التعامل مع النظام والاستفادة من الميزات العامة + شاشة التقارير

Summary

This video introduces several key features of a system designed to enhance user interaction and accessibility. Users can open the system multiple times, access screens through a quick search bar, and use keyboard shortcuts for faster navigation. The system also includes powerful search capabilities, auto-completion for academic years, and simplified date entry. Reports can be printed, zoomed, and navigated with ease, and saved or exported in various formats like PDF, Excel, Word, and HTML. These features aim to streamline tasks, improve efficiency, and simplify report handling within the system.

Takeaways

• 😀 The system allows users to open multiple sessions, enabling login with the same or different users for working across different academic years or reports.
• 😀 The quick access bar enables easy navigation by searching for screen names and adding screens to the favorites list based on frequency or recency of use.
• 😀 Keyboard shortcuts such as Ctrl + S for family inquiry and Ctrl + D for receipt entry allow for faster screen access.
• 😀 The system's powerful search engine enables searching by parts of a name (e.g., part of a family name), with the F3 key refining search results.
• 😀 The system automatically selects the current academic year for screens requiring academic year input, reducing the need for manual entry.
• 😀 Users can enter dates in a shorthand format without separators, such as typing '0112023' to automatically format the date as '01/01/2023'.
• 😀 Document creation date is automatically set as the transaction date, streamlining date-related tasks.
• 😀 Reports can be printed, zoomed in or out, and navigated using on-screen arrows to move between pages.
• 😀 The system allows users to search for specific words or phrases within a report, highlighting the matching lines.
• 😀 Reports can be saved in various formats, including PDF, Excel, Word, and HTML, with users specifying file names and save locations.
• 😀 The system enables re-opening previously saved reports and exporting reports to different file formats for further use or distribution.

Q & A

What is the benefit of being able to open the system multiple times?

This feature allows users to log in with the same or different users simultaneously, which is especially useful when working across different academic years, such as generating a report from a previous year while working on the current year.

How does the Quick Access Bar help users navigate the system?

The Quick Access Bar allows users to search for any screen by typing part of its name, making it easier to access screens without needing to remember their exact location. Users can also add frequently used screens to their favorites list for quicker access.

What role do keyboard shortcuts play in the system?

Keyboard shortcuts, such as Ctrl + S for family inquiries or Ctrl + D for receipt entry, provide a faster way to open specific screens directly, improving efficiency in navigating the system.

How does the system's search engine enhance user experience?

The search engine allows users to search by partial names, such as entering a part of a family’s father's name to find relevant records. It is a powerful tool for quickly accessing information in the system.

What are the functions of the F3 and F5 keys in the system?

The F3 key is used to search for specific information within a list, while the F5 key allows users to rearrange the list in ascending or descending order, making it easier to find and organize data.

How does the system handle academic year and date entries?

The system automatically selects the current academic year, and users only need to enter the first part (e.g., '2023'). For dates, users can type the date without separators, such as typing '0112023' for today's date.

What is the significance of the document creation date in the system?

The document creation date is automatically set as the transaction date, ensuring consistency in records and transactions within the system.

What printing options are available for reports in the system?

Reports can be printed on any printer, zoomed in or out for better readability, and navigated through multiple pages using arrows. Users can also search for specific words within a report.

How can reports be saved and reopened in the system?

Reports can be saved with a specified name and location. To reopen a saved report, users can double-click on any part of the blue workspace and select the report to open.

What formats can reports be exported to, and how can users export them?

Reports can be exported to PDF, Excel, Word, or HTML formats. Users can choose the desired format by clicking the 'Export' button, specifying the file name and type, and saving the file to their preferred location.