(4 soft skills) Soft Skills (Presentation and Creating Power Point Slides) Part 2
Summary
TLDRThis video script offers a comprehensive guide on enhancing presentation skills using PowerPoint. It emphasizes the importance of understanding the audience, content, and logistics. The presenter shares tips on slide creation, including the seven to seven rule for clarity and engaging visuals without unnecessary animations. The script also covers preparation before and after the presentation, the significance of knowing the subject matter, and the value of rehearsing. It advises on copyright, citations, and effective use of speaker notes. The session concludes with a call to action for viewers to apply these soft skills for success in presentations.
Takeaways
- 😀 Always adopt a systems perspective for presentations, considering the audience, content, and logistics.
- 📈 Study your subject matter thoroughly to be well-prepared and answer questions confidently.
- 📑 Follow the 'seven to seven rule' for slides: aim for seven lines and seven words per slide to maintain audience engagement.
- ⏱️ Allocate time wisely: 25% of your presentation time should be dedicated to questions and interaction.
- 🎨 Avoid using mysterious shapes and figures; ensure visuals are relevant and support your narrative.
- 📝 Keep slides simple and avoid unnecessary animations to prevent distracting the audience.
- 📑 Use a clean background, preferably white, to keep the focus on your message and not on the slide design.
- 🔍 Proofread slides meticulously to avoid typos and ensure consistency in font and bullet points.
- 📚 Include an agenda and provide a searchable, meaningful file name for easy reference and archiving.
- 🤝 Engage with your audience by being confident, positive, and following up after the presentation.
Q & A
What is the main focus of the video series on the 'fun online teaching and learning channel'?
-The main focus of the video series is to discuss soft skills, how to acquire them, learn them, and improve them.
Why is it important to watch the introduction to soft skills sessions video before session two?
-It is important to watch the introduction to soft skills sessions video before session two because session two builds upon the concepts introduced in part one, and it provides essential foundational knowledge for understanding the subsequent content.
What is the recommended approach for creating effective PowerPoint slides according to the video?
-The recommended approach includes using a systems perspective, knowing your audience, considering the logistics and mechanics of the presentation, and focusing on delivering content effectively with animations and key messages.
Why is it crucial to study your audience, content, and the logistics of the presentation?
-Studying your audience, content, and logistics is crucial because it ensures that your presentation is tailored to your audience's motivations, the content is engaging and relevant, and the logistics contribute to the success of the presentation without causing disruptions.
What does the 'seven to seven rule' refer to in the context of creating PowerPoint slides?
-The 'seven to seven rule' refers to having seven lines and seven words on one slide to maintain the attention of the listeners and to keep the presentation concise and focused.
How much time should be allocated for questions during a presentation according to the video's recommendation?
-According to the video's recommendation, if you have 100 minutes for a presentation, 25 of those minutes should be allocated for questions.
Why is it necessary to avoid mysterious shapes and figures in PowerPoint slides?
-Mysterious shapes and figures should be avoided because they can be distracting to the audience and may not contribute to the message being conveyed during the presentation.
What is the significance of using a consistent background in PowerPoint slides?
-Using a consistent background is significant because it helps maintain a clean and professional look, prevents distractions, and ensures that the content is easily readable and understandable.
Why is it important to rehearse a presentation multiple times before delivering it?
-Rehearsing a presentation multiple times is important to ensure smooth delivery, to practice using the technology and software involved, and to receive feedback that can help improve the presentation.
What is the recommended action when you are asked to summarize a long presentation quickly?
-The recommended action is to always have a highlight slide or two prepared that can quickly summarize the key points and findings of the presentation, allowing for a concise and impactful delivery even with limited time.
Why should you avoid using flashy animations in your PowerPoint presentation?
-Flashy animations should be avoided because they can be distracting and may take away from the message of the presentation if not synchronized well with the speaker's narrative.
What is the importance of explaining acronyms when they are first used in a presentation?
-Explaining acronyms when first used is important to ensure that all audience members understand the terms being used, preventing confusion and promoting clear communication.
What does the presenter suggest doing with your presentation file after you have finished using it?
-The presenter suggests archiving the presentation file in a searchable and meaningful way, both on your computer and in an online storage solution like Google Drive or OneDrive, for future use and reference.
What is the 'RR' mentioned in the video and how does it apply to presentations?
-The 'RR' mentioned in the video stands for 'Reduce, Reuse, Recycle'. It applies to presentations by encouraging the presenter to look for existing materials or slides from past presentations that can be reused or recycled with minor adjustments, rather than starting from scratch each time.
Why is it recommended to use the speaker notes section in PowerPoint?
-The speaker notes section is recommended for use because it allows the presenter to write detailed notes that are not visible to the audience. This can be helpful during rehearsals and can serve as a guide during the actual presentation, ensuring a smoother delivery.
What is the purpose of having extra slides prepared for a presentation?
-The purpose of having extra slides is to be prepared for potential questions from the audience. These slides may contain additional data, information, or examples that can be used to address inquiries or provide further clarification on the topic.
What does the video suggest regarding the use of active voice in slide content?
-The video suggests using active voice in slide content because it is more engaging and easier to understand than passive voice. Active voice can help convey the message more effectively and with greater impact.
What is the main takeaway from the session on improving presentation skills using PowerPoint?
-The main takeaway is to approach presentations from a systems perspective, considering the audience, content, and logistics. Additionally, it is important to rehearse, proofread, and be prepared with extra slides. The presenter should also be confident, engaging, and follow up after the presentation.
Outlines
📚 Introduction to Soft Skills and PowerPoint
The speaker introduces the video series focused on soft skills, emphasizing the importance of understanding and improving these skills. They encourage viewers to watch the introductory sessions on soft skills before proceeding to session two, which is about creating effective PowerPoint slides. The speaker also mentions the use of a systems perspective for presentations, considering the audience, content, and logistics. They stress the importance of knowing the subject matter and being prepared to answer questions, as well as the 'seven to seven rule' for slide design to maintain audience engagement.
🎨 Effective PowerPoint Techniques
This paragraph delves into the specifics of creating effective PowerPoint presentations. The speaker advises on the optimal amount of time to allocate for questions, the importance of having a title slide, and the avoidance of mysterious shapes and figures that could distract the audience. They also discuss the use of animations and the selection of relevant images to support the narrative. The speaker recommends using a simple background, such as white, and keeping text concise to maintain flexibility during the presentation. They also provide examples of poor slide design and explain the importance of avoiding flashy animations and unrelated images.
📝 Citation and Conclusion in Presentations
The speaker stresses the importance of giving credit to original sources by citing them properly, using citation techniques like APA, Chicago, or MLA. They highlight the ethical responsibility to avoid plagiarism and the importance of including a conclusion or summary in presentations to leave a lasting impression on the audience. The speaker also suggests considering tasks before and after the presentation, such as preparing props or handling post-presentation inquiries. They emphasize the need to be adaptable and ready to summarize the presentation if time is limited.
🖥️ PowerPoint Technicalities and Proofreading
This section covers the technical aspects of PowerPoint presentations, including the importance of proofreading for typos and using bullets consistently. The speaker advises on the importance of rehearsing with the technology used for the presentation, such as checking the compatibility of the PowerPoint version with the venue's software and equipment. They also discuss the etiquette of not exceeding the allocated time for presentations and the need to explain acronyms when they are first used.
👀 Audience Engagement and Presentation Dynamics
The speaker focuses on engaging the audience by starting strong, using active words, and maintaining a positive and confident demeanor. They suggest including an agenda to inform the audience of what to expect and recommend archiving presentations for future use. The speaker also emphasizes the importance of rehearsing the presentation to ensure smooth delivery and adapting to any technical issues that may arise during the actual presentation.
🔄 Reuse and Recycle Presentation Materials
The speaker introduces the concept of 'reduce, reuse, recycle' in the context of presentations, encouraging the reuse of existing materials to save time and resources. They advise checking for previously created content that can be repurposed for new presentations. The speaker also recommends using the speaker notes section in PowerPoint for rehearsing and having extra slides prepared for potential questions from the audience.
🌟 Final Thoughts on Soft Skills and Presentations
In the concluding paragraph, the speaker summarizes the key points of the session, emphasizing the importance of a systems perspective, audience understanding, content preparation, and technical readiness. They encourage viewers to subscribe to the channel for updates on future sessions, which will focus on the presentation side of things rather than slide creation. The speaker ends by reiterating the importance of applying soft skills in practice to see their transformative power.
Mindmap
Keywords
💡Soft Skills
💡PowerPoint
💡Systems Perspective
💡Seven to Seven Rule
💡Animations
💡Content Delivery
💡Logistics
💡Title Slide
💡Rehearse
💡Conclusion
💡Active Voice
Highlights
Introduction to a series on soft skills acquisition and improvement.
Emphasis on the importance of knowing your audience for effective presentations.
Recommendation to adopt a systems perspective for presentations, considering time sequence and holistic views.
The significance of logistics and mechanics in the success of a presentation.
Highlighting the importance of recognizing and preparing for different phases of a presentation.
Advice on studying the subject matter thoroughly to handle questions confidently.
The 'seven to seven rule' for effective slide design to maintain audience engagement.
Suggestion to allocate time for questions, with a recommendation of 25% of the presentation time.
Importance of having a title slide to set the context and confirm the audience is in the correct session.
Caution against using mysterious shapes and figures that distract from the presentation's message.
Guidance on using animations in PowerPoint to complement the narrative without causing distraction.
Recommendation to avoid unrelated pictures and to choose a background that aids comprehension.
The value of keeping text flexible and short to prevent being a slave to the slides during the presentation.
The presenter's personal experiences and lessons learned from unexpected situations in presentations.
The necessity of rehearsing with the same software and technology that will be used in the actual presentation.
Importance of proofreading slides to avoid typos and ensuring consistency in font and bullet points.
The practice of explaining acronyms when first used and the significance of giving credit for sourced material.
Advice on structuring presentations with a clear introduction, conclusion, and takeaways.
Recommendation to prepare for potential follow-up tasks after the presentation, such as providing contact information or prototypes.
Guidance on being ready to summarize presentations concisely when time is limited.
The importance of printing materials in advance and being prepared for different scenarios.
Encouragement to share and market presentations to gain recognition and opportunities.
The concept of 'reduce, reuse, recycle' in presentation preparation to avoid starting from scratch.
Use of speaker notes in PowerPoint for rehearsal and the benefits of having extra slides prepared for questions.
Final advice on the importance of applying soft skills through practice for real improvement.
Transcripts
fun online teaching and learning channel
i'm glad to see you back here so what
we're doing in the series is we're
talking about soft skills and how to
acquire them how do we learn them and
how do we improve them
please if you didn't watch my
introduction to soft skills sessions
video please do that it's two parts and
now in session two we are learning about
how to create the slides using
powerpoint
please watch part one this will be the
part two
but i wanna make a little summary of
what we did oh by the way these are some
of my references that i've read for you
and i'm summarizing this on my sessions
this is a session that there will be
many sessions
that i also describe uh introduction
videos
so
this will be like 10 or 15 sessions that
i had will be posted every week
so what did we do
we had a discussion about how to you
prepare yourself we listen to you and
then how
i mentioned how do i prepare myself and
i recommended a systems perspective both
a time sequence and
also a
holistic perspective to the
presentations and today basically we're
gonna go detail on how to use powerpoint
and how to convey our message better to
our audience
we'll do a hands-on activity
just a quick recap
my recommendation to you is using
systems perspective which means when
you're tasked with a presentation you
gotta know your audience and please for
the details look at the previous video
which is part one
soft skills uh presentation also you
also need to
you know think about your content how to
deliver your content okay knowing your
audience will affect your content a lot
and also uh thinking about where is this
presentation gonna happen okay the
logistics the mechanics
the sub uh the place okay
so these are all important uh if you
will lags
or a successful presentation the success
lies in between
okay
think about that so you you studied your
audience you know exactly what's their
motivation why they are there
to listen to you and you created a great
slide presentation with animations with
the key message repeating and everything
you dressed for success
but somehow you couldn't find the
building you couldn't find the address
you were so much late that your
presentation time passed right so you
couldn't present it that's a disaster
right
so all the work you did previously
went to garbage
so
every presentation
you gotta study those three at least
my other uh recommendation to you is
recognize and prepare for phases which
means
your presentation doesn't really start
when you really start presenting it
right from powerpoint slide one and it
doesn't end
when you finished you know
the story in your last slide right
there's a lot to do previously and
there's a lot to do right after your
presentation and there are things you
need to do
a few weeks or a few months after the
presentation okay that's why the
audience
the mechanics and the content is very
very important
so
this is it's time now to talk about
pretty good ideas okay so
first of all you have to know your
subject okay
what i want you to know is uh study your
subject a lot
if you don't know your subject you will
not be able to answer the questions
okay so or sometimes i see this so if
there's 20 slides
10 slides is done by one person and
other 10 slides by
done by the other team member
and then somehow you know one of them
doesn't arrive or
feels bad and
not present then
you need to you know completely present
all the to any slides so there
you really need to study and rehearse
the other section of the material okay
so know your subject really well
seven to seven rule is uh you know these
scientists say
uh you gotta have seven lines and seven
words in one slide okay that's also what
i'm trying to do in my slides this is to
you know
not to lose the attention of the
listeners okay
usually the rule of thumb is two slides
per minute so you can go by this two-way
if you have a time limit let's say you
have to present 30 minutes okay you got
to have it most
the most 60 slides or sometimes you have
if you have 10 slides
and really the time depends on you
then you're gonna see
you know i got 10 slides so five minutes
would be okay for me
but my recommendations to you is always
if you have uh 100 minutes to present
25 of this
should go to the
questions okay
so if you let's say you have 60 points
uh 60 minutes okay so in out of 60
minutes you're gonna make a presentation
you're gonna prepare your presentation
for 45 minutes and 15 minutes for the
questions okay
so rule of thumb two slides per minute
always have a title slide like i have in
these lectures okay in this session so
always our title slides this this brings
everybody you know draws everybody's
attention
sometimes you will have people in the
wrong room okay so when they see your
title they will
uh understand they are in the wrong room
right so title is always good
abstain from mysterious shapes and
figures which means sometimes you know
if you're talking about rivers have a
river right if you're talking about
basketball have a basketball right in
there so but mysterious shapes and
figures please abstain from them because
they are
much more distracting the audience
and also animation
uh like in this slide right i'm using
animation but um it's it's it's as a
nice flow with my narrative with my talk
so
i'm hoping it's not really disturbing
you
but uh if you watch my previous video i
started with the animation going
everywhere that is really distracting
and really conveying no no message right
so unnecessary animation is really bad
especially if you're not if your talk is
not synchronized okay
you don't need to show off your
powerpoint skills okay
so avoid unrelated picture and photo as
well
like if you're talking about basketball
you know don't have a cat right you
don't have a dog picture or a cat
picture right
you have to have maybe a famous
basketball player or
you know national
uh maybe nba
logo or maybe uh
a ball like basketball right something
like that
choose a background that makes sense my
favorite is white as you can see in my
slide that with white you can do
anything right sometimes i see really
like pessimistic black
you know very dark blue
or
pink background that really distract my
attention
and it's it's really difficult to design
such slides okay always choose a
background
preferably choose one of the backgrounds
that is already set in
in the in the sli and the powerpoint
okay
keep texture flexibility heavy flexible
if you keep your text short you will
have a flexibility to for your talk
points right
uh if you have the full text right there
you're kind of slave to it and you want
to read all of them right and your and
you will see from audience hey please
don't pass i'm not done reading well
hopefully you're not expecting them to
read it so don't put a lot of text right
what we want is
from audience is to listen to us right
then you will be free of burden of
reading
and trying to read all of them off your
slides or your paper okay this will also
help to your time management okay
you will be a master of your slide not a
slave and this is
uh the same for the listeners as well
they don't have to read you they can
focus on you
focus on your mimics focus on your hands
and you know focus on the props instead
of trying to read the slides
so here's an example right and i mean
can you please comment down below how
many wrong things you see well there's
nothing right
special right i mean you don't like
animating everything why there's this
much color
why this is red why it's you know why
this is bald white there's no underline
where there's underlying everywhere
what is manok right i never saw this one
so if you use any
any acronym
please use it
openly
like the long form for the first time
this text is not talking about kits so i
do have this cat right and look at the
background look at this background in
the slide and look at that background
right
it's really difficult so look at the
bullets
so bullets is inconsistent font font is
inconsistent
uh the
the big the you know some of them are
small some of them are big the text
ah yeah
so that's
that's a bad example right please
refrain doing this how about this one
logistic regression model of a system
well i don't see anything here right the
background is good
but i can't really read those and i
don't know what are those
so
probably someone you know
half an hour into the
presentation sitting in the back you
know will not understand anything okay
so after these examples let's continue
with the powerpoint skills too so if you
have a copyright uh always
write them down okay
if you're using someone else's please
give credits
cite them okay usually
there's a few citation techniques apa
chicago mla so learn one of them or
whichever your company is using
uh learn that one and then use it okay
stealing someone's ideas is stealing
someone's money okay so don't steal
others idea always give us give a
citation
references
uh always have a references like i
started this slide you know this
presentation is showing my references
right usually we show it at the end
so have your references ready and always
cite your resources
always have a conclusion right you
always have an introduction and always
have a conclusion summary or takeaway so
what
i want you to understand to remember as
takeaways as
if the audience forgets everything about
your presentation okay
what do you want them to remember what
do you want them to you know
tell other people about your
presentation what do you want them to
apply which technique okay
what do you want them to remember what
is your success criteria for example
my success criteria in these soft skill
sessions is
if my audience you know if my
subscribers if my listeners viewers if
they do one or two technique and apply
them
that'll be my success criteria okay i
will feel successful
do you have anything before doing before
the presentation
for example think about it what can be
one of the tasks before the presentation
like i said presentation doesn't start
the moment you start talking right
what is some protest you may
be bringing some props some textbooks
does the library have that one do you
want to purchase something
do you want to bring your product for
them like free promotion right
or do you have to print out any
activities or do you want to print out
the slides right these are all important
things to think about before you
talk even talking in the real
presentation
what are the things pause task right
if you are selling a product do you want
to give them your contact information or
do you uh do can you do you want to tell
them like hey if you are interested in
this product please stay in the room
and i can talk to you in detail right
if you are interested buying right so
there are things that pos tech maybe
uh you will tell them hey once we have a
prototype if you are interested i'm
gonna you know email or call you with
the prototype information or flyer or
specifications
so
you may tell them hey please stay
afterwards so i can
give you a call right you know i can get
your email or
phone number
be ready to summarize in one or two
slides okay so what i mean okay that's
something out of my life experience so
sometimes i have 10 slides right and
this is a project i have been working
let's say in 10 months right ceo tells
us
hey you know we are in the agenda for
the meeting and then all of a sudden he
or she tells us
you know what i want to listen to your
project you have been working hard
i know you worked for the presentation
you studied a lot but i only have two
minutes can you summarize it with one on
one or two slides okay we cannot just
say hey we can't summarize this this
topic is important
you know i have been working for for
this 10 months and i have 10 slides
now what we should do is we should
always have a highlight slide one or two
and then if if there is less time then
we need to you know open up like okay i
will only tell you uh show your six
slide and seventh slide right or your
conclusion or your takeaway or your data
analysis result
conclusion whatever right we got to be
ready for these kind of
situations and we need to be flexible
and adaptable
okay
excellent remember if you you may need
to print out some things so before the
task
just know if the building has a printer
if it's for money
because you want to if if it's some some
other city or some other building or
another company or a conference room you
may not find a printer so
or it may be
expensive to print
many many pages so make sure you have
printed them before you leave your home
company and then you bring your printers
with you
printouts with you
avoid flashy animations like i started
this presentation especially session one
okay
this slide has animations too
right but it is so synchronized with my
talk point so you don't even see it
consistent font colors and bullet we
already saw an example
so for example this is a slide right
i think we can have those slides maybe
just as an example in your slide right
just to show you how complex
your
situation is how dynamic is the
situation is
but you don't really want them to see or
read or anything like that right for
example for this slide if you have this
i think the key message is what we're
doing is really complex and it's not
easy right that's the message otherwise
you really don't want your customer or
the participant right audience listeners
to understand what is this rectangular
or what's going on here right what is
this
yellow background and you don't want
them to really understand those kind of
stuff right this is
maybe the message here is it's very
difficult right yeah that one is okay
and sometimes we use these slides to
print out a big canvas and put on the
wall
which is also acceptable
how about this one
yeah executive summary but it doesn't
look like a summary right
well at least this picture is you know
related to wireless market
but if i'm in the sitting in the
background or the classroom the
conference room ah i wouldn't read this
and i would just text to my friend right
i mean that's not something that i can
read i can't even see it because it's so
small so there is a key message right
and presenter will also be slave for
this message okay
so let's continue with the powerpoint
skills typos no typo allowed no okay i
have a typo here right that's deliberate
so
okay maybe one or no more okay just one
typo in the whole presentation not not
every slide one typo in whole the entire
presentation is okay
but no more and that requires a lot of
effort you know make sure you proofread
your slides make sure you present them
to someone
so just be sure you don't have any typo
because there's only a few words right
seven lines and seven words so you gotta
look at it again look at it again and
look at it again
use bullets properly and consistently
effective conversion control slides and
software
how many times you had a powerpoint and
it didn't open right we have still
especially if it's a archived powerpoint
like it has been used being used in your
company like
you know five years six years then
uh slides the software updates but your
powerpoint doesn't update so maybe in
the new conference room new meeting room
new company you don't have
that you know the maybe they updated the
software but your powerpoint is from old
software so
it doesn't really match right and then
you can't open it's embarrassing okay
that's why i say rehearse rehearse
rehearse and if you watch my previous
recording about this
you will see that uh when you are
thinking about your content and physics
you gotta think about your software as
well
in slides okay
well you can do whatever convenient for
you to control your versions and slides
i usually do if i when i create it i put
a like version one and then as i do more
and edit and add more
uh delete some slides then i do version
two version three version four
and i never delete the version one okay
because you may always want to go back
to the previous versions maybe you want
to use some of the slides right there
okay
don't delete them just
after you submit you know present your
version 66
maybe you keep that one and then delete
others okay
never ever use more time than allocated
for example in your interviews okay
there will be they will tell you like
okay you're gonna make a you know
presentation to us especially if you are
going on
on site interview they will give you 60
minutes never ever use 61 minute okay
think about it this way if you use that
one minute
if there's you know 50 people in your
listening to you
actually you're using one minute time 50
so 50 minutes of others okay that's kind
of rude it's always good to stop
before the allocated time
which is again i want to repeat if it's
60 minutes i will do 45 minutes
presentation and not for 15 minutes for
the questions okay
explain acronyms when first used also
for example if you're saying united
states right us
use the united states well united states
as we know it right but how about nato
do you know what is nato in the long
long form right always it's good to
explain
uh the first time
rehearse everything rehearse everything
including the technology where is the
screen how is how does it open
does the mic has a battery how do i
recharge it
uh what do i bring now where's the lcd
how do i turn it on can we connect the
zoom is there a zoom capability if the
audience wants to ask a question where
is the mic who's going to bring the mic
right this these all go to content and
physics of your presentation that i
explained right three perspective
audience study your audience
study your content how you're gonna you
know what's your message what's your
content and third one is
physics and that this includes
technology as well okay
rehearse everything i will i would
present my presentation to someone who
doesn't know the topic like anyone like
your friend right just make them listen
to you and they will they will look at
your presentation
from scratch and they will give you uh
sincere feedback okay
don't expect them to give you like
expert
uh like about the content and expert
feedback but they will give you like if
you're
you know repeating your key messages how
is your intonation your voice control
you know you're swaying a lot you're
walking a lot and all these things maybe
typos even right
so don't write long sentences to read we
talked about this okay
now please
comment below and what do you see wrong
in the slide
well the only thing i see right here is
uh you know this background is cool
but not this one the only thing i see
good is how rivers are formed
this looks good but even this one should
be a question sentence right
how
are
how are the reverse formed and question
mark right even that is wrong but you
know font wise background ones this
looks good pictures kind of is relevant
but why is it in the background i can't
really read anything although they are
white right
so that is a bad example
and this one
it says community enlightenment
but i don't really like understand
anything here
right there's arrows going up going down
circular arrows governments this line
arrows
uh so it's really confusing
okay let's continue with powerpoint
skills four
start strong in the beginning you know
smile and start strong
start with something that that that they
will be motivated okay
a story
maybe a joke joke is kind of uh
you know difficult to do i usually avoid
doing that because humor is
even you are in the same culture it's
different from person to person so it'll
be different but start strong somehow
smile say good morning right
include agenda items people want to know
what to expect in la in next 30 minutes
next 60 minutes right
so always include an agenda item
for your file name give a searchable and
meaningful file name as i said your
presentation task is not over when you
stop talking okay
you have to archive this you have to put
in a folder in your computer maybe a
google drive one drive somewhere
so that next year maybe you will do the
same thing so you may pull it up and
then tweak it a little bit make it yours
and then
you know your
instead of starting stretch from scratch
you can you know way ahead start your
presentation
by the way share with others and market
your presentation right if edison when
he found invented the bulb if he just
kept it for himself
then we would be still in dark until
someone else would you know invent the
ball but uh share with others be proud
of your work and this requires a lot of
effort as well so if you're proud of
your work
share with others and
someone will tell you know will connect
you and you know ask you to make that
presentation or maybe a manager will
call you and you know ask for a
presentation maybe somebody will
contact you and say oh this is great
idea you know can you do this for my
company and stuff so when you created
something when you put put some effort
in something make sure you market it you
present it
i don't know if you do this with uh
email you know
campaign or
you know with a share on twitter
linkedin social media
so just be proud of your work
and archive it okay
i archive it in your computer in your
company computer and also somewhere
online like google drive onedrive
whatever your company is using
rr is
what is that write down comment below
yeah rr is uh
reduce reuse recycle okay when you have
a task always ask around and look at the
folders of your company your personal
folders and see if you did this before
right
like my recommendation you searchable
and meaningful find them so for example
it's a product demonstration in
you know in a university let's say uh or
in a conference so type this and see if
your company has any anything
related to that right reduce reuse
recycle
so
reuse it reuse it and if it's
and recycle it if you can do it right
it's better than
starting off from scratch and this gives
us a documentation in the company which
is great
use the speaker notes section
uh
if you want to use you know if you want
to write text please don't write it on
the slides use the speaker notes section
uh
you know the audience don't see it but
you can
when you're rehearsing the slides you
can easily use it so that's a great tool
that i always use
extra slides that's my recommendation to
you
i usually have
i would like to have 10 percent of my
slides being in extra slides for example
if i'm presenting 10 slice i would like
to have one or two extra slides just in
case for the questions okay
uh it's
when you're doing a presentation because
you are the expert just think about what
questions can arise and then
now you can uh
be prepared for the like maybe important
questions maybe you have a data that
you might use in case somebody asks
right so these kind of things
check this example well i like how it's
related
the picture and text like it's motor car
and there's a car but other than that
almost everything is wrong in this life
right
and this one uh social business power
map it doesn't look like a map to me i'm
kind of lost in this okay
so use
gravity is important in your slides
remove redundancy for example
this one is too long and redundant but
when you rewrite it that's better
i don't see a road map here again again
this this slides like the governance
slide if i have a few minutes ago
it's good to print a pick and put it on
the wall right
yeah that one is good or in this let's
say you can just emphasize something
and then you continue with other slides
right just to give the biggest biggest
perspective
other than that
that kind of slides doesn't interest
anybody okay
use active words
active voice and strong words instead of
the feed through was composed
rather than that rewrite the sentence
and say the feed through contained right
active voice is always better
instead of a
passive voice
that's a great youtube video please go
to the don
mcmillan in life after that but by poor
pen i don't want to play that here
because i don't know if this is gonna be
a copyright issue
but uh you can definitely i'm gonna put
the link below so you can watch it it's
so fun it's short it's it's so fun okay
then there's something
what is the takeaway here in this
session well always think is think your
presentations from a systems perspective
your job doesn't start when you start
talking and when you finish talking
there's a pre past and after okay
always think of your audience content
and physics get it proofread by someone
get you know always rehearse it rehearse
it to someone expert and not expert so
they can give you sincere feedback know
how to use software you know
if if you need a zoom do you know how to
use zoom or ms office or any tool like
that so make sure you study the software
to be positive and engaging you are
there for them right for example i'm
here for you
be confident you know the best the topic
in the room so it's okay you're the
expert be confident and always follow up
always follow up
it's not as easy it seems and there's a
lot of work to go
okay there's a lot of work
to be put in this uh presentations
but you will be successful if you really
do one or two to start doing one or two
one of the one or two
or maybe three or what i recommended
because uh only reading only listening
doesn't help in soft skills you gotta
really apply
slowly okay when you apply you'll feel
more confident and you'll see the power
of soft skills
just before i let you go please
subscribe to my channel and notify uh
you know turn on the notifications so
you will be notified from my next uh
slides all right next time we're gonna
talk about uh how to present the slides
that we created i will focus on the
presentation side of stuff not in the
slides but what you need to do when
presenting
thank you so much for listening to me
today
bye
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