Seri# 189 Cara membuat Shipping Instruction

Summary

This video provides a detailed guide on how to create shipping instructions for export shipments, focusing on both 'booking' and 'shipping' instructions. The presenter explains key components of the shipping process, including the roles of various parties like the exporter and consignee, as well as essential details such as container numbers, freight charges, and the Bill of Lading. The tutorial emphasizes the importance of accuracy when filling out shipping forms, and offers insights for both small and large-scale exporters. It concludes with tips on confirming shipment schedules and finalizing shipping documents to ensure smooth logistics.

Takeaways

• 😀 A proper shipping instruction (shipping instruction) is essential for export shipments and must be prepared carefully to ensure smooth processing.
• 😀 Two types of documents often used in export shipments are 'Booking Vel' and 'Shipping Instruction'. Both can be used together or separately depending on the scale of the shipment.
• 😀 Large exporters with high shipment volumes generally use 'Booking Vel' to secure container space, which is followed by a detailed 'Shipping Instruction' later.
• 😀 Smaller exporters or those with fewer shipments may combine both 'Booking Vel' and 'Shipping Instruction' into a single document for simplicity.
• 😀 When creating a shipping instruction, the exporter’s company name, address, and other legal details must be included, along with the consignee and consignor details.
• 😀 In export documents, terms like 'To Order' and 'Letter of Credit' (LC) are crucial for ensuring that ownership of goods and documents can be transferred properly.
• 😀 The 'Notify Party' is the entity that should be contacted regarding the arrival of the shipment. This contact should include necessary details like phone numbers or emails if required by the Letter of Credit.
• 😀 The shipping instruction should clearly mention the port of loading and destination, ensuring these are specified accurately to prevent shipment errors.
• 😀 Exporters should carefully check and verify the details such as the total number of containers, type of goods, and weight as mentioned in the shipping instructions.
• 😀 Any additional notes, such as the warehouse location for loading or special instructions like fumigation, must be included but will not appear on the final bill of lading (BL).

Q & A

What is the main focus of the video?

The video mainly focuses on explaining the process of creating shipping instructions for export shipments, covering different methods and key details involved in the process.

What are the two main types of shipping instructions discussed?

The two main types of shipping instructions discussed are 'booking FAAL' and 'shipping instruction.' Both can be used together or separately, depending on the business size and shipment volume.

What is the difference between booking FAAL and shipping instruction?

Booking FAAL is used by large companies that export many containers daily, typically providing initial shipment details without specifics like destination or consignee. Shipping instructions, on the other hand, provide detailed information about the shipment after booking the containers.

Why is it important to include the term 'order' in shipping documents for LC (Letter of Credit)?

Including the term 'order' in shipping documents is crucial because it allows the transfer of ownership of goods to the importer. Without the 'order' term, goods cannot be transferred, which is an essential aspect of securing payments through an LC.

What role does the 'notify party' play in shipping instructions?

The 'notify party' is the entity that will be contacted by the shipping or forwarding company regarding the arrival of the vessel and other logistics details. This information is necessary for the smooth coordination of the shipment.

What are the key sections that should be filled in a shipping instruction?

Key sections in a shipping instruction include the exporter (shipper), consignee, notify party, port of loading, port of destination, transshipment points (if any), total containers, description of goods, shipping marks, gross weight, and freight charges.

Why is it important to specify the port of loading and port of destination in shipping instructions?

Specifying the port of loading and port of destination is essential to ensure that the goods are shipped to the correct locations. Incorrect details could result in shipments being sent to the wrong ports, causing delays or additional costs.

How should freight charges be indicated in shipping instructions?

Freight charges should be clearly indicated as either 'CFR' (Cost and Freight), which means the seller pays the cost of shipping, or 'FOB' (Free on Board), where the buyer assumes responsibility for shipping costs. This must be marked clearly to avoid confusion.

What is the significance of the gross weight in shipping instructions?

The gross weight indicates the total weight of the shipment, which is essential for logistics planning, calculating freight charges, and ensuring the container and vehicle can handle the load.

What additional information might be included in the shipping instruction beyond the essential details?

Additional information in the shipping instruction may include special handling instructions, fumigation dates, warehouse information, and any other specific instructions that are necessary for the successful delivery and handling of the goods.