A Demo of the Skills Base Platform

Summary

The video script demonstrates the Skillsbase platform, showcasing its capabilities in skill assessment and reporting. It highlights the Heat Matrix for visualizing staff skills, Peoplefinder for talent identification, and the Skills Directory for organizing skill libraries. The script guides through setting up skills, assigning them to roles, and establishing proficiency targets. It also covers self- and supervisor assessments, training modules for skill development, and career insights for individual growth. The platform offers various reports like the Capability Matrix and customizable reports via the Report Builder, aiming to empower organizations with detailed insights into their workforce's skills and qualifications.

Takeaways

• 😀 Skillsbase is a platform designed for skill assessments and reporting within an organization.
• 📊 The Heat Matrix report provides a visual representation of staff skills, highlighting areas of strength (green) and weakness (red).
• 🔎 Peoplefinder is a tool for identifying individuals with specific skill sets and uncovering hidden talents within the organization.
• 🛠️ Skills can be organized and managed in the Skills Directory, with the ability to add new skills and categories.
• 📋 Skills can be assigned to individuals, teams, or roles, with the most common approach being role-based assignments.
• 🎯 Skill targets can be set to define proficiency levels that staff members should aim to achieve.
• 👤 The People Directory allows for managing staff profiles, including adding and editing staff information.
• 📝 Two types of assessments are available: self-assessments by staff members and supervisor assessments by managers.
• 📚 The Training Module helps staff address skill gaps by assigning relevant training materials based on skill assessments.
• 💼 The Careers Module provides insights into how staff members' skills align with different roles within the organization, aiding career progression.
• 📈 Reporting tools like the Capability Matrix, Report Builder, and Skill Gap Analysis help organizations understand and address skill deficiencies across different groups.

Q & A

What is the purpose of the Skillsbase platform?

The Skillsbase platform is designed to manage and assess the skills of an organization's staff, providing insights through various reports and helping to identify skill gaps and areas for targeted assistance.

What is a heat matrix in Skillsbase?

A heat matrix is a visual report in Skillsbase that allows an organization to assess the skills of a group of staff members at once, with skills ranked highly in green and those ranked poorly in red.

How can the Peoplefinder report assist an organization?

The Peoplefinder report helps organizations find the right person for a job by matching specific skill sets and proficiency levels, and it can also uncover hidden talents within the organization.

What is the Skills Directory in Skillsbase?

The Skills Directory is where organizations input and organize their skill library, categorizing and managing the skills that are important for their staff.

How can Skillsbase handle bulk data entry for skills and people?

Skillsbase can bulk import data through Excel spreadsheets filled out by the organization. The organization provides the data, Skillsbase checks the formatting, and then runs the import to quickly get the system up and running.

What is a skill target in Skillsbase?

A skill target in Skillsbase is a proficiency level that an organization wants its staff members to achieve in a particular skill, allowing them to set and track proficiency goals.

How does Skillsbase handle staff assessments?

Skillsbase offers two types of assessments: self-assessments, where staff members rate their own skills, and supervisor assessments, where managers rate the skills of their staff.

What is the purpose of the Training Module in Skillsbase?

The Training Module in Skillsbase helps staff close skill gaps by assigning relevant training materials to specific skills and skill levels, providing personalized and up-to-date training recommendations.

What insights does the Career Insights Module provide?

The Career Insights Module shows how staff members' skills align with various roles and teams within the organization, helping them understand their readiness for different positions and identify areas for skill development.

What is the Capability Matrix report used for?

The Capability Matrix report helps organizations understand the depth of talent at their workplace by showing the distribution of skill proficiency levels among staff members for specific skills.

How flexible is the Report Builder in Skillsbase?

The Report Builder in Skillsbase is a flexible tool that allows users to create custom table-based reports by dragging and dropping desired fields, providing a tailored view of the data.

What does the Skills Gap Analysis report show?

The Skills Gap Analysis report displays the skills assigned to a group of staff members, the number of staff members with targets for each skill, the average skill level, how close they are to hitting their targets, and the percentage of staff who have met their targets.

Outlines

00:00

😀 Introduction to Skillsbase Platform Demo

The session begins with an introduction to a complete demo of the Skillsbase platform. The presenter outlines the agenda, which includes setting up the platform, conducting assessments, and exploring the insightful reports the platform can generate for an organization. The presenter also shares a sneak peek into the types of reports available, such as the heat matrix, which provides a visual representation of staff members' skills and proficiency levels, and the Peoplefinder, which aids in identifying individuals with specific skill sets. The heat matrix is demonstrated with a focus on engineers, highlighting both group performance and individual skill gaps, such as those of a staff member named Evan.

05:02

🔍 Exploring Skillsbase Reporting Tools

The second paragraph delves deeper into the Skillsbase reporting tools, starting with the Peoplefinder, which helps in identifying the right person for a job by matching specific skill criteria. The setup process for Skillsbase is then introduced, beginning with the Skills Directory where organizations can input and organize their skill library. The process of adding new skills, either individually or in bulk, is explained. The paragraph also covers assigning skills to individuals, teams, or job roles, with a focus on the most common approach—assigning skills based on job roles and introducing skill targets to define proficiency levels expected from staff members.

10:02

🛠 Setting Up and Utilizing Skillsbase

This paragraph continues the setup process by discussing how to assign skills to people through various methods, including one-on-one, team-based, or role-based assignments. It also touches on the ability to set skill targets and how these targets can be used to measure staff proficiency against their assessments. The People Directory is introduced as a tool for adding, searching, and managing staff profiles within the system. The paragraph further explains the process of conducting self-assessments and supervisor assessments, detailing the rating scales and the ability to provide interest level ratings, which can be useful for assigning opportunities.

15:03

📊 Advanced Features and Reporting in Skillsbase

The final paragraph showcases advanced features of Skillsbase, such as tracking qualifications, generating trend reports to monitor staff improvement over time, and exporting past assessments. It also introduces the Training Module, which assigns personalized training to staff based on identified skill gaps, and the Careers Module, allowing staff to view their proficiency against various roles and teams within the organization. The paragraph concludes with a discussion on broader reporting tools like the Capability Matrix and the Report Builder, which help organizations understand their talent depth and create custom reports, as well as an analysis tool for identifying skill gaps within specific groups or the entire organization.

Keywords

💡Skillsbase

Skillsbase is the central subject of the video, a platform designed to manage and assess the skills of an organization's staff members. It is a system that provides insights and reports on the skill levels of individuals and groups within an organization, helping to identify areas for improvement and development.

💡Heat Matrix

The Heat Matrix is a visual report within Skillsbase that offers an overview of the skill levels of a group of staff members. It is used to quickly assess the proficiency of a team, with colors indicating proficiency levels, as mentioned in the script where green represents high proficiency and red indicates areas of struggle.

💡Peoplefinder

Peoplefinder is a tool within Skillsbase that helps organizations identify individuals with specific skill sets. It is used for talent discovery and matching the right person to a job by setting criteria such as skill proficiency levels and other attributes.

💡Skills Directory

The Skills Directory is the section in Skillsbase where organizations input and organize their skill library. It is a foundational part of the platform, allowing for the categorization and management of skills, as illustrated when the script describes adding new skills or categories.

💡Skill Assessments

Skill Assessments are a core feature of Skillsbase, allowing staff members to rate their own skills (self-assessments) and supervisors to rate the skills of their staff (supervisor assessments). These assessments are vital for identifying skill gaps and areas for training.

💡Skill Targets

Skill Targets refer to the proficiency levels that an organization wants its staff members to achieve in specific skills. They are set within Skillsbase to provide a benchmark for skill development and are used to measure progress against individual and team goals.

💡Qualifications

In the context of Skillsbase, Qualifications are the formal certifications or degrees that staff members hold. The platform tracks these to ensure they are current and can remind staff of expiration dates, as demonstrated when discussing Hazel's profile.

💡Training Module

The Training Module in Skillsbase is used to address skill gaps by assigning relevant training materials to staff members. It helps in upskilling employees by providing personalized training recommendations based on their assessed skill levels.

💡Career Insights

Career Insights is a feature in Skillsbase that provides staff members with a view of how their skills align with different roles within the organization. It allows individuals to see their readiness for various positions and identify areas for skill development to progress in their career.

💡Capability Matrix

The Capability Matrix is a tool in Skillsbase that helps organizations understand the depth of talent for specific skills within their workforce. It shows the distribution of skill ratings among staff members, enabling the organization to identify key strengths and areas needing improvement.

💡Report Builder

The Report Builder is a flexible tool within Skillsbase that allows users to create custom table-based reports. It enables organizations to select specific fields and generate reports that provide detailed insights into the skills and qualifications of their staff members.

Highlights

Skillsbase platform offers a complete demo showcasing its features for skill management.

Heat matrix report provides a visual overview of staff skills, highlighting proficiency levels with color coding.

Peoplefinder tool helps identify individuals with specific skill sets and uncovers hidden talents within the organization.

Skills directory allows for easy input and organization of an organization's skill library.

Bulk import feature enables quick setup by importing skill and people data from Excel spreadsheets.

Skills can be assigned to individuals, teams, or job roles, with the latter being the most common approach.

Skill targets set proficiency expectations for staff members in specific skills.

People directory facilitates searching, editing, and adding staff members to the Skillsbase system.

Self-assessments and supervisor assessments are two types of evaluations available for skill evaluation.

Skill assessments can be updated one at a time without needing to redo the entire assessment.

Qualifications directory tracks staff members' certifications and degrees, with reminders for renewal.

Trends page visualizes the improvement of staff members over time in their skill areas.

Assessments page allows for PDF export of past skill assessments for record-keeping.

Training module assigns personalized training materials to staff to close skill gaps.

Career insights module provides a comparison of staff members' skills against all roles in the organization.

Capability matrix report shows the depth of talent within the organization for specific skills.

Report builder is a flexible tool for creating custom table-based reports on various skill-related fields.

Analysis report and bubble graph visually represent skill gaps and proficiency levels within a group.

Transcripts

in today's session we're going to be

doing a complete demo of the skills

based platform we'll go through how to

get set up how to do assessments and

then we'll look at some of the fantastic

reports and insights that skillsbase can

deliver your organization

to get things started i thought i'd walk

through a couple of the reports that

skillsbase has just to give you an idea

of the types of insights that the system

can provide your organization

so let's start with the heat matrix now

the heap matrix is a fantastic visual

report that allows you to look at an

entire group of staff members all at

once so i'm going to look at my

engineers today

and so once i'm happy with the

configurations that i've set here i'll

click run report

and there we go so now i'm looking at my

engineers you can see them listed there

up top and the skills they've been

assigned are here on the left hand side

now per the legend down below skills

they're ranked highly here in green and

skills they're ranked poorly in red

if i take a step back here i'm seeing a

fair bit of green and so that means that

overall my engineers are doing pretty

well

but if i zoom in i can see that a lot of

engineers are struggling with this

particular skill

and that this staff member in particular

evan is struggling a lot with the skills

they've been assigned

so very quickly i've come to learn both

how my engineers are doing as a group as

well as where specifically they could be

provided some targeted assistants

okay so that was the heat matrix now

let's have a look at another popular

report in skillsbase the peoplefinder

now the peoplefinder is a fantastic tool

for helping you find the right person

for a job as well as helping you uncover

hidden talents in your organization

so let's say that you need to find

someone who's got a particular skill set

we'll say it's this skill and then you

can select how proficient in that skill

you need them to be

so this organization's using a one to

five scale direct staff members but you

can use whatever size scale you like one

to five one to ten zero to ten and so on

we'll say that we want someone who's at

least level four in this skill

now from here you can get more specific

so maybe you need someone who's got a

combination of skills or a skill in

particular interest or they're located

somewhere specific or in a particular

team or role whatever it might be simply

input all your criteria then when you're

ready click find

and so very quickly skill space will

look through the entire organization to

find people who exactly meet your needs

as well as people who come close

okay so now that we've gone through a

couple of the reports in skill space

let's get stuck into the setup

so when you first join skillsbase your

organization's adventure will begin here

in the skills directory this is where

you input and organize your

organization's skill library

so i can see that this organization here

has two main groups of skills

manufacturing skills and software and

digital skills

if i open up one of these categories

here i can see a number of subcategories

and i can see skills denoted here by

stars

if i want to add a new skill to a

category i simply click on the category

i want to add it to then click new skill

now from here i can add in whatever

skill i like it could be a soft skill

could be a technical skill

i'll just add in a test skill for now

and then i can give a description as

well if i like and when i'm done i click

save

okay so now i've just added a new skill

to this category there it is there

if i want i can drag and drop it to a

different skill category

and i can move entire categories around

so what i'm illustrating here is that

adding skills one to time in skill space

is really straightforward but it's worth

noting that we can actually bulk import

data for you if you like so if you have

your skill data ready to go your people

data role data team data whatever it

might be we can give you some excel

spreadsheets to fill out you fill them

out pass them back to us we'll check the

formatting and then we can run the

import for you and that just means that

you'll be able to get up and running

quickly

once you have your skills in the system

you then need to decide how you want to

assign skills to your people so in

skills base there's a few different ways

of doing that you can assign skills to

people one to time you can do it per

team or you can assign skills to people

based on their job role this is the most

common approach that organizations take

in skill space

so here i am in the roles directory and

i can see the different job roles that

the organization has i can see

developers engineers general managers

and so on

and if i click on edit on one of these

roles

you can see that for my developers here

i've assigned them these skill

categories here

so what that means is if i invite

someone into the system and i assign

them this role they'll then be able to

be assessed on the skills within these

categories

now we can actually get a bit more

granular if we like so if i click on

show skills

here i have the option of assigning

specific skills to this job role as

opposed to entire skill categories

once i'm happy with the skill selection

i click save

and there we go i've now associated

skills with that role

now it's worth noting that in skill

space you can assign multiple roles to

your staff members and you can take

things a step further by introducing

skill targets

now a skill target is our way of saying

how proficient at a particular skill we

want our staff members to be

so for my developers here i could say

that i want all of my developers for

instance to be a

a level three in this skill

or level 5 in this skill

level 4 in this skill and so on

and so what that means is once your

staff members log in and they complete

their skill assessments or have their

skills assessed by a supervisor you're

then able to contrast where they're at

against their targets

so in alan's case here i can see that

he's got quite the significant skill gap

for this skill here

but i can see over here that he's

actually hit his target for the

equipment maintenance skill

okay

so so far we've gotten skills into the

system with associated skills with roles

and we've introduced skill targets

if we wanted to get our people up and

running in the system we could jump over

to the people directory

so from here you can search for people

you can perform bulk edits you can

prompt people to log in and complete the

skill assessments and of course you can

add people

now in skill space you can add people in

a few different ways

you can configure single sign-on if you

have it you can manually add people via

an excel spreadsheet or one at a time

and you can add people via email

invitation

once you get your staff members into the

system

you're then able to have them conduct

their skill assessments

so in skill space there's two types of

assessments there are self-assessments

where staff members rate themselves and

there are supervisor assessments where

supervisors and managers rate the skills

of staff

i'm going to now conduct a

self-assessment

so this is where i'm writing my own

skills so you can see who i am i'm john

administrator you can see that my skills

have been assigned to me via the journal

manager role and the first skill i'm

going to rate myself on is this one here

this java skill

so if i hover my mouse over this skill i

get to see the description associated

with it

and then i can rate myself so as

mentioned this organization is using a

one to five scale direct staff you can

use whatever size scale you like of

course and here on the right hand side

you can see the description that this

organization has provided each one of

these ratings now some organizations

will provide a broad description for

skill ratings that applies to all skills

and other organizations will say what it

means to be a one two three four or five

for each particular skill

there's no right or wrong answer there's

only what works for you

so based on this organization's

definition of what it means to be a one

two three four five

i'm going to write myself a four

and then i'll see that skill space gives

me the option for my interest level so

this is an optional feature in skill

space you don't have to make use of it

but it's something we recommend because

if you understand how passionate your

staff members are in their skills that

can be useful when it comes time to

assigning workplace opportunities to

your staff

so i'm pretty passionate about the skill

so i'm going to rate myself a five

and that's it you just go through one

skill at a time providing your ratings

and then when you finish all of this

information for john will have been

updated from the staff members

self-assessment perspective

and then of course there are supervisor

assessments so here on the assess people

page you can see all of your staff

members you can see where they're at

from a self-assessment and a supervisor

assessment so it looks like don is

overdue for a supervisor assessment so

let's do that now

okay so as you can see the supervisor

assessment looks pretty similar to the

self-assessment the one notable

difference is this black arrow here so

this arrow indicates where a staff

member has rated themselves so in don's

case i can see that don has read himself

a one for this skill

now i might disagree with don might

think that well by our definition don

you're not a one year or two

and i could explain why i have that

belief down below

and for this skill i might say that don

again i don't think you're a five i

think you're a four and again i could

explain why

and so when you finish the skill

assessment for don all of don's

information will have updated from the

supervisor's perspective

and so once you've completed all of your

assessments you end up with this page

here

so on this page you can see all of the

skills assigned to a staff member so

assigned to don

you can see the target per skill so this

skill has a target of four

you can see the self-assessment

information so this skill with its

target of four has a rating of one which

means we're 25 percent of the way

towards hitting our target from a

self-assessment perspective

and then there's the interest rating of

three

and then we've got supervisor ratings

and we've got the average ratings as

well

so a nice little hidden feature on this

page is the ability to tweak skills one

to time

so if i was done supervisor i could

hover my mouse over the rating that i've

given him here as his supervisor and

then i could tweak it to whatever i like

so i think that don's improved in this

skill by a little bit so i'm going to

make it a four

and then when i refresh the page

there we go the skill has been updated

so it just means that if you're looking

to update skills one to time you don't

need to do full skill assessments in

order to do that okay

so in addition to tracking skills and

interests skill space can also keep tabs

on what qualifications your staff

members have

so here in the qualifications directory

i can see all of the different people

who have qualifications and if i click

into hazel's profile and i click on

qualifications

i can see that hazel has a computer

science degree and she is a certified

project manager

i can see information like status start

date and date the end date field can be

used to remind staff members of when a

qualification or a certification is

meant to expire so when that date comes

up skillsbase will just be able to email

your staff members with that expiration

date just reminding them to get it

renewed when they can

you can also add custom fields here so

you might want to add an additional text

field or an attachment field so that

staff members can upload proof for their

qualifications

so let's look at some of the other

reporting capabilities that we have

so on the trends page you can see how

your staff members have improved over

time

here on hazel's page i can see that

she's actually gotten a fair bit better

since we started with her in this back

end languages skill category and that's

fantastic news right it means that

whatever training we're providing hazel

or whatever self-development she's

undergoing it's clearly working for her

then on the assessments page you can get

a pdf export of all of your previous

assessments so let's open one of hazel's

previous supervisor assessments

so here on this page i can see hazel

part of the software team i can see that

this supervisor assessment for her was

completed by john administrator and i

can see all of the ratings that we've

provided her and any comments

okay

now let's have a look at the training

module

so the training module in skill space is

a way that we can help your staff

members close those skill gaps that

we've identified the way it works is if

you have any training material online

anywhere so it could be a youtube video

a google document a lms module

we can get the url of that training

material

give it a name

and then assign that training material

to a specific skill

and skill level

and so what that means is when your

staff members log in and they complete

their skill assessments

anytime that a staff member identifies

that they have a skill gap

such as like i have here in this java

skill

skill space will automatically assign

that staff member the appropriate

training for them

and so then they can click on that start

course button and go complete the

training

and so what you end up with is everyone

in your organization having their own

personalized always up-to-date training

recommendation list and that so far has

been a pretty powerful feature for our

users who are looking to speed up the

time it takes to upskill their staff

members okay now let's have a look at

the careers module another one of the

newer and pretty exciting features that

skillsbase has launched

okay so here i am on allen's page and

i'm looking at the career insights

module

so on this page you can see not only how

your staff members are going against the

role they've currently been assigned but

in fact against every role and every

team that's been assigned skills in the

entire organization so if i look here i

can see that alan is an engineer that's

what that little tick there means and i

can see that naturally he has 12 out of

the 12 skills required to be an engineer

and i can see that he's 94 percent of

the way towards hitting the targets

required of him in that role

but if i look down i can see that for

the general manager role for example

allen has only got 12 out of the 25

skills required for that role

and i can see that he's only 48 of the

way towards hitting the targets for that

role

and on the right hand side over here i

can see additional information regarding

how he's traveling against any of the

particular roles or teams that we're

looking at

and i can also see in this right hand

column options to assign alan additional

training on top of what he's already

been assigned to his training module

so if alan wanted to up skill in a skill

level that wasn't required of him given

his current role or even up skill and

skill that wasn't already assigned to

him he would come here he would click on

the related training option

click on the plus button and that would

then assign that training material to

his training module

and so between the training module and

the career insights module what we're

empowering staff members to do at

skillspace is really take their career

progression into their own hands okay so

now that we've looked at a number of

different reporting options for

individuals let's look at some of the

larger reporting tools

so first thing i'd like to look at is

the capability matrix

now the capability matrix is a fantastic

tool for helping you understand the

depth of talent at your workplace

so here i'm going to look at my

engineers

i can tell you that for instance there

are 11 engineers who have this

particular skill

but only one of those 11 engineers has a

rating of 5 out of 5 for that skill

now that skill was crucial to my

organization's success i might want to

respond to that insight by training up

some of the lower rated staff members or

by going out to the marketplace and

explicitly hiring someone who was really

good in that skill

okay so that was the capability matrix

now let's have a look at the report

builder

the report builder is a really flexible

tool for creating table-based reports

again let's look at our engineers here

and then i just drag and drop whatever

fields i want to report on

so skill space has already suggested

some and i'm going to add in a couple

and then when i'm ready i click run

report

and now skillsbase has created for me a

custom report with descriptive

information here on the left

and numerical information here on the

right

okay so now let's look at one last

report and this report is useful for

understanding where your skill gaps are

as an organization

so you can run this report for your

entire organization or for specific

groups of staff members so i'm going to

click into my senior developers here

today

and i click on analysis

i get this really pretty bubble graph up

top

and i get this skill table down below

so on this table i can see all of the

skills assigned to this particular group

of staff members in my case my senior

developers

i can see how many of this group of

staff members have a target for this

skill

i can say what is the average skill

level for this skill

i can see how close an average they are

towards hitting their target for this

skill looks like 89 on average and i can

see how many members of this group of

staff members have actually hit their

target so it looks like three out of six

or fifty percent

and then that same information is

actually shown again above graphically

you can hover your mouse over their

question mark there to get an

understanding of what the different

colors and positions mean

and so in a nutshell that is skill space