How I Consistently Manage My Study and Chaotic Work Using AI - Reclaim.ai

Summary

这个视频旨在分享一种利用人工智能来有效管理时间和保持良好习惯的方法。视频讲解了如何使用谷歌日历和一款名为Reclaim的应用程序,通过智能调度来确保充分利用时间,保持如锻炼、用餐、学习等重要习惯。这个系统的关键是将所有任务和日程集中在一个地方,应用程序会根据你的优先级和时间约束,自动安排合适的时间完成每项任务。这种方式避免了手动安排的繁琐,让你能专注于完成当前的工作,同时确保不会错过其他重要事项。

Takeaways

• 🗓 有一个单一的真理来源日历,用于安排和时间管理所有事务。
• ⏱ 准确估计每项任务所需时间,避免日程安排过于乐观而无法遵循。
• 📝 将重要但不紧急的任务(如健身、写日记等)作为优先习惯纳入日历。
• 🔄 使用智能日程安排应用程序(如Reclaim),自动为任务分配最佳时间slots。
• 🔒 将高优先级习惯锁定在不可移动的时间段,确保完成。
• ⏳ 为每天预留缓冲时间,以应对突发情况和意外事件。
• 📥 批量处理电子邮件、即时消息等,集中注意力高效完成。
• 📊 每周查看时间使用统计数据,根据需要调整生活方式。
• 🔀 对于灵活性较高的任务,允许在不同时间段移动和拆分。
• ✅ 审视并优化时间管理系统,确保支持实现理想生活方式。

Q & A

这段视频主要讲解了什么内容?

这段视频讲解了如何使用人工智能工具Reclaim来更好地安排和管理每日任务、习惯和日程。主要包括将生活中重要但不紧急的事项纳入日历,并通过智能排程实现时间管理。

为什么视频作者需要使用类似的时间管理工具?

视频作者作为一名医学生,除了学习外还经营着自己的企业,同时也要保证有足够的时间陪伴家人和女朋友。因此,需要一个集中的系统来平衡和安排这些不同领域的任务。

Reclaim的基本工作原理是什么?

Reclaim以日历为核心,允许用户将一些任务和习惯以事件的形式添加进去。它会根据用户设置的优先级和可用时间来智能排布这些事件,确保重要任务得以完成。

视频中提到了哪些需要被优先考虑的习惯或任务?

视频中提到了午餐、与女朋友通话、锻炼、每周回顾、编写时事通讯、以及录制短视频等需要被优先考虑的习惯。

为什么在日程安排时会留出一些缓冲时间?

由于每天总会有一些临时任务或突发情况出现,所以需要在日程中留出一些缓冲时间以应对这些不确定性,避免整个日程被打乱。

对于学习任务,视频作者是如何使用Reclaim来安排的?

对于学习任务,作者会在Reclaim中创建一个任务,设置所需的最少学习时间和截止日期。Reclaim会自动在他的日程中寻找最佳的时间段来完成这个学习任务。

视频最后提到了哪些Reclaim的额外功能?

视频最后提到了Reclaim可以对任务的优先级进行调整、暂停和延长所需时间等功能,让用户对任务安排拥有更多控制权。

整体来说,使用Reclaim有哪些好处?

使用Reclaim可以自动安排任务,减少时间管理的工作量;保证重要但不紧急的事项能够被执行;通过统计功能了解自己的时间使用情况并作出改进。

对于想要尝试使用Reclaim的人,视频作者有什么建议?

对于想要尝试Reclaim的人,视频作者建议先观看他关于使用Amazing Marvin待办事项应用的视频,因为两者是相辅相成的。他也欢迎观众就使用Reclaim的疑问提出,他可以拍摄新的解答视频。

视频中体现了哪些时间管理和生活平衡的重要观点?

视频强调了制定单一事实源(如日历)、合理估算任务时间、保护重要习惯的优先级、留出缓冲时间应对意外情况、定期审视时间使用情况等观点对于时间管理和生活平衡的重要性。

Outlines

00:00

🗓️ 如何在没有任何组织的情况下组织一切

这一段介绍了作者作为一名医学生,如何在繁忙的生活中通过使用日历、待办事项列表和智能日程安排应用程序ReClaim来平衡工作、学习和私人生活。他强调了拥有单一的事务来源(日历)、合理规划和时间块的重要性。如果某些任务或活动延迟或被取消,ReClaim可以智能地重新安排。作者还介绍了如何根据任务的重要性对其进行优先级排序。

05:02

🤖 深入探讨如何使用ReClaim

这一段深入探讨了作者如何使用ReClaim应用程序来安排和优化时间。作者解释了ReClaim的智能调度功能,例如根据用户设置的参数自动找到最佳时间来完成任务。他还介绍了如何设置优先级、添加缓冲时间以及创建任务和跟踪任务进度等功能。作者还分享了他如何使用ReClaim安排学习时间、工作时间以及其他活动,如锻炼、与女友通话等。

10:03

📅 使用ReClaim安排一周的最终效果

在本段中,作者展示了使用ReClaim智能调度应用后,他一周的日历安排是如何井然有序的。他可以清楚地看到每天需要完成的任务、学习时间以及各种活动。通过ReClaim自动分配时间和根据他的需求调整,作者可以放松地专注于任务本身,而无需过多关注日程安排问题。ReClaim确保了他能够合理地分配时间来平衡学习、工作和生活,从而减轻压力。

Keywords

💡时间管理

时间管理是指有效地安排和利用时间的技能和策略。在这个视频中,主人公详细介绍了他如何通过使用日历应用程序Reclaim来安排各种任务和活动,确保所有重要事项都能在适当的时间得到完成。时间管理对于处理繁忙的日程安排非常关键,比如在视频中提到的上学、工作、家庭以及个人生活等各个层面。

💡日历

日历是一种用于记录和查看日程安排的工具。在视频中,主人公将日历视为他的"单一真理来源",用于安排各种活动和任务。他强调日历对于确保准时参加各种必须出席的活动非常重要,同时也可用于安排可移动的任务和习惯。通过日历视图,他可以了解一周内的各项安排,从而做出相应的调整和规划。

💡时间块

时间块是指在日历上将特定的时间段分配给特定的活动或任务。在视频中,主人公将必须出席的活动(如上课)和灵活安排的任务(如学习)都分配到不同的时间块中。这种做法有助于更有效地利用时间,并确保重要但不紧急的任务也能得到执行。

💡优先级

优先级是指对不同任务或活动的重要性进行排序。在视频中,主人公根据重要程度为不同的习惯设置了优先级,例如确保每天都能吃午饭是最高优先级。Reclaim应用程序还可以根据设置的优先级来调整任务的安排顺序,保护高优先级任务的时间块。

💡弹性

弹性是指能够适应不确定因素和意外情况的能力。在视频中,主人公提到日程安排往往会受到各种突发事件的影响,因此需要在日历中预留缓冲时间来应对这些情况。他还提到,Reclaim应用程序可以根据实际情况自动调整任务的时间块,增加了日程安排的弹性。

💡整合

整合是指将多个不同的应用程序或工具结合起来,形成一个协调的系统。在视频中,主人公介绍了他如何将日历、待办事项列表以及Reclaim等应用程序整合在一起,以确保他的各种任务和习惯都能得到很好的管理和执行。整合不同工具的优点在于可以提高效率和一致性。

💡习惯养成

习惯养成是指通过持续的实践,将某些行为或活动融入日常生活的过程。在视频中,主人公强调了保持良好习惯(如锻炼、写作等)的重要性,并利用Reclaim应用程序来确保这些习惯得以执行。养成良好的习惯有助于提高生活质量和个人成长。

💡工作生活平衡

工作生活平衡是指在工作和个人生活之间取得合理的平衡。在视频中,主人公谈到他需要在上学、工作、家庭和个人时间之间做出适当的安排。通过合理规划和优先级排序,他可以确保各个领域都得到充分的关注,从而实现工作生活平衡。

💡效率

效率是指以最小的投入获得最大的产出。在视频中,主人公提到使用诸如Reclaim等工具的目的是为了提高时间管理的效率,避免浪费时间在手动安排任务上。通过自动化的智能调度,他可以更有效地利用时间,专注于执行任务本身。提高效率对于平衡复杂的日程安排至关重要。

💡自我反思

自我反思是指对自己的行为、习惯和生活方式进行审视和评估。在视频的结尾,主人公提到每周末他都会查看Reclaim应用程序的统计数据,评估自己的时间使用情况,并根据需要做出调整。自我反思有助于发现改进的空间,从而更好地实现个人目标。

Highlights

为了确保我了解自己在特定时间点的任务,我依赖单一真理来源 - 日历。

我大量使用周视图,因为如果我无法在某一天完成某事,我需要知道这将如何影响整个剩余的一周。

黄色事件代表不可协商的事项,如必须参加的课程,旅行时间等。

用虚线框标出的事件是我想完成的任务,不一定要在特定时间完成,但这是我希望完成它们的时间段。

将你的日历与待办事项列表相结合是完全可以的,但这是一个略有不同且更复杂的事情。

只要在日历中输入你必须参加的不可协商事件作为基础,你就能看到自己还有多少时间可用。

使用日历并进行时间分块很好,但存在一些局限性,如事情常常超出预期时间,或者不可预见的紧急情况会打乱整个计划。

解决方案是过度估计事情所需时间,就好像这将是你最糟糕的一天,这样你的日程就能成为真理的单一来源。

不紧急但重要的任务(如健身)往往会一再被推迟。

我使用应用程序Reclaim,它可以根据我设置的参数进行智能时间管理。

锁定图标表示该任务无法再推迟,否则我将无法在当天完成。

Reclaim会尽量保护我的高优先级习惯,但如果一天太忙,它会移除低优先级习惯。

我使用缓冲时间来应对日常不确定性,通常会在上午或下午预留1小时缓冲时间。

对于学习或工作,我使用Reclaim的任务功能,让它自动找到最佳时间段来完成。

我每周末会查看统计数据,了解自己的时间分配情况,以确保过上我想要的生活方式。

Transcripts

if you often find it difficult to keep

up the habits like having lunch or

focusing on those really important but

not urgent tasks like preparing for that

exam in a while or gym or something like

journaling then in this video i'm going

to be showing you how i organize all of

this without having to do any of the

organization because of ai hey guys

welcome back archer here a third year

medical student and on this channel we

focus on learning how to learn so we can

spend our time more intentionally on the

things and people that matter the most

to us this has often been a big issue

for me to deal with especially because i

just overload myself with stuff a lot of

the time so on top of you know med

school and the businesses that i'm

running the jobs that i'm in i also have

to make sure that i have enough time for

my girlfriend and my family as well so

to ensure that i'm not falling behind on

everything i need to make sure that i

have a central place that i can trust to

know what i'm gonna be doing at a

certain time to put that simply that's

basically just my calendar but i have so

many apps that connect and integrate

into this to actually make sure that all

of these domains of my life are being

looked after and cared for so let's

firstly look at the basics of this

system to ensure that i actually know

what i'm doing at certain times

so this all begins with having that

single source of truth which is the

calendar for myself if we take a look

here this is just a view of a few weeks

from now where things are a little bit

less busy and haven't been fully

organized just yet but this is like the

minimum assuming that i wasn't working

or doing anything else outside of

university and the little jobs that i'm

doing so you can see already that it's

getting filled up quite a bit but what

you can notice is that in this

application here called reclaim this is

the application that actually makes sure

that all these certain tasks that can

move around will happen at the best time

for me to ensure that your calendar is

successful it really comes down to two

things number one is ensuring that you

have events blocked into it and number

two that you time block things that are

kind of not these non-negotiable events

that you have to attend and put them in

where you think it's gonna suit best for

you this means when you're going

throughout your day you're gonna know

what's coming up and you're gonna be

prepared for what's coming next now also

i spent a lot of my time looking at the

weekly view because if i'm not going to

get something done on a certain day i

need to know how that's going to impact

every other day for the rest of this

week so if we dig into that a little bit

more you can see from here i've got all

of these yellow events these are the

non-negotiables these are the classes

that i have part of university that i

should be attending now not all of them

are in person some of them actually are

recorded as well but i just have them

here for kind of the sake of it and you

can see that i've got travel booked in

here as well so for me the commute is

around 90 minutes to get to university

so having that two hours blocked

beforehand a actual event at university

makes it really easy for me to ensure

that i'm not going to book anything

there that is actually impossible for me

to actually commit to now what you can

also notice is the events here that come

in this dotted box are the tasks that i

want to get done you know the pieces of

work that i want to slot into my

schedule that are not necessarily like a

thing that has to happen at that time

but this is where i would like to do it

and so that's how you begin to use a

calendar but one of the most important

things and actually being successful

with it is ensuring that you rely on it

you make it part of your system if you

put some things onto the calendar but

then put them elsewhere then you're

really going to kind of forget about

this and abandon it now using your

calendar in combination with a to-do

list is actually completely okay and i

highly recommend it but it's a slightly

different thing it's more complicated so

i talk about that in my videos about

amazing marvin so as long as you have

your non-negotiable events the things

that you absolutely have to go to within

your calendar you got to know what you

need to work around and then what you'll

quickly realize is how much time you

don't have so you need to make sure that

you're scheduling that appropriately so

that you don't lose out on extra time

so we know it's a good thing to use our

calendar and to engage in this process

of time blocking but there's actually

some limitations that come with it while

it's good to know what you have coming

up in the week and what you can

realistically do within a day what

you'll often find is one either you're

always going overtime on things or two

the uncertainty of the day comes up and

catches you by the back and essentially

you realize that there's all these other

things that you have to do and all these

urgent tasks just like fly at you and

then your whole schedule just breaks

apart so the quick fix if you always

find that you're not following your

schedule and things are taking longer

than expected is just to overestimate

how long things take you should schedule

out your calendar like it's gonna be the

worst day that you could have and that

means that your schedule can become that

single source of truth if all things go

loose now if you end up having more time

you can finish tasks early and move on

to the next task even earlier there's no

problem with that but if you're being

too optimistic with your calendar then

as soon as something goes over time

everything's just gonna break apart and

you're not gonna look at it and you're

going to give up on it so the problem is

that the day really never goes perfectly

and so those really important but not

urgent tasks like for example going to

gym are just going to get pushed back

and push back all of the time so what

you might notice here is that i've got

exercise booked in at five to six pm

after i've traveled home from university

but the problem is is that if i travel

for a little bit longer or i spend more

times with friends at university that

time block is at a huge risk of just

being overwritten so how do i kind of

keep track of everything to ensure that

i'm keeping up these habits to a certain

frequency and making sure that i can

also move things flexibly when things

get pretty hectic so that's what i want

to talk about by getting deep into how i

actually use reclaim

so as you've already seen this is what

reclaim looks like it's got my calendar

it's got my priority habits open tasks

and all of these lower priority habits

now i actually spend most of my time

looking at google calendar instead of

reclaim because google cloud just looks

a little bit more simple and i don't

need all those features from reclaim

because it's often just working in the

background so what does reclaim actually

do essentially what i gather from it is

that it helps you save time by not

having to do all of the scheduling it's

one of those applications that does

smart scheduling based on the parameters

that you put into it so if we look at

something like exercise here you can see

that right now it's got this emoji next

to it that says free which means it's

ready to be moved in case something else

takes up on that time but you can see

that what's on the left is actually a

shield which means that this is locked

no one can book over that time this task

cannot be moved back anymore otherwise

i'm not going to be able to get it done

on the monday because you can see after

here i've actually got a progress test

which is an exam now you can also see

that on sundays i have two hours to

record some tick tocks that can move

freely but if that moves enough down the

sunday then eventually that's gonna lock

up as well for me personally that is an

extremely important thing i have people

booking into my calendar all of the time

so i need things to move flexibly just

to make it easier for other people but

not to the point that it's going to

eradicate this from my week entirely now

if you're just trying to manage your own

tasks you might time block something

into your calendar and then you realize

that that's actually going to go on top

of your exercise time and reclaim will

tell you if that's going to cause a big

problem because it's actually going to

screw up your you know frequency of this

keeping up with this habit so if we take

a look at some of the habits that i've

actually got here you can see that i've

actually got quite a few

so we've got lunch you know morning

catch up afternoon catch up having a

call with my girlfriend making sure i

have enough time for exercise this thing

called the weekly review which i highly

recommend um writing up my newsletter

and also to have enough time to record

some tick tocks you can really see that

my highest priority habit here is lunch

i will make certain that i will always

have lunch every single day and to be

honest when i didn't actually have this

app there'd be often cases where people

would book meetings with me or i would

have to do some certain tasks it's

taking a little bit longer and i just

wouldn't have enough time for lunch now

with all of these other habits reclaim

will do its best to protect that time

but if i have an ultra busy day it will

just get rid of it and that's okay there

are some exceptions to some of these

habits that i don't have to have them

actually done at the same frequency

every week so that's why they're below

priority of where the task may be so you

can also see that i have this morning

catch up and the afternoon catch up also

sometimes this is a very useful time for

me to go through all of the messages

that i've received through the day on

messenger instagram email etc because i

definitely don't want to be checking

them all the time throughout the day so

that helps me batch my tasks so that i

can focus on them and get it all done in

one go another thing that's really

useful is that it can also add buffers

to certain events if you don't already

use buffers it can be a really good

technique to use to deal with the

uncertainty that comes up within a day

so often when i'm scheduling my day i

will have like a good hour you know

maybe in the morning maybe in the

afternoon that's going to be scheduled

literally to say you know just buffer

like nothing's going to happen in it the

reason for that is because there's

always going to be something else that

comes up that will take up that time so

i need to make sure that there's wiggle

room within my day to ensure that i can

work around when these things pop up now

when it comes to things like study or

work i actually use the task feature

inside reclaim so that it can

automatically find the best time for me

to do this this is especially important

when it comes to things like study i

know personally that for a given week i

may only need to do five to ten hours

worth of university to ensure that i'm

ready for the weekly tests that we have

therefore i absolutely need to make sure

that i have that time available with my

calendar ensuring that i'm not

overbooking in terms of meetings and

also doing other tasks and work so let's

look at a way that we can set that up

within reclaim to ensure that i can

actually get this study done within this

week so what i can do is you know

command k i can type create task you can

see as well there's a keyboard shortcut

for just c i'm going to say that i'm

going to do some study for uh the

team-based learning

that's you know on the friday of the

27th i'm going to need at least five

hours

and i'm going to do this during my

personal hours i'm not necessarily going

to do it just during work but i do know

that when i go ahead and study it needs

to be at least an hour i can't do it to

our a 30-minute block it's really just

not going to be that useful um and if

i'm going to do five hours in a row

that's probably not going to happen

maybe i'd only do three hours as a

maximum now i'm gonna make sure that

this starts uh this you know the first

time that this could happen is actually

on the 23rd um and i want to make sure

that i get this done by wednesday so i

have a little bit of a revision time if

i need

by friday now technically i could say by

friday because that's when the exam is

but you know it's nice to get it done a

little bit earlier in the week there's

some extra features here so you know

reclaim is often used for people who are

professionals and like might might share

their calendar with other people and so

you may not want other people to know

what you're specifically doing you just

want them to know that you're busy now i

share that with a lot of people as well

so i can click uh save on that i mean

you can change the emoji but that's not

really useful for us um we'll click save

or you know uh command enter to do that

and then it will schedule it in so you

can see now that it's in my calendar uh

for basically 7 30. i wake up at 6 a.m

anyway so this is actually a decent time

for me um and then we can just basically

look at the options that are available

for it so you know we can edit it mark

it done you can track time if you really

wanted to um but these features here

especially prioritization and snooze or

adding extra time that to how long this

might take for me is really quite useful

often i find myself pressing that snooze

button if i know that something else is

going to be coming up so i can click

snooze i'm going to say that you know

i'm not really really not going to be

able to do this for you know the next

two hours um so it will kind of

split it up now and find ways for this

to fit within my calendar so i just

noticed that my wednesday and thursday

was basically turned off because i'm

going to melbourne so that caused a

little bit of issues you can see here

now that the study time block is shown

in the morning you know at night time

which is fine for the parameters i put

there um and then also on the tuesday

and then i've got the five hours done

now i might find that's not actually

really feasible for me so again i can go

to this and i can actually snooze this

by let's say you know i can't do this

for at least the next two hours and then

what you notice is everything just moves

so you know now the only uh time on

monday is actually going to be at 9 00

p.m we've got the time on tuesday and

then an extra time at 5 00 pm on the

tuesday so it's actually really really

useful including the ability to add time

and when i add all those tasks in i know

that it's going to all fit within my

calendar perfectly so i don't have to

worry about missing out on something

halfway through the week and you know

just fretting over its urgency and then

every weekend i can kind of take a quick

look at the stats see how i'm spending

my time spending my life and see if i

want to make any changes to ensure that

i'm living the life that i want to be

living so this is the end result of what

my calendar may look like uh before i

add in all of the tasks and essentially

i can just sit back and just do all the

work uh there's a lot of it but you know

i don't really have to worry about all

of the sketching and that makes things

way way easier less stressful i hope you

enjoyed this video if you have any

questions about how i use this feel free

to let me know i can make another video

and if you haven't checked out my video

on how i use my to-do list on amazing

marvin make sure to check that out as

well thank you guys for watching and

i'll see you guys later bye