Employee planning with the flexible staffplanning software Staffcloud

Summary

This video provides an overview of Staff Cloud, a versatile tool for staff planning. Donna Wiston demonstrates key features such as assigning staff to different roles and managing multiple projects. The video shows how to assign qualified staff members to specific roles, notify them of their assignments, and manage staff across different locations or functions. Additionally, users can communicate directly with staff through the platform via email, text, or app notifications. Overall, the video highlights how Staff Cloud simplifies staff scheduling and communication within various project settings.

Takeaways

• 🛠️ Staff Cloud is a versatile tool that can be adapted to various use cases, making staff planning easy and efficient.
• 🏥 Example project: 'Hospital Shifts July', which showcases functions for different roles like 'nurse' and 'support staff'.
• 🧑‍⚕️ Staff members can be assigned to specific functions (roles) like nurse or support staff, but qualifications must be considered when assigning roles.
• ⚠️ Unqualified staff members are flagged with a warning icon (a person with an X) when assigned to roles they’re not suited for.
• 📩 Staff members are notified of their assignments via email or the Staff Cloud app, where they can confirm or decline the assignments.
• 🔀 Multiple projects can be open simultaneously, allowing staff to be scheduled across different locations or departments.
• 🗓️ Staff assignments can be changed easily between projects, with notifications sent to the employees about any updates.
• 👥 Assigning multiple staff members at once is possible, making it efficient to manage larger groups for functions like construction crews.
• ✉️ You can directly contact staff members via the app, email, or text message, and attach files or signature if needed.
• 📱 Staff Cloud enables communication with individuals, groups within a function, or across entire projects, streamlining the management process.

Q & A

What is Staff Cloud and how is it used?

Staff Cloud is a versatile tool designed for staff planning. It can be adapted to various use cases, such as scheduling staff for different roles or shifts across multiple projects or locations.

What are the key features of staff planning in Staff Cloud?

Key features include assigning staff to specific roles, checking qualifications, managing staff across multiple projects or locations, and notifying staff of their assignments through email or the Staff Cloud app.

How does Staff Cloud handle staff qualifications?

When assigning staff to a role, Staff Cloud indicates if the person is unqualified by showing a symbol of a person with an X. If an unqualified staff member is assigned, the system generates a warning.

What happens after a staff member is assigned to a role?

Once a staff member is assigned, their status changes from gray to blue, indicating that they’ve been notified. If they confirm the assignment, their status changes to green.

Can Staff Cloud manage staff across different projects or locations?

Yes, Staff Cloud allows users to manage staff across multiple projects, such as scheduling shifts for different locations or departments. For example, staff can be reassigned from a restaurant to a club for different shifts.

How can multiple staff members be assigned to a function simultaneously?

To assign multiple staff members to a function, select the employees, click on the desired role or function, and assign them provisionally. Once satisfied, the user can click 'assign' to notify the staff.

How are staff members notified of their assignments?

Staff members are notified of their assignments or changes through email, the Staff Cloud app, or text message. Notifications can also be sent to individuals or groups within a specific event or project.

Can messages be customized when notifying staff of assignments?

Yes, users can customize messages by typing a subject and message when notifying staff. They can also choose how the staff members are notified and attach additional files if needed.

What happens if a staff member declines an assignment?

If a staff member declines an assignment, the system reflects this, allowing the user to adjust the staff planning accordingly. The script doesn’t specify all the exact actions, but this would typically prompt reassignment.

How does Staff Cloud handle multiple events within a project?

Staff Cloud allows users to manage multiple events within a single project. Users can assign staff to specific functions within events and communicate with all staff involved in one or more events.