Klasifikasi Arsip Sistem Nomor atau Numerical Filling System

Summary

This tutorial focuses on the numerical filing system for organizing documents in an archive, emphasizing the use of the Dewey Decimal Classification (DDC) for classifying files in a structured manner. The video explains how classification involves assigning a main class, division, section, and subsection to files. It demonstrates how to create a classification system, with examples of how to code files related to human resources, finance, and other departments. The tutorial offers clear steps on using numerical codes for easy retrieval and storage, making the process efficient and organized for companies and institutions.

Takeaways

• 😀 Numerical filing system is a method of organizing archives using numbers to assign order, such as invoice numbers, letter numbers, or attendance numbers.
• 😀 A numeral or number is a symbol or sign used to represent a specific value, typically using Arabic numerals.
• 😀 A filing system based on numbers can be organized by a series, decimal system, or other numbering conventions, like serial numbers.
• 😀 The concept of 'number line' refers to a line used to input or list the reference numbers on a document.
• 😀 Indirect file systems use a list or index to classify and group issues before assigning numbers to the files.
• 😀 There are different types of numeric filing systems, such as numeric agenda, decimal system, and terminal digit system.
• 😀 Numeric agenda filing is commonly used for storing incoming or outgoing correspondence by the number of the document, and it can be arranged sequentially.
• 😀 The decimal system, based on the Dewey Decimal Classification (DDC), is often used in libraries and companies to classify documents, consisting of main classes, divisions, sections, and subsections.
• 😀 In the DDC system, the 10 main classes range from 000 to 900, each of which generates divisions, sections, and subsections, which organize documents hierarchically.
• 😀 The classification in the DDC system allows for systematic file storage with easy reference by ensuring numbers are assigned logically to topics or subjects (e.g., 000 for general works, 100 for management).
• 😀 For practical applications, companies can create classification systems for specific departments (e.g., HR, finance), which can then be used to assign specific codes to documents for storage and retrieval.

Q & A

What is the primary focus of this tutorial?

The tutorial focuses on explaining the 'Numerical Filing System' or 'System Numbering' in the context of archival classification, specifically applying the Dewey Decimal Classification (DDC) system.

What is a 'Numerical Filing System'?

A Numerical Filing System is a method of organizing and storing files or documents using a sequence of numbers as the guiding principle for arrangement, often in series or decimal order.

What is the importance of classification in the filing system?

Classification is crucial as it helps to organize documents efficiently, ensuring easy retrieval and systematic storage. It divides content into categories based on certain criteria like classes, divisions, and subsections.

What are the main components of the Dewey Decimal Classification (DDC) system used in this tutorial?

The main components of DDC are 'Class' (main category), 'Division' (subcategory), 'Section' (further subcategorization), and 'Subsection' (additional level of classification).

How does the 'Numerical Filing System' differ from traditional alphabetical filing systems?

In a Numerical Filing System, files are organized by a series of numbers, while in alphabetical systems, files are arranged according to names or titles. The numerical system is typically more systematic and scalable.

What are the three types of numerical filing systems discussed in the tutorial?

The three types of numerical filing systems are: 1) Sequential Number Filing, 2) Terminal Digit Filing, and 3) Last Three Digit Filing.

Can you explain what 'Terminal Digit Filing' means?

'Terminal Digit Filing' is a method where the last few digits of a number are used to organize and file documents. The order is determined by the final digits in the sequence, which helps distribute the files across different sections.

How is 'Last Three Digit Filing' different from 'Terminal Digit Filing'?

'Last Three Digit Filing' is similar to 'Terminal Digit Filing,' but it specifically focuses on the last three digits of a number, offering a more refined level of classification compared to just the last two digits in the terminal method.

Why is the Dewey Decimal Classification system commonly used in libraries and companies?

The Dewey Decimal Classification system is widely used due to its clear and structured approach to categorizing knowledge. It allows easy location of materials in libraries and businesses, making it an effective tool for information management.

What example does the tutorial provide to explain how classification works in a company?

The tutorial provides an example of a company's human resources (HR) department. It explains how the main class, divisions, and sections are assigned numerical codes, such as 000 for HR, 010 for employee procurement, 020 for training, and 030 for welfare.