Drafting a Virtual Message - 2025 HSC Class 12th English (Writing Skills) | Maharashtra Board Exams

Summary

This tutorial explains how to draft virtual messages in a clear and structured manner. It covers key elements like including the date, time, recipient's name, and a concise message body with 3-4 lines maximum. The tutorial emphasizes the importance of polite, formal language and avoiding abbreviations. Through examples, it illustrates how to create short, effective messages for various scenarios, such as delivering updates or scheduling appointments. The video aims to help viewers understand the process of writing professional, simple virtual messages for different communication platforms like WhatsApp and Facebook.

Takeaways

• 😀 Virtual messages are digital communications sent through platforms like WhatsApp, email, or text, as opposed to in-person interactions.
• 😀 To draft a virtual message, start with the date and time, followed by the recipient’s name, the message body, and then the sender’s name.
• 😀 Keep the message body concise, typically no more than 3-4 lines. Avoid unnecessary details to maintain clarity and brevity.
• 😀 Focus on delivering important information only. Don’t include irrelevant details, as this can make the message longer than needed.
• 😀 Use simple and formal language. Avoid shorthand (e.g., 'u' for 'you') and ensure the message is polite and professional.
• 😀 When writing a message, ensure it is clear, direct, and to the point, with no overly complex sentences or excessive wording.
• 😀 Be mindful of the recipient's time. A short, precise message is more effective than a long, wordy one.
• 😀 Always include essential details like date, time, and purpose. Avoid over-explaining or adding unnecessary context.
• 😀 The tone of the message should remain friendly yet formal, ensuring that it is polite and appropriate for the situation.
• 😀 When creating a virtual message, ensure the content is relevant to the recipient and related to the core purpose of the communication.

Q & A

What is a virtual message and how does it differ from a physical message?

A virtual message is a message sent through electronic platforms like WhatsApp, Facebook, or a phone call, where the sender and receiver are physically distant. This differs from a physical message, where the sender directly communicates in person, such as telling someone to meet at a certain place at a certain time.

What are the key components of a virtual message format?

The key components of a virtual message format include: 1. Date, 2. Time, 3. Name of the recipient, 4. The body of the message (which should be concise, typically 3-4 lines), and 5. The sender's name at the end of the message.

What should be avoided while writing a virtual message?

While writing a virtual message, you should avoid over-explaining, using abbreviations or short forms (like 'etc.'), including unnecessary details, and making the language too formal or complex. The message should be short, to the point, polite, and easy to understand.

What are some important tips for drafting a virtual message?

Important tips for drafting a virtual message include: Keep it short and focused on essential information, use simple and clear language, avoid using short forms or casual text language, and ensure the message is polite and respectful.

Why should virtual messages be kept under four lines?

Virtual messages should be kept under four lines to maintain clarity and brevity. Longer messages can become cumbersome and lose their effectiveness, which might lead to misunderstandings or confusion.

What is the role of a personal assistant in managing virtual messages?

A personal assistant, like the one mentioned in the script (Priyanka), may receive important messages and write them down on paper or in digital format. They help ensure that important details are not forgotten and can deliver messages accurately to the relevant people.

What should be included when drafting a message on paper for someone?

When drafting a message on paper, include the date, time, recipient's name, the main message content (brief and clear), and the name of the person sending the message. Ensure that the message is easy to understand and formatted neatly.

How should a message be formatted when being delivered on paper?

The message should be neatly written, starting with a box around the content, followed by the date and time. After a few spaces, write the recipient’s name, followed by the main body of the message. Finally, leave space and write the name of the person who wrote the message.

What is the importance of clarity and simplicity in virtual messages?

Clarity and simplicity in virtual messages ensure that the receiver understands the message without confusion. This is especially important when conveying important details like dates, times, or instructions, where miscommunication could lead to errors or missed information.

Why should one avoid writing a virtual message in an overly formal language?

Using overly formal language can make the message sound distant or impersonal. Virtual messages should be conversational and approachable, ensuring that the recipient feels comfortable while reading and responding to the message.