How to Make the Most of Asana Intelligence (Ai) in Your Projects and Workflows

Summary

In this video, Marque, CEO of Surface Systems, discusses addressing workplace burnout through a free webinar on May 30th. He then explores Asana's AI tools for enhancing productivity, including smart summaries, subtasks, and editors. Marque demonstrates how these features streamline project management, from summarizing tasks to drafting status updates. He emphasizes the value of AI in improving workflow efficiency and hints at exciting future developments. Viewers are encouraged to subscribe and share the video to benefit their teams.

Takeaways

• 📈 Workplace burnout is a growing epidemic, impacting team well-being and productivity.
• 🗓️ Join a free webinar on May 30th at 12:00 p.m. EST for seven practical strategies to reduce stress and build a resilient team.
• 🤖 The video explores AI tools on the Asana platform and their role in enhancing productivity.
• 🔍 The AI feature 'smart summaries' helps summarize long task descriptions into concise paragraphs.
• 📋 AI can generate subtasks from a task description, making it easier to identify action items.
• ✍️ The 'smart editor' feature can refine, shorten, or change the tone of text in task descriptions and comments.
• 🧠 'Ask AI' allows users to ask project-specific questions and get detailed responses.
• 📊 AI can analyze project data and provide insights, such as the percentage of non-urgent tasks.
• 📧 Weekly email summaries can be generated by AI, providing an overview of project activities.
• 📝 Project managers can use AI to draft detailed status updates and goal progress reports, enhancing communication and efficiency.

Q & A

What is the main topic of the webinar being promoted?

The webinar focuses on addressing workplace burnout and provides seven practical strategies using Asana to help reduce stress and build a more resilient team.

Who is the presenter of the webinar?

The presenter is Marque, an Asana partner and the CEO of Surface, a systems improvement consultancy.

What are the benefits of using AI in Asana as described in the video?

AI in Asana helps with smart summaries, generating subtasks from descriptions, refining and editing text, and providing project-specific answers and status updates, thereby enhancing productivity and workflow efficiency.

What specific AI feature is demonstrated for summarizing long project descriptions?

The smart summaries feature is demonstrated for summarizing long project descriptions into concise paragraphs.

How does Asana's AI assist in generating subtasks from a project description?

Asana's AI analyzes the project description and generates relevant subtasks automatically, such as identifying a suitable domain name, choosing a reputable hosting provider, and installing an SSL certificate.

What can the AI smart editor in Asana do?

The AI smart editor can refine text, change its tone to be more professional, direct, or friendly, and adjust the length or format of the text based on user preferences.

What is the purpose of the 'Ask AI' feature in Asana?

The 'Ask AI' feature allows users to ask AI questions related to the project, such as key milestones, task progress, and tasks assigned to specific stages, providing detailed and useful information.

What is required to access advanced AI features in Asana?

To access advanced AI features such as 'Ask AI' and project-specific insights, users need to have an Enterprise license. Basic AI features like smart summaries, subtasks, and edits are available on the Advanced plan.

How can Asana's AI help with project status updates?

Asana's AI can draft detailed project status updates by analyzing all the comments, links, tasks, and subtasks within the project, which can then be reviewed and edited by the project manager before posting.

What is the anticipated future of AI features in Asana according to the presenter?

The presenter mentions that there are many exciting AI features in the 2024-2025 roadmap, which will further streamline workflows and enhance the functionality of Asana.