Wanna present better? (6 Soft Skills) always be successful in presentations ( soft skills)

Summary

This video script from a soft skills series focuses on technical communication and effective presentation skills. It emphasizes the importance of dressing professionally, engaging the audience with a strong start and clear structure, and managing questions strategically. The speaker advises on maintaining audience attention, using visual aids like PowerPoint appropriately, and avoiding common mistakes. Tips on body language, voice control, and following up with attendees are also provided. The script serves as a comprehensive guide for anyone looking to enhance their presentation abilities and make a lasting impact with their audience.

Takeaways

• 👔 Dress for success: Choose attire that fits the occasion to project a professional image.
• 😊 Start with a smile: Begin your presentation positively to set a good tone and engage the audience.
• 🎯 Draw attention: Start strong to capture the audience's interest, as they tend to remember the beginning and end most clearly.
• 🗣️ Announce question time: Inform your audience when questions will be taken to manage expectations and participation.
• 📈 Keep it structured: Follow a clear structure in your presentation, including title, introduction, body, conclusion, and references.
• 🤝 Engage the audience: Use activities, questions, or personal experiences to maintain audience engagement throughout the presentation.
• 🚫 Avoid excessive movement: Limit side-to-side and back-and-forth movement to prevent distracting the audience.
• 🙌 Be mindful of hand gestures: Avoid putting hands in pockets and use a pointer or pen to manage hand movements effectively.
• 👍 Use props wisely: Incorporate props to support your presentation, but ensure they are handled safely and distributed effectively.
• 📸 Document your presentation: Take photos or videos to record the event for future reference or to showcase your skills.
• 📝 Follow up professionally: If you don't know the answer to a question, commit to researching it and following up with the individual.

Q & A

What is the main focus of session three in the soft skills series?

The main focus of session three is on technical communications, specifically presenting PowerPoint slides and what to be careful about while doing so.

Why is it important to consider the system's perspective when preparing for a presentation?

Considering the system's perspective is important because it involves studying your audience, content, and the mechanics of your presentation, which contributes to the overall success of the presentation.

What should one do to dress for success during a presentation?

One should dress appropriately for the event or occasion, ensuring that their attire is professional and reflects careful consideration for the setting.

Why is it recommended to start a presentation with a smile and a positive attitude?

Starting with a smile and a positive attitude sets the tone for the presentation, making the presenter appear more approachable and engaging to the audience.

What is the significance of creating a strong opening and a memorable last impression in a presentation?

A strong opening captures the audience's attention, while a memorable last impression ensures that the key points of the presentation are remembered, similar to how people often remember the beginning and end of experiences.

Why is it important to inform the audience about when questions will be taken during a presentation?

Informing the audience about when questions will be taken helps set expectations and allows them to know when it is appropriate to ask questions, which can prevent distractions and maintain the flow of the presentation.

What are some ways to keep the audience engaged during a presentation?

Some ways to keep the audience engaged include incorporating activities, asking questions, sharing personal experiences, and maintaining a clear and simple structure that is easy for the audience to follow.

Why should a presenter avoid moving sideways or back and forth too much during a presentation?

Excessive movement can be distracting to the audience and may detract from the message being conveyed by the presenter.

What is the recommendation regarding the use of hands during a presentation?

Presenters should avoid putting their hands in their pockets, as it can be seen as rude. Instead, they can hold a pen, pencil, or presenter to help control hand movements and prevent distractions.

Why is it suggested to use props or printouts during a presentation?

Using props or printouts can help support the presentation, provide visual aids, and offer tangible materials for the audience to engage with, enhancing their understanding and interest in the topic.

Outlines

00:00

😀 Technical Communication and Presentation Skills

The speaker introduces the session on technical communications, focusing on presenting PowerPoint slides effectively. They advise watching part one for foundational knowledge and emphasize the importance of considering the audience, content, and presentation mechanics. Dressing appropriately and starting with a strong opening are highlighted as crucial for success. The speaker also discusses strategies for handling questions during presentations and the significance of the initial and final impressions on the audience.

05:00

👔 Dress for Success and Engage the Audience

This paragraph emphasizes the importance of dressing professionally for presentations and interviews. The speaker suggests that attire can influence perceptions of professionalism. They also stress the importance of engaging the audience from the start with a smile and positive demeanor. The speaker provides tips on structuring presentations, including starting strong, maintaining simplicity, and keeping the audience involved through activities or questions. They also advise against excessive movement on stage, which can be distracting.

10:01

🤔 Managing Questions and Using Props in Presentations

The speaker discusses strategies for managing questions during presentations, such as informing the audience when questions will be taken. They also provide advice on using props and printouts effectively to support the presentation without causing distractions or safety hazards. The importance of timing and careful planning when using props is highlighted, along with the need to ensure all audience members receive any materials in a timely manner.

15:02

📝 Structuring Presentations and Maintaining Control

The paragraph focuses on the structure of a presentation, advocating for a clear agenda and informing the audience of what to expect. It also touches on the importance of providing background information and definitions to ensure a common understanding among audience members with diverse backgrounds. The speaker advises against losing control of oneself or the audience and stresses the need to keep the audience engaged and motivated throughout the presentation.

20:03

🔄 Repetition for Retention and Incorporating Storytelling

The speaker emphasizes the importance of repeating key messages throughout a presentation to ensure retention. They also discuss the use of stories and humor as tools for audience engagement, cautioning presenters to be mindful of cultural sensitivities and personal disclosures. The paragraph highlights the need to gradually increase the difficulty of content to keep the audience involved and feeling challenged.

25:05

🕒 Planning Breaks and Travel Time in Presentations

This paragraph discusses the importance of planning for breaks and travel time during presentations. The speaker advises organizers to ensure that breaks are adequately timed to accommodate restroom visits and other activities without causing inconvenience to the audience. The paragraph also touches on the importance of voice control and eye contact in maintaining audience engagement.

30:06

📷 Documenting Presentations and Following Up

The speaker suggests taking photos and videos as a way to document presentations, which can be useful for future reference or for showcasing one's skills on social media. They also emphasize the importance of following up with questions and sending thank you notes to organizers, which can contribute to a professional image and foster good relationships.

35:07

🎥 Learning from Mistakes and Best Practices in Presentations

The paragraph encourages presenters to learn from common PowerPoint mistakes, such as overcrowding slides with text and neglecting spell check. The speaker recommends watching videos by Don McMillan for insights into effective presentation techniques. They also discuss the importance of understanding one's authority level with the audience and giving them time to read or watch material during the presentation.

40:08

🔧 Rehearsing with Technology and Pre-Presentation Preparations

The speaker stresses the importance of rehearsing with all the necessary software, hardware, and technology in the actual presentation space. They also discuss the need for proofreading slides and seeking feedback from both experts and non-experts on content and presentation style. The paragraph advises against hiding behind the desk, reading from notes, and getting too close to participants, emphasizing the need for confidence and proper use of technology.

📈 Emphasizing Key Points and Ensuring Accessibility

This paragraph advises presenters to emphasize key points within their slides and ensure that all audience members, including those in the back row, can read the material and hear the presentation. The speaker also discusses the importance of not低估ing the amount of work needed to prepare a successful presentation and seeking help from various sources, such as colleagues and experts.

📚 Conclusion and Encouragement to Engage

The speaker concludes the session by encouraging viewers to subscribe to the channel and share their experiences with presentation skills. They highlight the importance of never低估ing the work needed to create an impactful presentation and remind viewers of the upcoming lecture on email management. The speaker also encourages seeking help and support from various sources to improve presentation skills.

Keywords

💡Technical Communications

Technical communications refer to the exchange of information between individuals or groups in a technical context. In the video, this concept is central as it discusses how to effectively present technical information through PowerPoint slides. The script emphasizes the importance of clear and concise communication to ensure the audience understands complex topics.

💡Presentation Skills

Presentation skills are the abilities required to convey information effectively and engagingly to an audience. The video focuses on enhancing these skills, particularly in the context of technical presentations. It discusses various aspects such as dressing professionally, starting strong, and structuring the presentation to keep the audience engaged.

💡Audience Analysis

Audience analysis is the process of understanding the audience's characteristics, needs, and expectations. The script mentions studying the audience as a crucial step in preparing a presentation, as it helps tailor the content and delivery to resonate with them, ensuring that the message is both relevant and accessible.

💡Dress for Success

Dress for success is a concept that emphasizes the importance of appropriate and professional attire to make a positive impression. The video uses the example of a doctor in a suit to illustrate how dressing the part can enhance credibility and professionalism in a presentation setting.

💡Structure

In the context of presentations, structure refers to the organized sequence of content, typically including an introduction, body, and conclusion. The script advises creating a structured presentation to guide the audience through the material logically and coherently, making it easier for them to follow and retain information.

💡Engagement

Engagement refers to the level of involvement and interest of the audience in the presentation. The video stresses the importance of keeping the audience engaged through activities, questions, and personal experiences. This active involvement helps maintain attention and promotes a deeper understanding of the material.

💡Key Messages

Key messages are the main points or core ideas that a presenter wants the audience to remember. The script recommends repeating these messages throughout the presentation to reinforce their importance and ensure they are retained by the audience, using the introduction, body, and conclusion as opportunities to reiterate them.

💡Eye Contact

Eye contact is the act of looking at another person's eyes during communication, which helps establish a connection and convey sincerity. The video emphasizes the importance of maintaining eye contact with the audience to make the presentation more personal and to ensure that attendees feel addressed and involved.

💡Voice Control

Voice control pertains to the modulation of pitch, volume, and pace of speech to support the delivery of a presentation. The script suggests using voice control to emphasize points, maintain audience interest, and to manage the room's dynamics, such as quieting a noisy audience or slowing down for clarity.

💡Follow-up

Follow-up refers to the actions taken after an event to address unresolved issues or to continue the engagement. In the context of the video, it is mentioned as a professional practice to follow up with the audience after the presentation, especially to answer questions that were raised but not immediately addressed during the session.

💡Proofreading

Proofreading is the process of reviewing and correcting one's work to ensure accuracy and clarity. The script advises proofreading presentations for spelling, grammar, and content accuracy. It also suggests getting feedback from others to ensure that the presentation is polished and free of errors.

💡Rehearsal

Rehearsal is the practice of going through a presentation to prepare for delivery. The video highlights the importance of rehearsing with the actual software, hardware, and technology that will be used during the presentation. This ensures familiarity with the tools and helps anticipate any technical issues that may arise.

Highlights

The importance of considering technical communications as a system, including audience, content, and mechanics for successful presentations.

The significance of dressing appropriately for presentations to convey professionalism.

Starting presentations with a smile and positivity to engage the audience.

The recommendation to announce when questions will be taken during a presentation for clarity and audience engagement.

The strategy of structuring presentations with a clear beginning, middle, and end for better audience retention.

The advice to promise learning outcomes to the audience to motivate them and highlight the value of the presentation.

The suggestion to avoid excessive movement during presentations to prevent distracting the audience.

Guidance on what to do with hands during presentations, emphasizing not to put them in pockets and using a presenter or pen to manage them.

The use of props and printouts to support presentations and engage the audience.

The importance of giving time for all audience members to receive printouts during a presentation.

The recommendation to always have an agenda and inform the audience of what to expect from the presentation.

The advice to repeat key messages throughout the presentation to ensure they are retained by the audience.

The suggestion to include stories and humor in presentations to engage and motivate the audience.

The caution against using jargon with audiences who may not be experts in the field to avoid confusion and disengagement.

The importance of planning breaks and travel time to ensure a smooth flow of the presentation event.

The emphasis on voice control and eye contact during presentations to maintain audience attention and engagement.

The strategy to follow up with questions and send thank you notes to organizers after presentations for professionalism and networking.

The encouragement to share and market one's presentation skills through various channels to increase visibility and opportunities.

The common PowerPoint mistakes to avoid, such as overcrowding slides with text and not using spell check.

Transcripts

hello everyone welcome to

fun online teaching and learning youtube

channel

we are continuing with the uh soft

skills series and we are in session

three where we're talking about

technical communications which

presenting your powerpoint slides okay

what you should be careful about doing

and this is the second part so if you

didn't watch part one

please watch it with for valuable

information

so

just a recap of

what we discussed in the previous

lectures and videos

so i recommend you to think about your

presentation from a system's perspective

study your audience your content and

your building your mechanics your

physics okay because the success lies in

between

also think about your presentation

it is not really starting when you start

talking and when you finish talking

you got tasks to do pre and post your

presentation okay

and later on you're gonna

you have some things to do as well this

later on can be a few weeks or a few

months later

and we discussed this indeed in detail

in the previous videos

so let's talk about how to present your

slides okay so this lecture and this

video will only be

focusing on presentation skills not

actually creating the slides but how to

present them

if you pretty good idea so

dress for success dress dressing for the

event for the occasion is really

important right

think about a doctor when you see a

doctor with his uh doctor suit and

doctor dress with a stethoscope on his

neck

then you you feel and you think that you

know he's more professional he's a

doctor right so dress for success for

your interviews for your

job fairs for your on-site visits and

smile and always be positive right your

presentation should start with a big

smile you're gonna be positive

and then you're gonna say hi and your

dress should be professional

i don't want to say

dress like this and that it really

depends on the occasion but it should

show that you were careful choosing your

dress

okay

draw your attention draw the audience

attention

in the beginning so start strong

what usually people remember what you

said in the beginning and what was said

in the last minute okay

thinking about your your

uh you're in a shower right

nine minutes it was going good and last

one minute the water got cold right

what do you tell people about your

shower you say oh you know what the

water was cold right but nine minutes it

was good

usually

that's what we remember the last words

the last slides that's why i recommended

in the previous

uh

videos about

making us a very good like take away

slide at the end right people will

remember that

i also want you to announce uh when to

take questions so there is a couple of

things that you can do for example

if this is a really important

presentation that you're doing like a

you know on-site visit a presentation a

lecture a briefing

anything important and you have like 60

minutes right in the beginning of your

presentation

inform your audience because they are

valuable

they are there to listen to you

so tell them

you can get the questions uh last 50

minutes right that's it that's it that's

the way you can though that's that's a

way you can go that's a route to take

so you can tell your audience hey you

know what i'm gonna take the questions

last 15 minutes that's one

second method you can do you can tell in

the beginning to audience

i'm gonna take questions uh

anytime please feel free to ask me

questions anytime

this is second and a third method can be

you can say

during my presentation you know after a

few slides in the natural breaks

i'm gonna ask if if anyone has any

questions right so you kind of group

your questions timing and then let's say

you have three four natural breaks

during your presentation to take the

question it's really

very important and professional to tell

this the audience in the beginning

because they know when to ask questions

and there's ups and downs which method

to use but i recommend choosing one of

one of the three for example

why do you take questions through the

end well probably you have like 30

slides and

you know when they were listening the

second third slide they will ask a

question that is already in let's say in

the 15th slide right you don't want to

distract yourself and audience with a

question that's that has already be

answered

like naturally

in a few minutes later right so that's

one thing

you don't wanna do

always give structure keep simple and

keep engaged right always have something

to engage

uh the audience this can be an activity

some questions

or you know talking about how they do

this in their company

some personal experiences

uh and keep it simple you know you have

you should have a key message and you

should keep it simple okay always give a

structure

when i say what i mean about structure

is

i want to say make a title slide make an

introduction slide and then body

and then conclusion summary key

takeaways and references okay

that's a structure

that you want to follow in your

presentations

promise learning outcomes which means in

the beginning of your presentation talk

to audience and promise them

what is in this for them right

what is in this

for them your audience will not be

always motivated let's say you know

there's a conference somewhere and then

the company just sends someone

maybe even not expert not not interested

in that in the topic but they just want

someone to be there right

then

[Music]

you you have to motivate that that

audience that person in the in your

presentation okay because if you see a

an audience that's you know texting or

looking in the making emails in the

laptop right

then you also

get

uh really your motivation goes down

right so you gotta keep them engaged and

you gotta somehow tell them that that's

gonna

they will

uh

be using this information or this

information may be helpful for them

what else uh

one important thing about doing

presentations don't move sideways a lot

front and back too much

i see a lot of presenters you know

moving sideways front and back too much

maybe going into the in the front of the

classroom or conference room

meeting room to back and sideways so

what happens is this really distracts

the audience so you gotta you got you're

gonna be moving but not too much right

it should be in harmony your your

movement body moments

and your story

should kind of you know be in a cohort

okay they should be synchronized and

orchestrated

okay they should be meaningful

if you know think about if somebody

recorded you right and i recommend

recording your presentation yourself and

then

you know watch yourself later to see how

much you are moving

if you ask people they would even not

realize they are moving that much

here a question really important what do

you do with hands please comment below

you're thinking about what to do with

your hands during your presentation

okay

take a few seconds to think about what

are you doing with your hands

well first of all never ever put your

hands in your pocket okay that's very

rude to audience

no matter you know if even though you

are their boss

whatever is your hierarchy and level

authority level to audience

uh it's very rude so

one what is my recommendation what

worked for for me

well actually what worked for me is

i usually hold hold on to a pen pencil

or nowadays we have presenters right

always have a presenter in your hand

or like a laser pointer or a pencil or a

pen

then when you feel it it you really

are wearing hands more and when you

carry something

you intend

your you are inclined to less put it in

your pocket right

and and this thing you're holding in

your hand like a laser pointer presenter

pen pencil

these things prevents you moving your

hands and arms a lot

so this will not distract your audience

and they will focus on your message and

and topic more

rather than your movements

i recommend you supporting uh your

presentations with some props some print

out perhaps you know if you can bring

some material some product prototype

maybe a guest speaker maybe an expert

for five minutes there's something like

that

bring bring props okay and always bring

some print out it's always good to print

out your you know if you don't have a

business card to

to give other key people then you may

have a printout of your you know title

slide with your email and phone number

maybe some links

and then you want to print them out

before the before they you know before

your presentation actually starts

or if you are doing any activity you

want to print them before

and then you want to

you know pass it over before or during

your presentation it depends on what you

want to achieve but if you want to you

know pass it over pass it out

pass it around before the you know

during the presentation then make sure

that everybody gets it in the room

because sometimes you may have a hundred

audience you know 100 people

in your audience then wait everybody to

take all the printouts because if you

start before people taking it

then you may lose them

be careful swinging you know i

recommended you to bring some props but

like don't throw props to people right

be careful not to you know drop it and

and break it right

so be careful with those things if you

are

you know requesting one of the audience

to come help you then be careful with

with their safety

these things looks simple but they are

not really simple

give time for all all the audience to

receive your printouts i already

mentioned that

so let's watch a

quick video about

i have to present

uh

you know have to not present actually

so and remember the success lies in

audience content and physics okay while

you're watching take notes and make

comments

what is terrific here

what is tearful here terrible here

if you want if you can find something

terrific

let me know i'm just gonna show you

a few minutes okay because of copyright

issues so i'm gonna put this link

[Music]

down below in the description so you can

see it later and use it in your

presentations if you will

for example i'm now coming to the end of

my session on the body so i need to say

something to link this session with the

next so i will say

well i think that cover more of most of

the points about organizing the body

so i'd like to move on to look at how

you can introduce your presentation to

other team members okay we've looked at

how you plan how to plan presentation

and we've seen that designing on the

presentation's purpose it's important

that we also

perform we also should consider our

audience and their needs

and the context of or and the context or

settings of the talk and finally i look

briefly at the organization

okay let's see what other team member

does now

okay so he cut okay

i'm going to focus on

how you should deal with

your presentation

and uh i think you got the points i was

come with the um introduction

you can stop here and

you can watch the

you know full clip later in the

descriptions

so let's continue with some other

examples

and tips so always have an agenda

that's what i recommended

when when i say you have to have a

structure in the beginning always have

an agenda

and tell people what to expect okay what

what topics are you gonna cover

and you will see some of the people will

leave the room maybe they are in this

wrong room right

maybe they are not interested that's all

good because you want an audience that's

motivated and that's interested in what

you're

gonna present

you are there

for them

okay

so give them a background and a

definition first all right so i told you

to work about your audience right study

your audience and identify who are they

what are they background

100 percent i'm pretty sure that

they will have different backgrounds

some of them will be engineers some of

them business person some of them

technicians some of them

you know some other

uh background

some of them may be 20 years old some of

them may be 25 40 okay so you you want

everybody to be in the same sheet of

music

okay so i give a definition give a

background give a little history and

tell them what they should understand

you know

from the basic definitions basic phrases

okay so everybody

understands the same thing

don't lose control

well when i say this i mean don't lose

control of yourself and audience

how can you control

you know lose control of yourself well

first of all if you are tired and if

this you know presentation is like 40

minutes 60 minutes then you'll be tired

too don't lose control of yourself

okay you have to be patient and always

be in control of your presentations

how can you lose the audience well if

you don't involve them if you don't you

know make any activities if you don't

ask any questions if you don't

keep an eye contact with them if you

don't

motivate them

or if you put a lot of sentence on your

slides and they are tired of reading

them

they lose you lose them okay they will

not be interested they'll be there

physically present but just to make a

you know check mark in your attendance

sheet

their mind and interest and motivation

will not be there so don't lose control

okay

well one important thing is to repeat

key messages i want you to repeat the

key messages at least three times in

your introduction in your body and

you're in your conclusion okay

that's how you should

do

in introduction tell me what you're

gonna say in the body

in the body body section tell me what

you want to tell me

tell it to me right and in the

conclusion tell me what you just told me

in the body so this way

how the key message will be delivered

and it will be repeated and it will be

conveyed to the audience

well include a story

and a humor right so i tell you to

motivate them to get them involved how

can you do that some of the presenters

really can create their own story

they can tell you know examples about

their company professional life family

life friends

and some of them may be very good at

humor for example some

you know i i would like to recommend you

to be very mindful and careful about

those two things

well first of all you don't want to

disclose your personal life or your

company secrets right

uh about the humor though because

you 100 you'll have a you know diverse

background so some jokes will be

very funny in some cultures but

insulting in some other cultures there

may be sensitive issues

you know

country issues historical issues

conflicts so

while you're doing humors

well

if it already depends from person to

person how they feel about it how they

get the message even though everything

is the same right even in a family

humor flavor is different

so

be very careful about if you're planning

to do humor

if you don't plan it please don't do

humor

okay don't make any jokes if you plan

nicely synchronized

you know it will gonna absorb it well

then you can plan it never ever do it

without planning okay and always study

your

audience make them feel comfortable and

make them feel they are learning so if

you start a little bit low level

then to make everybody in the same

studio music right then get a little bit

harder a little bit tougher and then the

content will be a little more difficult

through the end so they will feel

involved and with the activities with

the learning experience they'll feel

happy and they will feel they are

learning so they will think that their

time uh their valuable time

is really valued and they are learning

something right

what jargon

if this is especially true if your

audience is like kids

they are not in that business right if

they are not that expert on that uh

topic

which are going because you're gonna

lose your audience well let's say you're

a medical doctor right and you're in a

conference for

and all your audiences medical doctor

well in this case maybe you can use it

here right

but possibly

you don't want to use this to an unknown

audience right you don't know who are

they what are their education so jargon

will

make everybody get bored they will not

understand and they will lose you they

will start texting okay

plan your breaks and travel time

well

make sure you find the building first of

all right

and also if you are the organizer make

sure the brakes are synchronized let's

say the restroom is you know you don't

have a restroom in that building maybe

next building it takes 10 minutes to go

and then come back 10 minutes 20 minutes

right and there will be a line probably

cue in the restroom

so if you just give five minutes breaks

it's not going to be enough

so what you want to do is plan this

especially if you are the organizer

right if you if you are

like 30 minute

presentation in

somebody else is organizing the whole

day then it's not a big problem

but if you are the organizer you got to

think about lunch coffee

you know the breaks and everything okay

so

think about your breaks and have to do

it voice control is very important

for example if i just do this and read

the presentation skills for plan your

breaks and travel time voice control eye

contact take a few photos

follow up with questions on inserts and

i think you're not organizer share

advertising market

was that helpful

no how about that one

plan your breaks and travel time

voice control is very important you want

to increase your voice sometimes and

sometimes you want to talk really slowly

and everybody will be very careful about

listening you and if they are texting

they're gonna

uh you know look up and see why why

their silence right so sometimes you

wanna increase your voice and sometimes

you wanna decrease your voice so this is

very

important eye contact always have eye

contact with the audience right

you know some of us may be shy doing

that you know we can some of us can't

look at the audience

eyes then

try

you may train and educate yourself up on

that one so eye contact is really

important because then people feel

you know your presentation is addressed

to that person delivered to that person

personally okay individually so this is

really important to to keep a

communication channel

between you and

each receiver

take a few photos take a few photos well

why is this be important think about it

and comment below

well it may be important first of all

you you're documenting it you presented

something right first of all that one

you may want to show

show off your skills or attendance

to your colleagues

your friends on social media you may

want to post them maybe

or

maybe you document it in your project

management or presentation folder

and next year two years later if your

company is doing the same thing

then okay who did that or you know if

your company is going to organize it two

years later maybe you'll be left so

somebody else will take over the project

and what they may do is look at the

picture and organize the event

accordingly right what is the how was

the the

room organized right where their coffee

how was the tables you know did they use

pasta and and which screen right how

many audience so we can present

so all these things are really important

to take a few photos and actually maybe

a one minute video of the venue right

and some important uh

logs

follow up with questions on insert okay

if you watch the previous video

you will see at the end they get a

question right and they can't really

answer it and then they just say uh

whatever you feel true

correct just answer like that what what

i recommend however is if you get a

question let's say you got a question

right and then you don't know the answer

and there may be many reasons why you

don't know the answer

maybe it's not your department it's not

your expertise

maybe you just don't know it right maybe

somebody else will know it what should

be your answer

please comment below and share with the

audience

yeah my recommendation is a few things

right uh

it doesn't matter

if it's not your department if you

really don't know the topic what you

need to do is

you tell them this is a very good

question thank you for asking i just

happen to have no response for that at

this time at this time i don't have any

uh information that i can give you

however i'm gonna follow that up with

you and i wanna get your contact

information

and i'm gonna definitely

follow up this question with you that's

a very professional response

and maybe even you can uh share the

result of your research about that

question

with the whole audience maybe right or

if you prefer you can just share with

whoever

has the question right but it looks to

the profession so you cannot just

insert the best of your ability you

cannot just say something arbitrarily

you cannot just you know

just gloss over

you cannot do any of these things so you

want a professional right you're

professional so you want to say i don't

know

not knowing is not something you should

be shy

or you should be ashamed of

what you need to do i'm going to make a

research on that i'm going to come back

to you with uh the answer okay

send a thank you note to organizer this

is very easy nowadays right you can just

send an email a postcard card

uh i don't know what else right you can

send it thank you note to the organizers

this is very important for example you

went an on-site interview right

probably and the secretary

purchased your uh flight tickets and

then

arrange your hotel you have a

maybe a you know functional manager

maybe a ceo you may have seen like five

six people on that on site with it and

probably

your coordinator so make sure you send

them uh thank you note but it's it

should be personalized you cannot send

the take you know to secretary the same

to ceo

or you cannot send a you know

organizer a thank you letter i think

you'll note same with secretary so you

should tailor them a little bit and to

the effort and then to the level to the

authority in the organization and how

much they invested their time to you

okay

that's something really uh professional

as well

well i want to add also when you create

your presentation skills please share it

if you've got a if somebody's recording

your video please share it advertise and

market yourself don't expect that don't

wait anybody else to market you

okay if you did something that you're

proud of share it advertise it how can

you do that tell your friends

share on linkedin share on twitter right

more professional venues

share on social media share it with uh

with your friends

your family

with your colleagues so that's how you

market yourself and you'll get requests

hey you know you did this can you do

that similar you know they can consult

you for similar activities in their

company and they may you know make hire

you for

for a short period of time

this increase your popularity and you

feel more confident you get to do more

project and you increase your skill

so if you're proud of something share it

advertise it in market

don't expect anybody to market you

instead of you okay you are the one who

needs to market you

so

that's a video by

don mcmillan

and

i will just

not do it now but i'm

gonna show you a 30 second and then you

can watch it and i'm gonna put the link

down below in the description so you can

watch it there

let's just watch a 30 second clip

powerpoint and i figure it's kind of my

duty to point them out so here we go

here's common powerpoint mistakes number

one uh people tend to put every word

they are going to say on their

powerpoint slides

although this eliminates the need to

memorize your talk ultimately this makes

your slides crowded wordy and boring

you will lose your audience's attention

before you even reach the bottom of your

uh

first slide

please don't do that anymore please

uh number two most common uh many people

do not run spell cheek

big mistake

nothing makes you

as i said i'm gonna put the link down

below and you can watch it later because

they deserve to be watched from their

channel okay

uh

i don't wanna violate your copyright

so

but don mcmillan has a few more videos

and clips in his channel

so it's really funny and they point out

really well well issues about using

powerpoint and

so i recommend you to watch those ones

all right so let's talk what's the

authority okay if you're presenting

what's authority with the audience let's

say are you their teacher are you their

professor

are you their boss

or are they your boss right what's your

authority level with them

that really

kind of sets the stage of your level of

presentation and your confidence

give them time to read or watch material

during the speech

so let's say you put out a a table with

a lot of numbers or some text that you

really want them to read or in activity

instructions right you give them like

one two minutes to read them a little

bit because next 20 minutes they're

gonna do the activity right so make sure

you read them so give them a few more a

few minutes to watch it and and read it

okay

so don't just pass because we tend to do

that because we know the activity what

we know what what is needed but they

don't know that's their first time

seeing it so give them some time to read

what you have

presenting how to use your software

hardware and technology

i don't know how much more i can

emphasize on that you gotta rehearse

your software hardware and technology

lcd screens mics scams

and you're gonna rehearse

in the room that you're gonna present

okay

okay don't remember there are things

that you need to do pre presentation and

post presentation that's one of the

things that you need to pre

and also there there are three

uh if you will

legs of the uh you know

chair

so you want to say uh

audience content and physics so this is

really software hardware technologies is

basically physics okay it was logistics

mechanics

get the proof reading done

and that's not only looking at your

slides right

proofreading done of course let somebody

see your slides and i have some

recommendations on that

but also uh let people

listen to you okay your animation is it

synchronized

and about the proof reading i i

recommend you two things first

consult an expert you know have them

available to listen to your presentation

and give content recommendation content

advice rather than presentation styles

if they have any input to presentation

styles that's also great right

but also have some non-expert people

listen to you without concentrating in

the content and equations and tables and

numbers

but only focusing on your presentation

if you are swinging a lot if you're

using your props well

if it's synchronized if you're you know

font is is and background is good and

all these things okay so ask two people

experts and non-expert expert for

content review content input content

feedback non-expert more to presentation

style

say what you will tell it tell and tell

it and say what you told okay that's

about the structure

use your mic how many times i see

presenters not using the mic well there

is mic but they just you they do they

just don't use it

this is especially

important if you have some cyber

components which means if somebody's ms

office ms teams or zoom if you have some

kind of online presence then you want to

use you actually have to use mic

because

your voice will not be heard by the

people on the other side of the cables

okay connecting and syncing with your

presentation they will not hear you okay

do not hide behind the desk do not walk

around the

venue too much i mean the

the conference room too much but also

don't hide behind the desk that shows

less lack of confidence you don't know

your topic

you know you just want your presentation

to be ending and you want to hide behind

the desk you don't

want to get any questions right you

don't want anybody to see you so do not

hide behind the desk some of you may

think this is just a joke

but it's not a joke

i mean 60 don't present

presenters i see they usually

hide it behind the desk behind the

computer or they are just locked in spot

in one spot in the

uh in the conference room

do not read off slides paper or notes

sometimes we take we make notes for our

hand right a small nose and not to read

from slides but we just read out off

from these notes that's also not good

okay you should have a good balance of

where to read slides and where to not

explain plots figures photos pictures

because

sometimes we put tables with a lot of

numbers but we don't explain right we

just want audience to be aware of what's

going on that's really difficult

so if you put a plot if there's some

section that you want audience to be

focused and understand really then just

you know

emphasize that

section okay

so don't expect everybody to understand

it in 10 seconds because you worked on

on that weeks and months they only have

one minute and they only saw it one

minute ago so don't expect them

to know everything and understand

everything in one minute well if you

don't expect them understand it don't

put it

just put it and just just focus on where

you wanna you want them to be aware of

one important things check to see if if

the one in the back row read your slides

and hear you okay sometimes we have

really big conference room they don't

see your slides well if you have a lot

of

if you have a lot of words and sentences

then

and if they can't read

uh if you have more than seven sli seven

lines and seven words which i

recommended in the previous

uh video

then you will just lose them they're

just gonna open up to your computers and

those emails okay

because they are working as well

one thing really important is getting

too close to participants sometimes i

see presenters getting too close to

participants which means you know

maybe very natural let's say they're you

know they don't know how to use

calculator or they are drawing a picture

or

they are solving a problem

they are filling out the tape right you

want to help them you want to mentor

them but don't just get too close

okay

of course you want to be giving your

attention tailored attention individual

tension

but don't get too close okay there may

be many

downsides of doing that especially in

different cultures different situations

that might be even rude to people okay

just leave them in their personal space

give them a space

technology access rules

you may have studied everything you know

research everything but do you need

access code to get into building

get into room get into computer get in

the screen

because a lot of the companies restrict

some areas in their company

so make sure you you have that code or

someone else you have someone else from

the company or the conference building

that will enter the code for you

i will put the

description

section the link for this video

that's also one good

good example and one bad

example so presentation skill seven

case study real world data to not to

lose the audience you want to have some

case study some you know failure

stories some success stories

with some other companies so you want

them

to be you know understanding what can be

what can happen if they don't you know

comply some rules or if you if they

don't apply these techniques or

something

then they will understand and get more

motivated

so just you know talking hypothetically

very abstract will not help the audience

implementation exam from like companies

like i said always give examples from

history some disasters

lessons learned some opportunities

that's arising

asking appropriate questions are

important right especially if you are in

another country in another culture then

it's even more important

i would recommend always start with some

administrative announcement in the

beginning especially if you are the

organizer if you are the you know lead

for the day with a lot of different or

presentations you want to tell them the

breaks the agenda the you know where's

the restroom how can they get coffee

what's going to happen in the lunch

when is the day end like is it 4 p.m is

it 5 15

you know what will happen are they gonna

be visiting some other building

and are they gonna come back the same

room

after lunch so i would like to give

special print out this light about that

or put it somewhere on the wall

and then you start with some

administrative announcement this always

help and the audience

feel valuable okay

i want you to watch this link on your

own i'm gonna put the link in down below

in the description steve jobs is a great

presenters and i really

personally

like what he's doing well who doesn't

right

um not about the personal life and

family life but especially his company

and what he's doing how what he's

achieving

what has he achieved so i want you to

uh

watch this i think this is seven minutes

uh the analysis of his

you know

uh presentations okay

okay what is the takeaway

takeaways think from a system's

perspective and now you understand what

a system's perspective

get someone listen to you okay

and then rehearse it again get two

different advice

from one non-expert and one expert

know how to use your hardware software

technology be positive engaged be

confident okay

you are probably you are the expert on

the topic so

you know the topic well okay even though

there are questions you will be able to

answer them

but one thing i remember one i want you

to remember is never underestimate the

work needed

never underestimate the work needed it's

really not easy if you you can just

quick to get away from it okay if you

want to

be present if you want to make an impact

if you want to get follow-up orders

about your product

then

never underestimate the work needed it's

not easy

and always get help

you know you can get help in your

company your friends your family some

experts around you your colleagues

your best friends okay

i hope you're enjoying basically the

soft skill series of lectures if you

didn't subscribe my channel yet please

subscribe and turn on the notifications

also comment below uh with your

experiences you know what is terrific

about it what's terrible about it

so

share it with us

thank you so much and next time we're

gonna be doing email

management

thank you so much for

listening to me today