Hướng dẫn sử dụng Outlook mail cho người mới
Summary
TLDRThis tutorial video offers a beginner's guide to using Outlook Mail, essential for new graduates and computer users unfamiliar with email clients. It covers opening Outlook, composing emails with cc and subject lines, attaching files, and creating personalized email signatures. The video aims to prepare viewers for professional email communication, making it an invaluable resource for those entering the workforce.
Takeaways
- 😀 Outlook Mail is commonly used in workplaces for internal communication, especially for those new to using email or computers.
- 🔍 If Outlook Mail isn't accessible through an icon, you can open it by typing 'Outlook' in the search bar and selecting the application.
- 📧 To send an email, you need to click on 'New Email' and fill in the recipient's email address, subject, and body of the message.
- 📬 The 'CC' field allows you to include others who should be aware of the email's content but are not the primary recipients.
- 📎 When attaching files to an email, you can either drag and drop or use the 'Attach File' button to browse and select the file from your PC.
- 🗑️ Attached files can be managed within the email interface, allowing you to delete, open, save, or copy them as needed.
- 🖋️ Creating a signature for emails can save time and ensure consistency in your communications by automatically including personal information at the end of each email.
- 🎨 You can customize the appearance of your email signature by formatting text styles and colors to make it visually appealing and professional.
- 🔑 Personal details such as your full name, position, company, phone number, and email address should be included in your email signature for easy reference.
- 📝 The process of creating a signature involves naming it, entering the desired information, and formatting it before saving it for use in future emails.
- 👥 This tutorial is particularly useful for students who have just graduated or are about to graduate, as well as those new to using computers in a business context.
Q & A
What is the main purpose of the video?
-The main purpose of the video is to teach beginners how to use Outlook Mail, particularly for those who are new to using a computer or have just graduated and are about to enter the workforce where Outlook is commonly used.
Why is it important for new employees to learn Outlook Mail?
-It is important for new employees to learn Outlook Mail because many companies use it for internal communication, and being familiar with it can help them adapt to their new work environment more quickly.
How can one access Outlook Mail if it's not on the computer screen?
-If Outlook Mail is not on the computer screen, one can access it by typing 'Outlook' in the search bar and selecting it from the results to open and use it.
What is the first step in sending an email in Outlook?
-The first step in sending an email in Outlook is to click on the 'New Email' item, which opens an interface where you can compose your message.
What does the 'CC' part in an email stand for and what is its purpose?
-The 'CC' part in an email stands for 'Carbon Copy', and its purpose is to allow other people to receive a copy of the email, so they can refer to the content.
What is the significance of the subject line in an email?
-The subject line in an email is significant as it serves as the title or summary of the email's content, helping recipients understand the email's purpose before opening it.
How can one attach a file to an email in Outlook?
-To attach a file to an email in Outlook, one can click on the 'Attach File' button, browse for the desired file on their PC, select it, and then insert it into the email.
What is a signature in the context of emails and why is it useful?
-A signature in the context of emails is a block of text that is automatically added at the end of an email, typically containing the sender's name, title, contact information, and sometimes company details. It is useful for providing recipients with quick access to the sender's contact information and for maintaining a professional appearance.
How can one create and save a signature in Outlook?
-To create and save a signature in Outlook, one can go to the 'File' tab, select 'Options', then 'Mail', and find the 'Signatures' button. There, they can create a new signature, edit its content, and save it for use in future emails.
Can the appearance of the signature in an email be customized?
-Yes, the appearance of the signature in an email can be customized. Users can change the font style, size, color, and add formatting to make the signature more visually appealing and personalized.
What is the final step in sending an email in Outlook after composing and attaching files?
-The final step in sending an email in Outlook after composing and attaching files is to click the 'Send' button, which will dispatch the email to the recipient.
Outlines
📧 Introduction to Outlook Mail for Beginners
This paragraph introduces the tutorial on using Outlook Mail, aimed at beginners such as recent graduates and new computer users who may not be familiar with email clients. It emphasizes the common use of Outlook in corporate environments for internal communication. The speaker guides viewers on how to open Outlook Mail, either through a desktop icon or by typing 'Outlook' in the search bar. The importance of setting up the email client is highlighted, including connecting and installing if necessary. The paragraph concludes with an overview of basic email functions like sending and receiving emails, with a focus on the 'New Email' feature, where the viewer is instructed to input the recipient's email address and the email's subject.
📝 Understanding Email Composition and Attachments
The second paragraph delves into the process of composing an email, including adding CC recipients, setting the subject, and writing the body of the email. It provides an example of addressing an email to a director and discusses the importance of attaching files to an email, detailing the steps to attach a file through the 'Attach File' button. The paragraph explains how to navigate the file system to select and insert the desired document. Additionally, it touches on the management of attachments, such as deleting, opening, saving, or copying them. The speaker also introduces the concept of creating and using email signatures to streamline the process of sending personalized and professional emails, including how to create and edit a signature with personal and contact information, and formatting options like font style and color.
Mindmap
Keywords
💡Outlook Mail
💡Beginners
💡Internal Email
💡Email Interface
💡New Email
💡CC (Carbon Copy)
💡Subject
💡Attachment
💡Signature
💡Formatting
💡Compose
Highlights
Introduction to using Outlook Mail for beginners.
Importance of Outlook Mail for students and new computer users in professional settings.
Demonstration of how to open and access the Outlook Mail interface.
Explanation of creating an icon for Outlook Mail on the computer screen.
Guidance on typing 'Outlook' to open the application if the icon is not present.
Instructions on connecting and installing Outlook if it's not already set up.
How to compose a new email in Outlook Mail.
Details on entering the recipient's email address and using the CC feature.
How to write the subject and content of an email.
Process of attaching files to an email in Outlook.
Options for managing attachments such as deleting, opening, or saving.
Creating a personalized email signature for professional emails.
Steps to save and edit an email signature in Outlook.
Customizing the appearance of the email signature with formatting options.
How to apply the formatted signature to new emails for consistency.
The significance of the video for those new to computers or business environments.
Encouragement for viewers to share the video with friends and subscribe to the channel.
Transcripts
[music]
Hello everyone, today I
will show you how to use
Outlook mail for beginners,
most of the students who have just graduated from school
have not had a collision with the Outlook
Mail. somewhere and the same goes for those of you who have just learned
to use a computer,
you will not know how to use Outlook
Mail, but when you
go to work at a certain company,
they will usually use internal email. It uses
internal email and usually people will use
Outlook. Then I will make
this video to show you how to
use Outlook mail to show you
how to use it when you go to work.
You guys won't be surprised,
this is the email interface to open
it, I will close it and I will
reopen it for you to see, usually if that's the
case it's in
your company. We will create for you an
icon in the link to open Outlook Mail
on the computer screen is best,
but if it is not there,
we will do how you will type so that the
mouse stays on. Below you will type
Outlook right If you have
this Outlook then you will see it and
you choose to open it
to use it, we have to
connect and install you guys Connect and
install then this is the least they will do
you won't have to do it
then when we open it like
this it's the first way right
if that's the case the way
you see in on the computer screen it has
a knife with the icon of the
Outlook mail, then you double click
on it, it will also open for
us, our job before
using it is that we must Do you know if it's right to open it
? Then when we open it like
this we use the shirt as usual
we will send this mail and
we receive the mail right If we
send an email, please pay attention go to
this item new email You click here
and there it will open an interface like
this in this section you will type
in the email address of the person
you want to send to for example you please send Mr.
this scene Mr. this scene This Excel
@ gmail.com that's my mail,
then this cc part If you want to
cc for other people, that means you want
others to refer to the content.
The content that your email sent to this person
named Mr. Canh can watch this. Then
this subject is the
title of your Email, for example, if
you send a report, I will send it as a
report. For example, the report on the business results of
2023, for example, then This is the email
that has the content of the
business results report of 2023. For example,
I send it to the director. is that
right, then you will write here
for example some Dear Mr. example Mr.
scene is right That example is a
director or a certain Mr. That's it, do you
understand? Then you write the
content here, right? I'll send you the
report and report on the business results
in
2023. Then
enter it down there, for example, I'm someone.
If that's the case that your email
needs
to have an attachment, usually
we write an email and we will have the
file. If you attach it, you can take
this attachment, you can choose it here, right? You
see the word
Attack file, yes,
you can click it. the way to let it
allow me alone let me connect the
mail let's connect the file Then I
open it now I click on Attack file
It looks like this right,
you can do drag and drop here also
or you can click Click on
this attached icon and you
get it right then you will
choose Brown this
PC You click here and there it will
open an interface and it will allow
we take a certain file, for example,
I take a certain file above,
for example, I take this file,
friends, this file I select it after I
select Insert, then the attached file
will do it in this position guys, if
you see this arrow,
then you can delete it delete it
right or you can open it or
you can save it or you can copy it
later then you see it has
options, this is it allows you to do those
things that's how
you attach the file, remember,
click here, click here
then You choose Brown this This
PC. It shows this window so
you can find the file you want to send
to others. Then
you click the button to see it. You press the
sen button to click the button. If I send it, I will
send it to myself,
then I will receive an
email That's the way
we send it you see
You see the email I sent If
you click
here, you will see the
email content on the right, but
when it has a very good point
like this, we can create a
signature. some form and so that every time we
send and compose a new email that has
the signature section of our personal information
available at the bottom,
we don't need to write anymore it's
very fast So in order to do that,
we do the following, you will choose to
select this email save section, it will
display an interface like this, it's
not like it's in the state to
compose a new email later there you will
look to this side here you will see the
word birthday waiting somewhere signature guys
please click here You click
on it and a dialog box it appears
like this to create it a
signature means at the end of that email
you select this save item and then
I name it for example Mr scene
I name it signature signature Mr scene For
example like that, I choose Ok that's it,
in this area below it allows
us to type the signature here,
I enter a few things here.
After that, I will write my last name and first name for example,
I just write it as an example. like Tran Van
Canh Go for example like that. Do you know
this? Tran Van Canh is a
department or I go to a position for example
CEO CEO
off a
certain ABC company for example a
responsible company. limited liability ABC for
example I'll write my position
there guys That's the example then the
phone number this phone number then
you write your phone number
here right
Enter This is an example of this email That email
we wrote is Mr. Excel's email
@ gmail.com Then the above part
we can add a few
asterisks to make it look nice
guys. Do you understand to separate that
part of the content we write
this information for yourself for informational purposes only.
Of course, you
also write the same as this,
your information is this position, then No. Is the
phone and email address correct Then
we select Ok then now I
close it and I open it up for you to see,
you choose to save the email you
see, it will automatically have the part
that is This signature gives us all the
time, I forgot to format the colors
like you can format the
colors, you
guys can format the colors
Okay I'll choose This signature just
clicked here, after a while I will
choose This signature so I can go in and edit it
and here you guys choose Please wait,
you can choose it then you will see the
part above you see no
this font Bold italic for example
my full name Bold this here color
Let's say I give it red for that example
guys I'll give you an example
like that so we can Maybe
change the color of our signature parts,
you can do that.
Then you
choose Ok Okay, now that I'm closed,
I'll open it again, please save this email.
See, now when
we open a new email, it will
have our signature with the
color that we have formatted there
and you can send the mail as usual. It's
very simple, for those of you
who have never used a computer, you have
never worked in a business,
you guys this video is very
important for you to share with
your friends especially. Those of you who have
just graduated or are about to
graduate, you need to know how to
use Outlook guys I already know
all of Excel Thank you for watching the video
and please subscribe to the Channel to watch the
videos next Hello and see you again
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