ABM OrgMan - Organizing Lesson 4: Delegation

Summary

This video discusses the essential concept of delegation in management, highlighting its importance for effective leadership. Delegation involves assigning tasks to subordinates while ensuring clarity in goals, responsibilities, and authority. The video outlines key steps in the delegation process, such as selecting competent individuals and providing necessary resources. It also explores the advantages, including preventing manager overload and enhancing employee empowerment and job satisfaction. However, potential disadvantages, like fostering laziness or dependence among managers, are also addressed. Overall, the video emphasizes the significance of delegation for achieving organizational objectives.

Takeaways

• 😀 Delegation involves assigning tasks and responsibilities to subordinates, enabling managers to focus on higher-level goals.
• 🛠️ Key elements of delegation include authority, responsibility, and accountability, ensuring clarity in roles.
• 🔍 Clearly defining goals and objectives is crucial for effective delegation and task completion.
• 👥 Selecting the right person for the task ensures that the subordinate is competent and aligned with the manager's objectives.
• 📝 Assigning responsibility requires clear expectations about performance and accountability for the delegated tasks.
• 🗣️ Discussing planned approaches allows the assigned person to express how they intend to achieve the task objectives.
• ✅ Granting authority to act is essential once the manager is satisfied with the plan of action presented by the subordinate.
• ⏳ Providing adequate time and resources helps ensure that the delegated tasks are completed effectively.
• 🔄 Regularly checking progress is important to track task accomplishments and address any issues that may arise.
• 🎯 Successful delegation can lead to increased job satisfaction among employees and better overall performance in the organization.

Q & A

What is delegation in management?

Delegation refers to the process of assigning new or additional tasks to subordinates, allowing them the authority to make decisions and take action.

What are the three key elements of delegation?

The three key elements of delegation are authority, responsibility, and accountability.

Why is it important to define the goal clearly when delegating tasks?

Defining the goal clearly ensures that the subordinate understands the task objectives and the expected outcomes.

What criteria should be considered when selecting a person for a delegated task?

The selected person should be competent and align with the manager's task objectives.

How can a manager ensure a subordinate is prepared to take on a task?

A manager can ensure preparedness by discussing the subordinate's planned approaches to accomplish the task objectives.

What role does authority play in delegation?

Authority grants the selected subordinate the right to act in ways necessary to carry out the assigned task.

What are some advantages of delegation?

Advantages include reduced workload for managers, opportunities for employees to utilize their talents, empowerment of employees, increased job satisfaction, and achievement of organizational goals.

What disadvantages might arise from poor delegation practices?

Disadvantages can include laziness among managers, over-dependence on subordinates, lack of control over management priorities, and low self-confidence among managers.

What is the significance of providing enough time and resources to the assigned person?

Providing enough time and resources is essential to ensure that the assigned person can complete the task effectively while being held accountable for the results.

How can checking task progress benefit the delegation process?

Regularly checking task progress allows managers to monitor developments, address any issues, and ensure that the objectives are on track to be achieved.