All Recruitment Process Steps (1-10)

Summary

This video outlines the 10 essential steps in the internal recruitment process, crucial for HR professionals and recruiters to understand and explain effectively. It covers stages from obtaining approval and writing job descriptions to sourcing candidates, shortlisting, interviewing, and making offers. The guide also touches on onboarding and induction, highlighting best practices for each phase. Key points include the importance of clear communication, strategic planning, and proper documentation throughout the process. Whether preparing for an interview, handling a recruitment project, or advancing in a recruitment career, viewers will learn how to manage the end-to-end process for successful hiring outcomes.

Takeaways

• 😀 The recruitment process is vital for hiring the right candidate and consists of 10 main steps.
• 😀 The first step is approval, where the need for a new hire is identified and the job role is reviewed and approved by management.
• 😀 Kickoff meetings between the recruiter and hiring manager are essential to finalize recruitment details, including job responsibilities and advertising strategies.
• 😀 The job advert should highlight the key duties and attractive aspects of the role, avoiding lengthy descriptions and focusing on the candidate's benefits.
• 😀 Recruitment agencies may be involved if the role is highly specialized or senior, and they are briefed on job details to assist in candidate sourcing.
• 😀 Active sourcing is crucial; recruiters search beyond the job advert, using LinkedIn, internal databases, and referrals to find suitable candidates.
• 😀 Once applications are received, recruiters create a shortlist of the best candidates, which is then reviewed by the hiring manager.
• 😀 Interviews are conducted with candidates, following a clear structure that may include technical, competency-based, or behavioral questions.
• 😀 After interviews, successful candidates receive an offer, while unsuccessful candidates are notified, ideally with constructive feedback.
• 😀 The final steps include verifying candidate details, preparing employment contracts, and handling onboarding to ensure a smooth transition into the company.

Q & A

What is the recruitment process?

The recruitment process involves a series of steps aimed at identifying and hiring the right candidate for a job. It typically includes approval, briefing, advertising, sourcing, shortlisting, interviewing, offering, and onboarding.

What is the role of approval in the recruitment process?

Approval is the first step in the recruitment process where a manager requests to hire due to various reasons like staff turnover or workload. The job vacancy undergoes internal checks and must be approved by relevant departments before moving forward with the recruitment.

Who is responsible for the approval process in recruitment?

The approval process is typically handled by HR, often by an HR business partner (HRBP) or an HR Manager. They ensure that the new role fits within the company structure, the team, and the department.

What is the significance of salary benchmarking in recruitment?

Salary benchmarking is crucial for determining a competitive and fair salary for the role. It involves comparing the job against similar positions in the market and within the company to set an appropriate salary range.

What happens during the kickoff or briefing meeting?

During the kickoff meeting, the recruiter and the hiring manager review the details of the role, discuss the recruitment process, decide on advertising strategies, and determine whether an agency will be involved in the search.

What is the role of the job advert in the recruitment process?

The job advert is a concise and engaging summary of the role, created from the job description. Its purpose is to attract candidates by highlighting key responsibilities, benefits, and what’s in it for the candidate.

When is an agency involved in the recruitment process?

An agency is often involved when the role is specialized, senior, or when the internal recruitment team needs additional support. The agency conducts its own candidate search and matches suitable candidates to the role.

How does active sourcing differ from advertising a job?

Active sourcing involves proactively searching for candidates in existing talent pools, such as internal databases or LinkedIn, while job advertising relies on attracting candidates through external job postings.

What is the purpose of the interview process?

The interview process is designed to evaluate candidates through multiple stages, including assessing their skills, experience, and cultural fit with the company. It often includes technical, competency-based, and situational questions.

What steps follow after a job offer is made?

After a job offer is made and accepted, the recruiter verifies the candidate's details, arranges any necessary background checks, and sends out the employment contract. The final step involves onboarding and induction, typically managed by HR.