Setting GMAIL APPOINTMENT SCHEDULE easy way

Summary

This video tutorial guides users through the process of scheduling appointments using an online calendar. It covers essential steps such as selecting the right time zone (e.g., Indian Standard Time), setting the correct working hours, and configuring the appointment recurrence. The tutorial also includes details on customizing the booking form, adding required fields (e.g., name, contact details), and using Google Meet for virtual meetings. It concludes by demonstrating how candidates can book a slot and how users can view and manage their scheduled appointments. The video aims to provide a user-friendly experience for managing appointments efficiently.

Takeaways

• 😀 Click on the calendar icon on the right side to access the calendar.
• 😀 Select 'Open' and then click on the arrows to proceed.
• 😀 Choose 'Create Appointment Schedule' and give the appointment a title (e.g., 'Screening').
• 😀 Set the appointment duration to 30 minutes and select whether it should repeat weekly or not.
• 😀 Ensure the appointment duration is for one day; adjust the repeat settings accordingly.
• 😀 Set the working hours based on the calendar, selecting the days you're available from Monday to Saturday.
• 😀 Select the correct time zone, such as GMT+5:30 for Indian Standard Time (IST), or use another relevant time zone.
• 😀 Adjust the appointment timing to reflect your working hours, e.g., from 12 PM to 5 PM.
• 😀 For appointment settings, ensure Google Meet is selected for video conferencing and the necessary details (e.g., name, email, phone number) are included in the booking form.
• 😀 The candidate will receive a booking link, select a time slot, and enter their details to book an appointment.
• 😀 Once a candidate books an appointment, you can view the slot details on your calendar after refreshing the page.

Q & A

How do I begin setting up an appointment schedule?

To begin, click on the calendar icon on the right side of the screen. Then, click on the 'Create' button and select 'Appointment Schedule'.

What should I include in the title of the appointment?

You should add a title that reflects the purpose of the meeting, such as 'Discussion' or 'Screening'.

How can I set the appointment duration?

Set the appointment duration to 30 minutes, as required for your schedule.

What are the options for repeating the appointment?

You can choose to have the appointment repeat weekly, or you can select 'Does not repeat' for a one-time event.

How do I select the working days for the appointment?

Select Monday to Friday as your workdays. The system will automatically exclude weekends (Saturday/Sunday).

What time zone should I use when setting up the appointment?

You should set the time zone to GMT +5:30 (India Standard Time). Look for options such as 'Kolkata' or 'Delhi'.

How do I set my working hours for the appointment?

Set your working hours based on your schedule. For example, if you work from 12:00 PM to 5:00 PM, select these times as your working hours.

Which video conferencing tool is recommended for the appointment?

The recommended video conferencing tool is Google Meet. It can be selected in the 'Location and Conferencing' section.

What information is required on the booking form?

The required fields on the booking form include first name, last name, email, and phone number. You can also add optional fields like visa details.

How can I share the appointment booking link with candidates?

After saving the appointment, copy the booking link and send it to candidates, allowing them to choose a suitable time slot for the meeting.