How i Prepare Documents in Export Business | Export documentation by Paresh Solanki

Paresh Solanki-International Export Import Trainer

10 Jul 202107:50

Summary

TLDRThe video script outlines a comprehensive guide for aspiring exporters, focusing on the intricacies of exporting goods. It covers the preparation of essential documents, the importance of accurate product measurements, and the process of obtaining necessary certifications. The speaker, an experienced exporter, provides insights into planning, packing, and shipping, emphasizing the need for precision and compliance with regulations. The script also touches on third-party inspections and the role of export promotion councils, offering a practical approach to mastering the export-import business.

Takeaways

😀 The video is part of a series by Hello Hello Friends Landry, focused on export-import topics.
📚 The speaker introduces the 12th video in the Exporter Test Series, encouraging viewers to check out the full series on their YouTube channel for more insights on export-import.
📋 The video discusses the importance of preparing documents for export, such as the I.S. Prepaid Document for Export (I.S. stands for India Shipment).
🛠 It explains the process of what to do after receiving an order, whether to manufacture the goods or place an order with a manufacturer, and the subsequent steps involved in the export process.
🚢 The video emphasizes the critical nature of export documents and the need for accuracy to avoid difficulties in the export process.
🔄 The importance of planning is highlighted, including the timing of goods dispatch, container booking, and shipping terms.
📦 The video details the packing process, including the need for accurate weight measurements of products and packing materials, and the creation of a packing list.
📝 It mentions the creation of an invoice and the importance of accurate documentation for the export process.
📑 The script covers the need for various certificates and compliance with regulations, such as phytosanitary certificates for agricultural products.
🔎 The video talks about third-party inspections and the process for obtaining necessary certificates for export.
🌐 It concludes with an invitation to join a mission to become a successful exporter, with a promise of lifelong support and guidance.

Q & A

What is the purpose of the 'Hello Hello Friends Laundry' video series?
-The purpose of the video series is to educate viewers on the process of exporting goods, specifically guiding them through the steps and documentation required for international trade.
What does the speaker suggest doing after confirming an export order?
-The speaker suggests planning the logistics, including determining when to send the goods, the shipping date, and making arrangements for container and stuffing.
Why is accuracy in packaging important according to the video?
-Accuracy in packaging is crucial to ensure that the correct quantity and weight of products are accounted for, which is essential for customs clearance and avoiding discrepancies that could lead to issues during the export process.
What is the role of the manufacturer in the export process as described in the video?
-The manufacturer's role includes providing the correct gross and net weight of the products, which is necessary for accurate documentation and to avoid problems with customs.
What is the significance of the Invoice in the export documentation?
-The Invoice is a key document that lists the products being exported, their quantities, and prices, serving as a record of the transaction and a basis for customs duties and taxes.
Why is it necessary to plan the export process in advance according to the video?
-Planning in advance is necessary to ensure that all aspects of the export process, such as manufacturing, packaging, documentation, and shipping, are coordinated and executed efficiently to meet deadlines and avoid delays.
What is the importance of the Packing List in the export process?
-The Packing List is important as it provides a detailed account of the items being exported, including their quantities and packaging details, which is essential for customs clearance and tracking the shipment.
What is the role of the Gas Agency in the export process mentioned in the video?
-The Gas Agency is involved in the process of fumigating the goods to ensure they are free from pests and meet the import regulations of the destination country.
What are the documents required for exporting agricultural products as per the video?
-For exporting agricultural products, one may require a Phytosanitary Certificate to prove the goods are free from pests and diseases, and possibly a Compulsory Certificate if the product falls under the category that requires it.
What is the significance of the Shipping Bill in the export process?
-The Shipping Bill is a crucial document that declares the goods being exported, their value, and other relevant details to customs, and it is used for obtaining export clearance.
What is the role of the Chamber of Commerce in the export process as described in the video?
-The Chamber of Commerce may provide support to exporters by issuing certificates and documents, such as the Certificate of Origin, which can be obtained through their online platform or by submitting original documents.
How does the speaker encourage viewers to become successful exporters?
-The speaker encourages viewers to learn about export-import business, understand the rules and regulations, and offers guidance through a training program called 'Mission Global' to help them become successful exporters.

Outlines

00:00

📦 Export Process and Documentation

The first paragraph introduces the topic of exporting, explaining the importance of the Hello Hello Friends Laundry Export series, particularly the twelfth video in the series. It welcomes viewers to learn about export documentation and the process of preparing goods for export. The speaker, an exporter, guides viewers through the steps of exporting, including planning, manufacturing, and ordering goods, as well as understanding the critical nature of export documentation. The paragraph emphasizes the need for accuracy and planning in the export process, including the timing and booking of containers, and the preparation of export documents. It also touches on the challenges that exporters might face and the importance of proper planning to avoid difficulties.

05:02

🚢 Export Execution and Certification

The second paragraph delves into the practical aspects of executing an export, from the moment goods are ready for export to the various certifications and documentation required. It discusses the process of product testing, quality checks, and loading of goods, as well as the importance of timely arrival for these activities. The paragraph mentions third-party inspections and the need for special certifications depending on the export destination. It outlines the steps for obtaining necessary documents such as the Bill of Lading, Chamber of Commerce certificates, and Export Promotion Council endorsements. The speaker also talks about the practicality of the export-import business, providing guidance on how to become a successful exporter with a guarantee of a hundred percent returns, and invites viewers to join a mission to boost the country's exports.

Mindmap

Keywords

💡Export

Export refers to the process of shipping goods or services produced in one country to another. In the video, the theme revolves around the export process, including the preparation of documents and the steps involved in exporting goods. The script mentions 'export' in the context of preparing documents and the importance of accuracy in the export process.

💡Import

Import is the opposite of export, where goods or services are brought into a country from another. Although the main focus of the video is on export, the term 'import' is likely used to contrast with export, emphasizing the series' comprehensive coverage of international trade.

💡Documentation

Documentation in this context refers to the various papers and forms required to facilitate the export of goods, such as invoices, packing lists, and certificates. The script emphasizes the critical nature of documentation and the need for accuracy, as seen in the discussion about preparing an invoice and other export documents.

💡Packing List

A packing list is a document that details the contents and quantities of the goods being shipped. It is a crucial part of the export documentation process. The script mentions the creation of a packing list as part of the planning and preparation for export.

💡Invoice

An invoice is a document that itemizes the products or services provided along with the corresponding prices. In the video, the invoice is highlighted as a key document in the export process, necessary for both customs clearance and financial transactions.

💡Manufacturing

Manufacturing is the process of creating tangible goods from raw materials. The script refers to the role of the manufacturer in the export process, especially when the exporter is also a manufacturer, and the need to produce or order goods for export.

💡Container

A container is a large standardized box used to transport goods, especially by ship. The script discusses planning for container space and the importance of container booking in the export logistics process.

💡Customs

Customs refers to the government agency responsible for controlling the flow of goods across borders. The video mentions customs in the context of clearance, which is a necessary step for exports to legally leave the country.

💡Export Promotion Council

An Export Promotion Council is an organization that helps businesses export their goods by providing support, information, and sometimes financial incentives. The script suggests that the council can be a source of certificates and other documents needed for export.

💡Third-Party Inspection

Third-party inspection refers to an independent assessment of goods by a company or agency that is not involved in the production or sale of the goods. The script mentions the need for third-party inspections as part of the export process to ensure quality and compliance with standards.

💡Compliance

Compliance in this context means adhering to the rules, regulations, and standards required for exporting goods. The video script discusses the importance of compliance with various regulations and the need for obtaining certificates to prove compliance.

💡Export-Import Series

The Export-Import Series likely refers to a collection of videos or resources focused on teaching the ins and outs of international trade. The script positions the video as part of a larger series aimed at educating viewers on export and import practices.

Highlights

Welcome to the twelfth video of the export-import series on Hello Hello Friends Laundry's YouTube channel.

Introduction to the process of exporting with the first Solanki International Exported Friend.

Explaining the importance of accurate documentation in export for avoiding difficulties.

Teaching how to repair documents for export, such as the I.S. prepared document.

Discussing the roles of being a manufacturer and placing orders for goods to be exported.

Emphasizing the need for planning in the export process, including timing and container booking.

Highlighting the importance of knowing the exact weight of products for proper documentation.

Mentioning the need for a growth rate and net weight when dealing with manufacturers.

The process of creating an invoice and the importance of accurate product and packaging details.

Discussing the role of the gas agency in the export process and obtaining necessary certificates.

The necessity of third-party inspections for certain products and obtaining relevant certificates.

Details on how to obtain a certificate of origin, either online or from the export promotion council.

Instructions on the process of loading goods and ensuring the availability of staff for stuffing.

The importance of quality checks and quantity verifications before loading the goods for export.

Explanation of the shipping bill process and its significance in the export documentation.

Discussing the role of the Chamber of Commerce in providing necessary documents for export.

The process of sending original documents to the buyer via courier after export.

Invitation to join 'Mission Global' for further guidance and support in becoming a successful exporter.