Navigating the Personnel Security System (PSS) for Newcomers Video 2

U.S. EPA

25 May 202302:26

Summary

TLDRThe video script outlines the onboarding process for new employees, emphasizing the security procedure. It starts with an email from a security specialist, instructing you to log into a secure system to submit personal information and initial security forms. After successful document intake, you're notified and guided to enroll for a U.S. access badge for EPA. Finally, an 'Equal Invite' email initiates your background check. The script assures a step-by-step secure and efficient onboarding experience, welcoming you to the EPA team.

Takeaways

📧 Receive an email from a security specialist to begin the onboarding process.
🔒 The point of contact is listed in the video description for any security-related inquiries.
📝 Log into the secure Personnel Security system to provide personal information and complete initial security forms.
📑 Scan and attach the forms as instructed to proceed to the next step.
💾 Check spam and junk folders if the initial email is not received, and contact the specialist if necessary.
🗂 Upon completion, you will be notified that your intake documents are successfully completed.
🔍 You may be contacted if there are questions or concerns regarding the information provided.
🆔 Within a day, receive an email to enroll for a U.S access badge for EPA, following the provided instructions.
📧 Check your spam and junk folders if the badge enrollment email is not received.
🔎 EPA will initiate a background investigation, as indicated by an 'equal invite' email from the EPA Personnel Security Branch.
🎉 The EPA team is excited to have you join and encourages prompt completion of the required forms.

Q & A

What is the first step in the security onboarding process?
-The first step begins when you receive an email from a security specialist instructing you to log into the secure Personnel Security system to provide personal information and complete initial security forms.
Where can I find the point of contact for the security process?
-The point of contact is listed in the description below the video.
What should I do if I don't receive the email from the security specialist?
-Check your spam and junk folders. If the email is still not found, reach out to the security specialist listed in the video description.
What happens after I complete and submit the initial security forms?
-You will be notified that your intake documents were successfully completed. You may be contacted if there are any questions or concerns regarding the information provided.
How will I know that I can proceed to step two of the process?
-You will receive an email within a day of completing the forms, informing you that you have been sponsored for a badge.
What is the purpose of the U.S access badge for EPA mentioned in the script?
-The U.S access badge for EPA is required for enrollment and is part of the security clearance process.
What should I do if I don't receive the email about enrolling for a U.S access badge?
-Check your spam and junk folders. If the email is not there, it may be necessary to follow up with the security office.
What is the subject line of the email that initiates the background investigation?
-The subject line of the email is 'Equal Invite'.
Who sends the 'Equal Invite' email for initiating the background investigation?
-The EPA Personnel Security Branch sends the 'Equal Invite' email.
What does the term 'intake documents' refer to in the script?
-Intake documents refer to the initial security forms and personal information provided by the individual as part of the onboarding process.
How can the new joiners demonstrate their eagerness to join the EPA team?
-By completing the required forms as soon as possible, as indicated in the script.

Outlines

00:00

📧 Initial Security Onboarding Steps

The first paragraph outlines the initial steps of the security onboarding process. It begins with the receipt of an email from a security specialist, instructing the recipient to log into a secure Personnel Security system to provide personal information and complete initial security forms. The point of contact is listed in the video description. If the email is not received, the individual should check spam and junk folders and reach out to the specialist if necessary. Upon completion and submission of the forms, the individual will be notified of successful intake document completion and will be contacted if there are any issues with the provided information. The paragraph concludes with the anticipation of moving to step two of the process within a day of receiving the notice.

Mindmap

Keywords

💡Onboarding Process

The 'Onboarding Process' refers to the systematic integration of new employees into an organization. In the video, it is the initial step for new hires to start their journey with the company, beginning with the security process after receiving an email from a security specialist.

💡Security Specialist

A 'Security Specialist' is a professional responsible for managing and ensuring the security protocols within an organization. In the context of the video, the security specialist is the point of contact for new employees to receive instructions and guidance on the security process.

💡Personnel Security System

The 'Personnel Security System' is a secure platform where employees can provide personal information and complete security forms. It is a crucial part of the onboarding process as highlighted in the script, where new hires are instructed to log in and submit their forms.

💡Initial Security Forms

'Initial Security Forms' are the documents required to be filled out by new employees as part of their security clearance process. The script mentions that these forms need to be completed, scanned, and attached as directed to proceed to the next step.

💡Intake Documents

'Intake Documents' are the forms and information provided by the new employees during the initial stages of the onboarding process. The script indicates that once these documents are successfully completed and released, the employee is notified and can move on to the next step.

💡Sponsored for a Badge

Being 'Sponsored for a Badge' means that the new employee has been officially endorsed to receive an access badge. In the script, this occurs after the intake documents are completed, and the employee receives an email to enroll for a U.S. access badge for EPA.

💡U.S. Access Badge

A 'U.S. Access Badge' is a form of identification that grants access to specific areas within an organization, particularly for those working in the U.S. government or related entities. The video script instructs new hires to follow the steps to enroll for this badge after being sponsored.

💡EPA

The 'EPA' stands for the Environmental Protection Agency, which is a U.S. government agency responsible for protecting human health and the environment. In the video, it is the organization that the new hires are joining, and they are being guided through the EPA's specific onboarding and security processes.

💡Background Investigation

'Background Investigation' is a process conducted by organizations to verify the credentials and history of potential employees. In the video, the EPA initiates this process by sending an email with the subject line 'Equal Invite' to the new hires.

💡Email Notifications

In the context of the video, 'Email Notifications' are the communication method used by the organization to inform new hires about the progress of their onboarding and security process. It is emphasized that if emails are not received, new hires should check their spam and junk folders.

💡Spam and Junk Folders

'Spam and Junk Folders' are email sections where messages deemed as unsolicited or irrelevant are automatically sorted. The script advises new hires to check these folders if they do not receive expected emails, as a measure to ensure they do not miss important communications from the organization.

Highlights

Onboarding process begins with an email from a security specialist.

Point of contact is listed in the video description.

Instructed to log into a secure Personnel Security system.

Provide personal information and complete initial security forms.

Scan and attach forms as directed to proceed to step two.

Check spam and junk folders if the email is not received.

Reach out to the security specialist if email is still not found.

Notification of successful intake document completion.

Contact will be made if there are concerns with provided information.

Step two begins within a day of receiving the notice.

Receive an email to enroll for a U.S. access badge for EPA.

Follow instructions in the email for badge sponsorship.

Check spam and junk folders if the badge enrollment email is not received.

Step three involves an email with the subject line 'Equal Invite'.

Email initiates the background investigation process.

Email is sent by the EPA Personnel Security Branch.

Excitement expressed for joining the EPA team.

Urgency to complete forms as soon as possible.