Google Drive Options - Hindi

Spoken-Tutorial IIT Bombay

8 Oct 201516:35

Summary

TLDRThis spoken tutorial introduces Google Drive options, guiding users through various features such as creating documents, spreadsheets, and presentations, uploading and sharing files and folders, and using other functionalities like adding stars, making copies, and deleting items. It also covers file organization through folders, sharing documents with different permission levels, and viewing revision history. The tutorial emphasizes the importance of managing files efficiently within Google Drive, offering practical tips for collaborating with others using shared documents and Google Drive tools.

Takeaways

📁 The tutorial covers creating documents, spreadsheets, and presentations in Google Drive.
🌐 To access Google Drive, you need an active internet connection and a web browser, with Firefox being used in this tutorial.
🗂️ The 'New' button in Google Drive lets you create folders, upload files, and create Google Docs, Sheets, and Slides.
📄 Files uploaded or created are stored in 'My Drive,' which is visible in the central area of the screen.
🔄 The 'Shared with Me' menu shows files shared by others, though it is empty if no files are shared yet.
🚮 Deleted files are temporarily stored in the Trash for 30 days, after which they can be permanently deleted.
⭐ Important files can be marked with a star to make them easily accessible in the 'Starred' menu.
🔗 You can share Google Drive files with others by providing their email, with options like 'Can Edit,' 'Can Comment,' or 'Can View' for access permissions.
✏️ Revisions made by multiple users in a shared document can be tracked using the 'See Revision History' option.
🖇️ Files in Google Drive can also be shared using a shareable link, allowing anyone with the link to view the document.

Q & A

What are the key features available in Google Drive as mentioned in the tutorial?
-The tutorial covers creating documents, spreadsheets, and presentations, uploading and sharing files and folders, and using various menu options like 'New', 'My Drive', 'Shared with Me', 'Recent', 'Starred', and 'Trash'.
What prerequisites are required to use Google Drive effectively as mentioned in the script?
-The user needs an active internet connection and any web browser. In the tutorial, Firefox is used as an example.
How can you organize files within Google Drive?
-Files can be organized by creating folders using the 'New' button, and they can be moved into folders by dragging and dropping them. You can also star important files for easier access.
How do you create a new document in Google Drive?
-Click on the 'New' button, select 'Google Docs', and a new document will open in a new tab. You can rename the document and start typing content.
What sharing options are available when sharing a document with other users?
-When sharing a document, you can choose between 'Can Edit', 'Can Comment', and 'Can View' modes, which allow the recipient to either edit, comment, or only view the document.
How can you manage revisions made by different users in a shared document?
-Google Docs tracks revisions made by different users. Each user's changes are shown in a unique color. You can accept or reject suggestions, and view revision history to see changes.
How do you share a document via a shareable link in Google Drive?
-Click the 'Share' button, then 'Get shareable link'. You can copy the link and share it with others. By default, the link allows users to view the document, but you can adjust permissions.
How can you restore or permanently delete files in Google Drive?
-Deleted files go to the 'Trash' menu and remain there for 30 days. You can either restore them or permanently delete them by selecting 'Empty Trash'.
What is the process to upload a file to Google Drive?
-Click the 'New' button, select 'File Upload', choose the file from your computer, and upload it. The file will appear in the central panel once the upload is complete.
How can you make a copy of a file in Google Drive?
-Right-click on the file and select 'Make a Copy'. A duplicate of the file will be created and stored in the same location.

Outlines

00:00

🚀 Introduction to Google Drive Options

This paragraph introduces the tutorial on Google Drive options, highlighting the basic features users will learn, such as creating documents, spreadsheets, and presentations. It also discusses uploading files and folders, and sharing options. The user is informed about the necessary prerequisites: a working internet connection and a web browser (Firefox in this case). The paragraph walks through accessing Google Drive, showing the interface with menus, icons, and files, explaining the contents of the default 'My Drive' menu, and the basic file organization within it.

05:03

📁 Creating and Uploading Files and Folders in Google Drive

This paragraph explains how to create folders and upload files in Google Drive. It describes how folders can be used for organizing files and gives step-by-step instructions for creating a folder, naming it, and uploading files. Additionally, it outlines how to move files into folders by dragging and dropping, and how the sidebar menus in Google Drive function, including the 'My Drive' dropdown, which reveals subfolders. It also introduces creating Google Docs, Sheets, and Slides directly from within Drive.

10:06

📝 Creating and Editing Google Docs

This paragraph walks through the process of creating a new Google Doc within Drive. It details how to rename the document, type content, and use basic formatting options similar to other office suites. The auto-save functionality is emphasized, along with the ability to track revisions and view changes made by other collaborators. It introduces revision history, showing how to view document edits made by multiple users, each marked in different colors.

15:06

🔗 Sharing and Collaborating on Google Documents

The paragraph focuses on sharing Google Docs with other users. It explains the three permission modes (Can Edit, Can Comment, and Can View), and how to add multiple email addresses for collaboration. The use of the 'Add a note' feature for sharing additional information with collaborators is mentioned. Furthermore, it outlines the process of accepting or rejecting suggestions made by others, managing comments, and resolving comment threads. Revision history is also revisited to highlight how changes by different users are tracked.

Mindmap

Keywords

💡Google Drive

Google Drive is an online storage service where users can save files, create documents, spreadsheets, and presentations, and share these with others. The video provides an overview of how to use Google Drive's features, including creating new files, uploading content, and sharing it with other users.

💡My Drive

My Drive is a central folder within Google Drive that stores all of the user's personal files and folders. The tutorial explains how to view files in My Drive, organize them into folders, and manage uploaded content, demonstrating its significance as a personal storage space.

💡Shared with Me

Shared with Me is a section in Google Drive that displays files and folders shared by others with the user. In the video, this feature is explained as a way to access documents that collaborators have granted access to, although the example mentions that no files have yet been shared with the user.

💡File Upload

File Upload refers to the process of adding files from a local device to Google Drive. The video shows how users can select and upload individual files or entire folders, allowing them to store data in the cloud and access it from anywhere with an internet connection.

💡Folder Creation

Folder Creation is the process of making new directories in Google Drive to organize files. The tutorial demonstrates how to create a folder and name it appropriately, emphasizing the importance of organizing files for easy access and efficient workspace management.

💡Starred

Starred is a feature in Google Drive that allows users to mark important files for quick access. The video explains how to add a star to a file by right-clicking it, and then view it in the 'Starred' section, which functions as a shortcut for frequently used documents.

💡Revision History

Revision History is a Google Drive feature that tracks changes made to a document by different users. In the tutorial, this is demonstrated through the ability to see edits made by collaborators in different colors and accept or reject suggestions, offering a detailed view of a document's editing history.

💡Shareable Link

A Shareable Link is a feature that allows users to share access to a Google Drive document by generating a URL. The video shows how this link can be shared with others, enabling them to view or edit the document, depending on the permissions set by the owner.

💡Google Docs

Google Docs is a word processing application available through Google Drive that allows users to create, edit, and share text documents. The video walks through the process of creating a new Google Doc, editing its content, and renaming the file, highlighting its similarity to traditional office software.

💡Permission Settings

Permission Settings in Google Drive allow document owners to control how others interact with shared files. The tutorial explains the three levels of access: 'Can Edit', 'Can Comment', and 'Can View', demonstrating how these settings allow for collaborative work with varying degrees of control.

Highlights

Introduction to Google Drive options and how to create documents, spreadsheets, and presentations.

Explains the importance of having a working internet connection and web browser (Firefox in this case).

Steps to access Google Drive, including the location of key menus like 'My Drive', 'Shared with me', 'Recent', 'Starred', and 'Trash'.

Demonstration of uploading files and folders to Google Drive and how uploaded files appear in the center panel.

Introduction to organizing files with folders, and how creating folders in Google Drive helps better manage content.

Step-by-step guide to adding stars to important files and how starred files appear in the 'Starred' menu.

How to create a copy of a file and delete it, with the file moving to the 'Trash' where it can be permanently removed after 30 days.

Demonstration of creating new documents, spreadsheets, and presentations in Google Drive using the 'New' button.

How to rename a document by clicking on the untitled text and changing it to a meaningful name.

Explanation of Google Docs' auto-save feature and how to reopen and edit files directly from 'My Drive'.

Guide to sharing a document with others using the 'Share' button, including setting different permissions (can edit, can comment, can view).

Explains the difference between editing permissions: 'can edit' for making changes, 'can comment' for suggestions, and 'can view' for read-only access.

How to track changes in Google Docs using revision history, where edits are highlighted by different colors for each user.

How to manage and accept or reject suggestions made by collaborators in a shared document.

Instructions on how to create and share a document link with 'Anyone with the link can view' permission, allowing easy sharing without needing specific email addresses.