Hướng dẫn sử dụng Outlook mail cho người mới

Summary

This tutorial video offers a beginner's guide to using Outlook Mail, essential for new graduates and computer users unfamiliar with email clients. It covers opening Outlook, composing emails with cc and subject lines, attaching files, and creating personalized email signatures. The video aims to prepare viewers for professional email communication, making it an invaluable resource for those entering the workforce.

Takeaways

• 😀 Outlook Mail is commonly used in workplaces for internal communication, especially for those new to using email or computers.
• 🔍 If Outlook Mail isn't accessible through an icon, you can open it by typing 'Outlook' in the search bar and selecting the application.
• 📧 To send an email, you need to click on 'New Email' and fill in the recipient's email address, subject, and body of the message.
• 📬 The 'CC' field allows you to include others who should be aware of the email's content but are not the primary recipients.
• 📎 When attaching files to an email, you can either drag and drop or use the 'Attach File' button to browse and select the file from your PC.
• 🗑️ Attached files can be managed within the email interface, allowing you to delete, open, save, or copy them as needed.
• 🖋️ Creating a signature for emails can save time and ensure consistency in your communications by automatically including personal information at the end of each email.
• 🎨 You can customize the appearance of your email signature by formatting text styles and colors to make it visually appealing and professional.
• 🔑 Personal details such as your full name, position, company, phone number, and email address should be included in your email signature for easy reference.
• 📝 The process of creating a signature involves naming it, entering the desired information, and formatting it before saving it for use in future emails.
• 👥 This tutorial is particularly useful for students who have just graduated or are about to graduate, as well as those new to using computers in a business context.

Q & A

What is the main purpose of the video?

The main purpose of the video is to teach beginners how to use Outlook Mail, particularly for those who are new to using a computer or have just graduated and are about to enter the workforce where Outlook is commonly used.

Why is it important for new employees to learn Outlook Mail?

It is important for new employees to learn Outlook Mail because many companies use it for internal communication, and being familiar with it can help them adapt to their new work environment more quickly.

How can one access Outlook Mail if it's not on the computer screen?

If Outlook Mail is not on the computer screen, one can access it by typing 'Outlook' in the search bar and selecting it from the results to open and use it.

What is the first step in sending an email in Outlook?

The first step in sending an email in Outlook is to click on the 'New Email' item, which opens an interface where you can compose your message.

What does the 'CC' part in an email stand for and what is its purpose?

The 'CC' part in an email stands for 'Carbon Copy', and its purpose is to allow other people to receive a copy of the email, so they can refer to the content.

What is the significance of the subject line in an email?

The subject line in an email is significant as it serves as the title or summary of the email's content, helping recipients understand the email's purpose before opening it.

How can one attach a file to an email in Outlook?

To attach a file to an email in Outlook, one can click on the 'Attach File' button, browse for the desired file on their PC, select it, and then insert it into the email.

What is a signature in the context of emails and why is it useful?

A signature in the context of emails is a block of text that is automatically added at the end of an email, typically containing the sender's name, title, contact information, and sometimes company details. It is useful for providing recipients with quick access to the sender's contact information and for maintaining a professional appearance.

How can one create and save a signature in Outlook?

To create and save a signature in Outlook, one can go to the 'File' tab, select 'Options', then 'Mail', and find the 'Signatures' button. There, they can create a new signature, edit its content, and save it for use in future emails.

Can the appearance of the signature in an email be customized?

Yes, the appearance of the signature in an email can be customized. Users can change the font style, size, color, and add formatting to make the signature more visually appealing and personalized.

What is the final step in sending an email in Outlook after composing and attaching files?

The final step in sending an email in Outlook after composing and attaching files is to click the 'Send' button, which will dispatch the email to the recipient.

Outlines

00:00

📧 Introduction to Outlook Mail for Beginners

This paragraph introduces the tutorial on using Outlook Mail, aimed at beginners such as recent graduates and new computer users who may not be familiar with email clients. It emphasizes the common use of Outlook in corporate environments for internal communication. The speaker guides viewers on how to open Outlook Mail, either through a desktop icon or by typing 'Outlook' in the search bar. The importance of setting up the email client is highlighted, including connecting and installing if necessary. The paragraph concludes with an overview of basic email functions like sending and receiving emails, with a focus on the 'New Email' feature, where the viewer is instructed to input the recipient's email address and the email's subject.

05:01

📝 Understanding Email Composition and Attachments

The second paragraph delves into the process of composing an email, including adding CC recipients, setting the subject, and writing the body of the email. It provides an example of addressing an email to a director and discusses the importance of attaching files to an email, detailing the steps to attach a file through the 'Attach File' button. The paragraph explains how to navigate the file system to select and insert the desired document. Additionally, it touches on the management of attachments, such as deleting, opening, saving, or copying them. The speaker also introduces the concept of creating and using email signatures to streamline the process of sending personalized and professional emails, including how to create and edit a signature with personal and contact information, and formatting options like font style and color.

Keywords

💡Outlook Mail

Outlook Mail refers to the email client included in the Microsoft Office suite, which is commonly used in professional environments for internal communication. In the video, the main theme revolves around teaching beginners how to use Outlook Mail, emphasizing its importance in the workplace.

💡Beginners

The term 'beginners' is used to describe the target audience of the video, which includes recent graduates and those new to using computers. The script aims to provide a basic understanding of Outlook Mail for this group, ensuring they are not overwhelmed when encountering it in a professional setting.

💡Internal Email

Internal email is a system used within an organization to facilitate communication among its members. The video script mentions that companies often use Outlook for internal email, highlighting its role in corporate communication.

💡Email Interface

The email interface is the graphical user interface of an email client, which allows users to compose, send, and manage emails. The script describes how to navigate the Outlook Mail interface, including opening it and understanding its layout.

💡New Email

In the context of the video, 'new email' refers to the process of creating and sending a fresh email message. The script instructs viewers on how to initiate a new email, input the recipient's address, and write the email content.

💡CC (Carbon Copy)

CC is a feature in email clients that allows users to send a copy of the email to additional recipients, who are not the primary addressee. The script explains the purpose of the CC field and how to use it to include secondary recipients.

💡Subject

The subject line in an email is the title or summary that appears at the top of the message. It provides a brief overview of the email's content. The video script emphasizes the importance of writing a clear subject to inform recipients about the email's purpose.

💡Attachment

An attachment in an email is a file that is included along with the message. The script demonstrates how to attach files to an email in Outlook, which is a common task in sharing documents or reports.

💡Signature

A signature in an email is a block of text that is automatically appended at the end of the message, often containing the sender's contact information and possibly a company logo or motto. The video explains how to create and apply a signature in Outlook Mail for a professional touch.

💡Formatting

Formatting in the context of emails refers to the process of styling text, such as changing font size, style, or color. The script provides an example of how to format the signature with bold, italic, and color to make it stand out.

💡Compose

To 'compose' an email means to write and create the content of the message. The video script guides beginners through the process of composing an email in Outlook, including adding recipients, subject, body text, and attachments.

Highlights

Introduction to using Outlook Mail for beginners.

Importance of Outlook Mail for students and new computer users in professional settings.

Demonstration of how to open and access the Outlook Mail interface.

Explanation of creating an icon for Outlook Mail on the computer screen.

Guidance on typing 'Outlook' to open the application if the icon is not present.

Instructions on connecting and installing Outlook if it's not already set up.

How to compose a new email in Outlook Mail.

Details on entering the recipient's email address and using the CC feature.

How to write the subject and content of an email.

Process of attaching files to an email in Outlook.

Options for managing attachments such as deleting, opening, or saving.

Creating a personalized email signature for professional emails.

Steps to save and edit an email signature in Outlook.

Customizing the appearance of the email signature with formatting options.

How to apply the formatted signature to new emails for consistency.

The significance of the video for those new to computers or business environments.

Encouragement for viewers to share the video with friends and subscribe to the channel.

Transcripts

[music]

Hello everyone, today I

will show you how to use

Outlook mail for beginners,

most of the students who have just graduated from school

have not had a collision with the Outlook

Mail. somewhere and the same goes for those of you who have just learned

to use a computer,

you will not know how to use Outlook

Mail, but when you

go to work at a certain company,

they will usually use internal email. It uses

internal email and usually people will use

Outlook. Then I will make

this video to show you how to

use Outlook mail to show you

how to use it when you go to work.

You guys won't be surprised,

this is the email interface to open

it, I will close it and I will

reopen it for you to see, usually if that's the

case it's in

your company. We will create for you an

icon in the link to open Outlook Mail

on the computer screen is best,

but if it is not there,

we will do how you will type so that the

mouse stays on. Below you will type

Outlook right If you have

this Outlook then you will see it and

you choose to open it

to use it, we have to

connect and install you guys Connect and

install then this is the least they will do

you won't have to do it

then when we open it like

this it's the first way right

if that's the case the way

you see in on the computer screen it has

a knife with the icon of the

Outlook mail, then you double click

on it, it will also open for

us, our job before

using it is that we must Do you know if it's right to open it

? Then when we open it like

this we use the shirt as usual

we will send this mail and

we receive the mail right If we

send an email, please pay attention go to

this item new email You click here

and there it will open an interface like

this in this section you will type

in the email address of the person

you want to send to for example you please send Mr.

this scene Mr. this scene This Excel

@ gmail.com that's my mail,

then this cc part If you want to

cc for other people, that means you want

others to refer to the content.

The content that your email sent to this person

named Mr. Canh can watch this. Then

this subject is the

title of your Email, for example, if

you send a report, I will send it as a

report. For example, the report on the business results of

2023, for example, then This is the email

that has the content of the

business results report of 2023. For example,

I send it to the director. is that

right, then you will write here

for example some Dear Mr. example Mr.

scene is right That example is a

director or a certain Mr. That's it, do you

understand? Then you write the

content here, right? I'll send you the

report and report on the business results

in

2023. Then

enter it down there, for example, I'm someone.

If that's the case that your email

needs

to have an attachment, usually

we write an email and we will have the

file. If you attach it, you can take

this attachment, you can choose it here, right? You

see the word

Attack file, yes,

you can click it. the way to let it

allow me alone let me connect the

mail let's connect the file Then I

open it now I click on Attack file

It looks like this right,

you can do drag and drop here also

or you can click Click on

this attached icon and you

get it right then you will

choose Brown this

PC You click here and there it will

open an interface and it will allow

we take a certain file, for example,

I take a certain file above,

for example, I take this file,

friends, this file I select it after I

select Insert, then the attached file

will do it in this position guys, if

you see this arrow,

then you can delete it delete it

right or you can open it or

you can save it or you can copy it

later then you see it has

options, this is it allows you to do those

things that's how

you attach the file, remember,

click here, click here

then You choose Brown this This

PC. It shows this window so

you can find the file you want to send

to others. Then

you click the button to see it. You press the

sen button to click the button. If I send it, I will

send it to myself,

then I will receive an

email That's the way

we send it you see

You see the email I sent If

you click

here, you will see the

email content on the right, but

when it has a very good point

like this, we can create a

signature. some form and so that every time we

send and compose a new email that has

the signature section of our personal information

available at the bottom,

we don't need to write anymore it's

very fast So in order to do that,

we do the following, you will choose to

select this email save section, it will

display an interface like this, it's

not like it's in the state to

compose a new email later there you will

look to this side here you will see the

word birthday waiting somewhere signature guys

please click here You click

on it and a dialog box it appears

like this to create it a

signature means at the end of that email

you select this save item and then

I name it for example Mr scene

I name it signature signature Mr scene For

example like that, I choose Ok that's it,

in this area below it allows

us to type the signature here,

I enter a few things here.

After that, I will write my last name and first name for example,

I just write it as an example. like Tran Van

Canh Go for example like that. Do you know

this? Tran Van Canh is a

department or I go to a position for example

CEO CEO

off a

certain ABC company for example a

responsible company. limited liability ABC for

example I'll write my position

there guys That's the example then the

phone number this phone number then

you write your phone number

here right

Enter This is an example of this email That email

we wrote is Mr. Excel's email

@ gmail.com Then the above part

we can add a few

asterisks to make it look nice

guys. Do you understand to separate that

part of the content we write

this information for yourself for informational purposes only.

Of course, you

also write the same as this,

your information is this position, then No. Is the

phone and email address correct Then

we select Ok then now I

close it and I open it up for you to see,

you choose to save the email you

see, it will automatically have the part

that is This signature gives us all the

time, I forgot to format the colors

like you can format the

colors, you

guys can format the colors

Okay I'll choose This signature just

clicked here, after a while I will

choose This signature so I can go in and edit it

and here you guys choose Please wait,

you can choose it then you will see the

part above you see no

this font Bold italic for example

my full name Bold this here color

Let's say I give it red for that example

guys I'll give you an example

like that so we can Maybe

change the color of our signature parts,

you can do that.

Then you

choose Ok Okay, now that I'm closed,

I'll open it again, please save this email.

See, now when

we open a new email, it will

have our signature with the

color that we have formatted there

and you can send the mail as usual. It's

very simple, for those of you

who have never used a computer, you have

never worked in a business,

you guys this video is very

important for you to share with

your friends especially. Those of you who have

just graduated or are about to

graduate, you need to know how to

use Outlook guys I already know

all of Excel Thank you for watching the video

and please subscribe to the Channel to watch the

videos next Hello and see you again