from the meeting content.
• 💡 Grain.com is a tool that connects to calendars, records meetings, and provides AI-generated notes.
• 📈 Grain offers a monthly subscription at $5 for unlimited meetings and integrates with Slack for easy sharing.
• 🔗 Grain's interface allows for editing speaker names, adding custom notes, and sending summaries to team members.
• 🕒 Tactic is a Chrome extension that provides real-time transcription and allows users to reference what was said during a call.
• 🔗 Tactic is text-based, offers numerous integrations, and provides reliable transcripts with highlighted action items and decisions.
• 📱 Fireflies AI is similar to Grain, joining calls as an additional participant, and has a mobile app for on-the-go transcription.
• 💻 Fireflies AI is popular among teams and offers unlimited storage in its business version with video screen capture.
• 📉 All three tools have CRM, Zapier, and Slack integrations, aiming to improve their integration sets.
• 📈 The speaker finds all three tools effective, with users generally having positive experiences and minimal complaints.

Q & A

What is the main problem with taking notes during meetings?

Taking notes during meetings can be problematic because it distracts from cognitive function, preventing individuals from fully engaging in the conversation or contributing to the discussion effectively.

What is the primary feature of Grain.com that sets it apart?

Grain.com stands out because it connects to the user's calendar, automatically records meetings, and transcribes them, providing key points and summaries that can be shared with team members via Slack.

How does Tactic differ from Grain in terms of functionality?

Tactic operates as a Chrome extension, allowing users to transcribe meetings in real-time without the need for video recording. It also offers a wide range of integrations with various platforms such as Google Meet, Zoom, and Slack.

What is the unique advantage of Fireflies AI over the other two tools mentioned?

Fireflies AI has the advantage of a mobile app, enabling users to transcribe meetings on the go, which is a feature not mentioned for Grain or Tactic.

What is the pricing structure for Grain.com?

Grain.com offers a monthly subscription at $5 for unlimited meetings with basic features, business-level plans with higher-level integrations, and an enterprise level with more extensive capabilities.

How does the speaker describe the user experience of using these AI note-taking apps?

The speaker describes the user experience as highly positive, noting that these tools significantly improve productivity by automating the note-taking process, which is otherwise tedious and distracting.

What is the speaker's opinion on the reliability of transcriptions provided by these tools?

The speaker finds the transcriptions from these tools to be very reliable, with accurate capture of the spoken word and the ability to reference what was said during the call.

How does the integration with Slack benefit users of Grain.com?

The integration with Slack allows users to automatically share key points and summaries of meetings with team members, streamlining communication and collaboration.

What additional features does Fireflies AI offer that are not mentioned for Grain or Tactic?

Fireflies AI offers unlimited storage in its business version and video screen capture, which are not mentioned as features for Grain or Tactic.

What is the monthly subscription cost for Tactic?

The monthly subscription cost for Tactic is $8, which is slightly cheaper than Grain for unlimited meetings.

How does the speaker suggest these tools can help with productivity?

The speaker suggests that these tools can greatly enhance productivity by eliminating the need to manually take notes during meetings, allowing users to focus more on the content and interaction of the meeting itself.

Outlines

00:00

📝 The Struggles of Taking Notes in Meetings

The speaker discusses the challenges of taking notes during meetings, which can be distracting and hinder cognitive function. They argue that note-taking prevents individuals from fully engaging in conversations and contributing ideas. The speaker then introduces three note-taking apps they favor: Grain, Tactic, and Fireflies AI. Grain is highlighted for its AI note feature, calendar integration, and automatic sharing to Slack. It provides transcriptions, speaker identification, and the ability to add custom notes. Tactic is a Chrome extension that allows for real-time transcription and referencing during calls, making one appear more prepared. Fireflies AI is similar to Grain but is noted for its popularity and mobile app feature, which sets it apart from the others.

05:01

🔍 In-Depth Look at Tactic and Fireflies AI

The second paragraph delves deeper into Tactic and Fireflies AI. Tactic is praised for its reliability, ability to connect recurring meetings, and highlight action items and decisions within transcripts. It also offers pre-made prompts for creating agendas based on previous meeting content. Fireflies AI is noted for its competitive pricing and unlimited storage in its business version. The speaker mentions the benefits of Fireflies' mobile app for transcribing meetings on the go and its popularity among teams. The paragraph concludes by emphasizing the overall positive experience these tools provide in eliminating the annoyance of manual note-taking during calls.

Keywords

AI Meeting Note Takers

AI Meeting Note Takers refers to artificial intelligence-powered applications designed to automate the process of taking notes during meetings. In the context of the video, these tools are highlighted as solutions to the problem of manual note-taking, which can be cumbersome and distracting. They are presented as enhancing productivity by allowing participants to focus on the discussion rather than on recording every detail.

Cognitive Function

Cognitive function, in this video, refers to the mental processes involved in thinking, learning, memory, and understanding. The script mentions that manual note-taking during meetings can detract from cognitive function because it occupies mental resources that could be better used to engage with the content of the meeting.

Grain.com

Grain.com is one of the AI note-taking applications featured in the video. It is described as a tool that connects to the user's calendar, records meetings, and provides transcriptions and key points summary. It is highlighted for its user-friendly interface and integration with platforms like Slack, making it easy to share meeting notes with team members.

Tactic

Tactic is another AI meeting note-taking tool mentioned in the script. It operates as a Chrome extension and is praised for its ability to transcribe meetings in real-time, allowing users to reference what was said during the call. It is also noted for its extensive integration capabilities with various platforms, enhancing its utility in different work environments.

Fireflies AI

Fireflies AI is presented as a similar tool to Grain.com, joining meetings as an additional participant to provide transcription services. It is noted for its competitive pricing and additional features like mobile app support and video screen capture in its business version. The tool is recognized for its popularity and widespread use among teams.

Integration

Integration, in the context of the video, refers to the ability of the AI note-taking tools to connect and work seamlessly with other software and platforms. This is crucial for productivity as it allows for streamlined workflows and easy sharing of meeting notes across different services like Google Meet, Zoom, and Slack.

Transcription

Transcription is the process of converting spoken language into written form, which is a core feature of the AI meeting note-taking tools discussed. The video emphasizes the accuracy and utility of transcriptions in capturing the nuances of meetings, including speaker identification and the ability to review and edit the content.

Productivity

Productivity is a central theme in the video, emphasizing the need for tools that can streamline work processes, such as meeting note-taking. The AI meeting note-takers are presented as solutions to enhance productivity by reducing the manual effort required to document meetings and by facilitating better engagement with the meeting content.

Calendar Connection

Calendar Connection is a feature of the AI note-taking apps where the tool links to the user's calendar to automatically detect and record scheduled meetings. This feature is highlighted for its convenience as it eliminates the need for manual initiation of recordings, thus saving time and effort.

Meeting ID

Meeting ID is a unique identifier used to join or access a specific meeting, particularly in the context of virtual meetings. In the video, it is mentioned in relation to manually adding one-off meetings to the AI note-takers by inputting the Meeting ID, ensuring that even non-recurring meetings can be recorded and transcribed.

Speaker Identification

Speaker Identification is the ability of the AI note-taking tools to recognize and label different speakers during a meeting. This feature is important for clarity in the transcription, allowing users to easily identify who said what during the meeting, which aids in the review and reference of meeting content.

Highlights

Taking notes in meetings is a disliked task that distracts from active participation in discussions.

Grain.com is a tool that records meetings, transcribes them, and integrates with calendars and Slack for easy sharing.

Grain offers a $5 per month plan for unlimited meetings and a business plan with advanced features.

Tactic is a Chrome extension that transcribes meetings in real-time, allowing users to reference what was said during the call.

Tactic is text-based and offers integrations with Google Meet, Zoom, WebEx, and Google Drive.

Fireflies AI is similar to Grain, joining calls as an additional participant and providing transcriptions.

Fireflies AI has a mobile app for on-the-go transcriptions, which is a unique feature compared to the other tools.

All three tools offer CRM, Zapier, and Slack integrations, aiming to improve their integration sets.

The speaker finds all three tools to be effective and well-received by users, with no significant negative feedback.

Grain provides a detailed summary of meetings, including speaker identification and customizable AI notes.

Tactic offers a reliable transcription service with the ability to ask questions and generate prompts based on the meeting content.

Fireflies AI's Pro version offers unlimited storage and video screen capture, setting it apart from the others.

The speaker recommends these tools for anyone looking to streamline the meeting note-taking process.

Grain automatically shares key points and complete transcriptions to Slack after meetings.

Tactic's pricing is $8 per month for unlimited meetings, which is slightly cheaper than Grain's offering.

Fireflies AI is noted to be more popular among teams the speaker encounters, possibly indicating wider usage and more features.

The speaker offers content production services for productivity apps, suggesting a link for more information.