Purchase Order PO in SAP Business one SAP B1 , Purchase process purchase cycle in SAP b1

Summary

In this tutorial, viewers learn how to generate a purchase order in SCP Biv. The process involves navigating through the Purchasing AP section, selecting a vendor, and filling in the necessary fields such as posting date, delivery date, and item details. The tutorial also demonstrates three methods for accessing the vendor list and explains how to finalize the purchase order by adding the item and specifying its quantity and price. Once all mandatory fields are completed, the purchase order is generated. The video concludes with a thank you and a call to like the video if helpful.

Takeaways

• 😀 To generate a purchase order in SCP Biv, navigate to 'Purchasing AP' and then click on 'Purchase Order'.
• 😀 The purchase order form will open after selecting 'Purchase Order'.
• 😀 To create a purchase order, you first need to select a vendor.
• 😀 There are three ways to open the vendor list in SCP Biv: press the star (asterisk) and enter, press tab, or click on the button at the end of the cell.
• 😀 After opening the vendor list, double-click to select a vendor.
• 😀 Once the vendor is selected, the posting date, delivery date, and document date will auto-pick the current system date.
• 😀 The delivery date can be manually adjusted. For example, set it to '25 24'.
• 😀 To select an item for the purchase order, click the button to open the item list.
• 😀 Once an item is selected, fill in the quantity (e.g., 10) and the purchase price.
• 😀 After filling in all mandatory fields, click 'Add' and 'View Last Pay' to generate the purchase order.
• 😀 The purchase order will now be generated, completing the process.

Q & A

What is the first step to generate a purchase order in SCP Biv?

The first step is to click on 'Purchasing AP' and then select 'Purchase Order'.

How do you select a vendor in SCP Biv when generating a purchase order?

To select a vendor, you need to open the vendor list. This can be done in three ways: pressing the star symbol and 'Enter', pressing the 'Tab' key, or clicking the button at the end of the cell.

What happens when you press the star symbol and 'Enter' in SCP Biv?

When you press the star symbol and 'Enter', the vendor list will open automatically.

What is the purpose of the 'Tab' key in the vendor list selection process?

Pressing the 'Tab' key also opens the vendor list in SCP Biv, allowing you to select a vendor.

How can you open the vendor list by clicking a button?

At the end of the cell, there is a button that you can click to open the vendor list.

Once the vendor list is opened, what should be done next?

After opening the vendor list, you need to double-click on the desired supplier to select them.

What does SCP Biv auto-fill when you create a purchase order?

SCP Biv auto-fills the 'posting date', 'delivery date', and 'document date' with the current system date.

How do you set the delivery date in SCP Biv when creating a purchase order?

You can manually set the delivery date. For example, you can set it to 25/24, or any other date as required.

How do you select an item for the purchase order in SCP Biv?

To select an item, click on the item selection button, which will open a list of available items. You can then choose the item you need.

What must you do after filling in the mandatory fields for the purchase order?

After filling in the mandatory fields, click on 'Add and View Last Pay' to generate the purchase order.