9 AMAZING Features of the New Outlook in Microsoft 365

Summary

The video script introduces a new version of Microsoft Outlook, highlighting its sleek and minimalist design that closely resembles the web version. Key features include an easy upgrade process from the old version, a simplified ribbon interface with an option to switch back to classic, customizable appearance settings, and a settings tab now conveniently located at the top right corner. The integration with Microsoft To-Do is improved, allowing users to add tasks and events directly from emails. The snooze email feature helps manage the inbox by setting reminders for later action, while pinned emails ensure important messages are easily accessible. The scheduled send feature allows for emails to be sent at specific times, reducing potential stress for recipients. Additionally, the new Outlook offers enhanced categorization of emails for better organization. The presenter, Jonathan Edwards from Integral IT, encourages viewers to try the new Outlook for themselves.

Takeaways

• 🔄 **Easy Upgrade Process**: You can now upgrade to the new Outlook version directly from the application without needing IT department assistance.
• 🔙 **Revert Option**: If you don't like the new Outlook, you can easily switch back to the old version without reinstalling the software.
• 🌟 **Sleek Design**: The new Outlook features a minimalist and sleek design, closely resembling the web version for a consistent user experience.
• 🔀 **Ribbon Customization**: Users can easily switch between a simplified and classic ribbon, with the option to choose different densities for email layout.
• 🎨 **Appearance Settings**: The new Outlook allows for more personalized appearance settings, including themes and color schemes.
• 📅 **Microsoft To-Do Integration**: The new version has improved integration with Microsoft To-Do, allowing users to add tasks and events directly from emails.
• ⏰ **Snooze Emails**: A new feature allows you to snooze emails until a specific time, helping with time management and reducing inbox clutter.
• 📌 **Pin Emails**: Important emails can now be pinned to the top of a folder for easy access and reference.
• ✉️ **Scheduled Send**: You can schedule emails to be sent at a later time, ensuring they are received when the recipient is most likely to be working.
• 📊 **Categorize Emails**: The new Outlook enhances the categorization of emails with a cleaner design and better visibility of category tags.
• 🚀 **Overall Improvements**: The new Outlook version brings a host of user-friendly features aimed at improving email management and productivity.

Q & A

What is the new feature in Microsoft Outlook that allows users to try the updated version without contacting the IT department?

The new feature is a toggle switch located at the top right-hand corner of the Outlook interface labeled 'Try the new Outlook.' Users can simply switch it on to upgrade to the new version and off to revert to the old version.

How does the new Outlook's design compare to its previous version and the web version?

The new Outlook has a sleek, minimalist design that closely resembles the web version of Outlook. This similarity indicates Microsoft's direction towards a more unified experience across different platforms.

What is the simplified ribbon feature in the new Outlook and how can users switch between it and the classic view?

The simplified ribbon is a streamlined version of the traditional toolbar at the top of Outlook, offering a cleaner look. Users can easily switch between the simplified and classic views by using a dropdown menu.

What are the different email view densities available in the new Outlook?

The new Outlook offers three email view densities: Cozy, Compact, and Roomie. These allow users to adjust the size of the email previews to their preference.

How has the settings tab in the new Outlook changed from previous versions?

In the new Outlook, the settings tab has moved from its previous location to the top right-hand corner of the interface, making it more accessible.

What are some of the appearance settings that users can customize in the new Outlook?

Users can customize the theme, including light and dark modes, and choose from various solid colors or other themes to personalize the appearance of Outlook.

How is the new Outlook integrated with Microsoft To-Do?

The new Outlook has a more seamless integration with Microsoft To-Do. Users can add tasks directly from Outlook, and even drag emails into the To-Do list to create tasks or calendar events.

What is the snooze email feature in Outlook and how does it help with time management?

The snooze email feature allows users to temporarily remove an email from their inbox and have it redelivered at a specified later time. This helps users to manage their tasks and focus on the most urgent emails first.

What is the pin emails feature in Outlook and how does it benefit users?

The pin emails feature allows users to keep important emails at the top of a folder for easy access. This is useful for emails that are frequently referred to or needed for quick access.

How can the scheduled send feature in Outlook help reduce stress for recipients who work at different hours?

The scheduled send feature allows users to set a specific time for the email to be delivered, ensuring that it arrives when the recipient is most likely to be working. This can prevent unnecessary stress for recipients who might be off-duty.

How have categories in the new Outlook been improved and what benefits do they offer?

Categories in the new Outlook have a cleaner design and better organization. Users can create new categories, assign colors, and easily categorize emails, making it simpler to manage and find specific emails.

What is the recommendation for users who have not yet tried the new Outlook?

The recommendation is for users to try the new Outlook for themselves to experience the updated features and decide if they prefer the new version over the old one.