Recursos Humanos DESCRIPCIONES DE PUESTOS (Clave) Ana María Godinez Software de RRHH

Ana María Godínez La TV de RRHH

20 Nov 201404:09

Summary

TLDRThis video emphasizes the importance of job descriptions in human resources, highlighting their role as the foundation for organizational structure. It stresses the clarity they provide to employees regarding their daily tasks, goals, and the valuable output they deliver to the organization. The speaker points out that while job descriptions are a continuous task, they often lack perceived utility. To improve this, they offer a guide to create effective job profiles, encourage reviewing and adjusting existing ones, and suggest observing employees to ensure job descriptions align with actual work processes.

Takeaways

📝 Job descriptions are a fundamental part of organizational structure, providing clarity on the procedures and goals for each role.
🎯 They are essential for setting clear expectations and understanding the valuable output each position delivers to the organization.
🔄 Job descriptions are an ongoing task in HR, reflecting the dynamic nature of organizational roles and requirements.
💡 The speaker emphasizes the importance of job descriptions beyond just a formality, highlighting their role in enhancing productivity and clarity.
🚀 Reducing the learning curve and boosting employee growth can be achieved by revisiting and understanding job profiles regularly.
🤔 The lack of clarity in job descriptions can lead to wasted resources, time, and repetitive training due to misunderstandings of expectations.
📚 The speaker offers to send a guide with key points that every job description should contain, aiming for efficiency and comprehensibility.
🔍 Reviewing current job descriptions with a critical eye can help identify discrepancies between the descriptions and actual job performance.
🛠️ Making necessary adjustments to job descriptions and communicating them clearly to employees is recommended for alignment with actual roles.
👀 Observing employees in their work environment and comparing it to their job profiles can provide insights for improvements.
📈 The speaker encourages feedback and updates to job descriptions based on observations to ensure they accurately reflect the job's requirements.

Q & A

What is the main purpose of job descriptions in an organization?
-The main purpose of job descriptions is to provide clarity on the procedures, indicators, or goals that an individual must meet in their daily work, ensuring they understand their role and the valuable output they deliver to the organization.
Why is it important to have clear job descriptions in human resources?
-Clear job descriptions are crucial as they form the basis of an organizational structure, helping to define each position's responsibilities and expectations, which is essential for efficient operation and management.
What can happen if job descriptions are not clear or understood by employees?
-Lack of clarity in job descriptions can lead to wasted resources, time, and repetitive training, as employees may not fully understand what is expected of them, potentially impacting the organization's efficiency and growth.
What is the speaker's experience with human resources areas?
-The speaker has over 10 years of close involvement with human resources areas, observing the constant and never-ending task of maintaining and updating job descriptions.
Why are job descriptions sometimes seen as a mere requirement rather than a useful tool?
-Job descriptions are sometimes viewed as a mere requirement because they are seen as a task that must be done rather than a strategic tool for clarity and efficiency in an organization.
What does the speaker suggest to reduce the learning curve and enhance the growth of employees?
-The speaker suggests dedicating time for each employee to review and understand their job profile, which can help reduce the learning curve and enhance their growth by clarifying expectations and responsibilities.
What is the speaker offering to help improve job descriptions?
-The speaker is offering a guide with key points that every job description should contain, aiming to make the creation of job descriptions easy, efficient, and understandable for the end-users, i.e., the employees.
How can an organization ensure that job descriptions accurately reflect the daily tasks of employees?
-Organizations can ensure accuracy by critically evaluating existing job descriptions, observing employees in their work environment, and making necessary adjustments based on observations and feedback.
What is the 'black hat' approach mentioned by the speaker for evaluating job descriptions?
-The 'black hat' approach refers to critically evaluating job descriptions with a skeptical eye, looking for discrepancies between the job description and the actual daily tasks performed by employees.
What is the final recommendation the speaker gives for improving job description processes?
-The speaker recommends going to the workplace, observing the employees, and following the job description to identify any inconsistencies. Notes should be taken, and the team should be involved in feedback and updates to ensure the job descriptions are accurate and functional.

Outlines

00:00

📝 The Importance of Job Descriptions

This paragraph emphasizes the significance of job descriptions in organizational structure, highlighting their role in clarifying procedures, performance indicators, and daily goals for employees. It stresses the importance of understanding the valuable end product each role delivers to the organization. The speaker, with over 10 years of experience in HR, discusses the perpetual nature of job description tasks and the common oversight of their importance. The paragraph calls for a reevaluation of job descriptions to ensure clarity and efficiency, and to reduce wasted resources and repetitive training due to misunderstandings about job expectations.

Mindmap

Keywords

💡Job Description

A job description is a formal document that outlines the duties, responsibilities, and requirements of a particular job. In the video, it is emphasized as the foundation of an organizational structure, providing clarity on the procedures, indicators, and goals an employee must meet daily. The script mentions that job descriptions are crucial for reducing the learning curve and enhancing the growth of employees.

💡Organizational Structure

Organizational structure refers to the arrangement of tasks and reporting relationships within an organization. The video script highlights the importance of job descriptions in defining this structure, ensuring that each position's role and contribution to the organization are well understood.

💡Indicators or Goals

Indicators or goals are measurable targets or objectives that employees are expected to achieve in their roles. The script discusses how job descriptions should clearly outline these to help employees understand what is expected of them on a daily basis.

💡Productivity

Productivity refers to the efficiency and effectiveness with which work is performed. The video emphasizes that clear job descriptions can lead to increased productivity by ensuring employees know what is expected of them and can focus on delivering valuable outcomes.

💡Learning Curve

The learning curve is the process by which a person acquires new skills or knowledge. The script suggests that clear job descriptions can help reduce the learning curve for new employees by providing them with a clear understanding of their role and responsibilities.

💡Resource Allocation

Resource allocation is the process of distributing resources such as time, money, and personnel within an organization. The video mentions that without clear job descriptions, organizations may waste resources on repetitive training and inefficiencies due to misunderstandings of job expectations.

💡Profile of Position

A profile of position is a detailed account of the job's responsibilities, requirements, and expectations. The video script stresses the importance of having a clear profile of position for each job to ensure that employees understand their role and can perform effectively.

💡Human Resources

Human resources (HR) is the department within an organization that manages personnel-related matters. The script notes that the speaker has over 10 years of experience in HR and has observed the ongoing task of maintaining and updating job descriptions.

💡Comprehension

Comprehension, in this context, refers to a complete understanding of the job description by the employee. The video script points out that a lack of comprehension can lead to inefficiencies and wasted resources, emphasizing the need for clear communication of job expectations.

💡Feedback

Feedback is the process of giving and receiving information about performance or areas for improvement. The script suggests that observing employees in their work environment and providing feedback based on the job description can help refine and improve the clarity and effectiveness of job roles.

💡Efficiency

Efficiency is the ability to perform tasks with the least waste of time and effort. The video script discusses the goal of making job descriptions easy, efficient, and comprehensible to enhance the efficiency of both the employees and the organization.

Highlights

Introduction to the importance of job descriptions in human resources.

Job descriptions as the foundation of an organizational structure.

Clarity on procedures and daily goals for excellent job performance.

Understanding the valuable end product delivered to the organization.

The perpetual task of maintaining job descriptions in HR.

Job descriptions as a mere requirement without perceived utility.

The relevance and importance of job profiles for clarity and productivity.

Reducing the learning curve and enhancing growth through job profile clarity.

The need for employees to review and understand their job profiles.

The consequences of unclear job expectations leading to wasted resources.

Invitation to receive a guide with key points for effective job descriptions.

Ensuring job descriptions are easy, efficient, and understandable for users.

The challenge of evaluating current job profiles against daily tasks.

Suggestion to make necessary adjustments to job profiles based on observations.

Recommendation to observe and follow job profiles in the workplace for discrepancies.

Advice on gathering feedback and updating job profiles for clarity.

Closing remarks with wishes for success and a promise of a future meeting.

End of the video with music.