Empowerment Technology Week 4 Lesson MS Word (MELC)

Summary

In this week's lesson on empowerment technology, Sir Eric discusses advanced application techniques for productivity tools, focusing on Microsoft Word. The lesson aims to enhance the use of common productivity tools and create ICT content for professional communication. It covers the basics of word processing, the functions of Microsoft Word, and its capabilities like spell checking, formatting, and document saving. The tutorial also explores the Microsoft Word interface, including the ribbon, toolbars, and various views. The importance of familiarizing oneself with these tools for efficient document creation and editing is emphasized.

Takeaways

• 😀 Sir Eric is the instructor for the week 4 lesson on empowerment technology.
• 📈 The lesson focuses on applied productivity tools and advanced application techniques.
• 🔧 Students are expected to use productivity tools effectively and create ICT content for professional presentations.
• 💼 Word processing is defined as using a computer to create letters, reports, and documents.
• 🖥 Examples of word processing software include Microsoft Word, Google Docs, and LibreOffice Writer.
• 📝 Microsoft Word is highlighted as a popular and powerful word processing software with a 'what you see is what you get' (WYSIWYG) interface.
• 🖌️ Microsoft Word offers features like spell checking, formatting, and document saving for future use.
• 📑 The capabilities of Microsoft Word include creating professional-looking documents, newsletters, and brochures.
• 🖼️ Microsoft Word provides templates and graphics to enhance document layout and design.
• 📐 The software also allows for the creation of tables, personalized letters, envelopes, and mailing labels.
• 🔍 Familiarity with the Microsoft Word interface, including the ribbon, quick access toolbar, and status bar, is essential for efficient navigation.

Q & A

What is the main focus of the week 4 lesson in the provided transcript?

The main focus of the week 4 lesson is discussing applied productivity tools with advanced application techniques.

What are the essential learning competencies for the week 4 lesson?

The essential learning competencies include using common productivity tools effectively by maximizing advanced application techniques and creating original or derivative ICT content to communicate or present data effectively.

What is the concept of 'What You See Is What You Get' (WYSIWYG) in Microsoft Word as mentioned in the transcript?

In Microsoft Word, 'What You See Is What You Get' (WYSIWYG) means that whatever is typed and formatted in the document is what will be output when printed or viewed as a hard copy.

What are some examples of word processing software mentioned in the transcript?

Examples of word processing software mentioned include AbbeyWord, Apple Pages, Apple TextEdit, Google Docs, LibreOffice Writer, Microsoft Office Word, and WordPerfect.

What is the purpose of the spell checking feature in Microsoft Word?

The spell checking feature in Microsoft Word automatically notifies users of misspelled words and provides the correct spelling, aiding in document accuracy.

What does the 'Ribbon' in Microsoft Word represent and what does it contain?

The 'Ribbon' in Microsoft Word is a graphical interface that replaces menus and toolbars. It contains groups of buttons for common tasks, organized into tabs, making it easier to find and use frequently used commands.

What is the function of the 'Quick Access Toolbar' in Microsoft Word?

The 'Quick Access Toolbar' in Microsoft Word allows users to access frequently used commands quickly, without having to navigate through the Ribbon.

What is the 'Mail Merge' feature in Microsoft Word and how is it used?

The 'Mail Merge' feature in Microsoft Word is used to create personalized letters, envelopes, labels, and e-mail messages by merging a main document with a data source.

What are the different types of document views available in Microsoft Word?

The different types of document views in Microsoft Word include Print Layout, Full Screen Reading, Web Layout, Draft, and Outline View.

What is the significance of the 'Status Bar' in Microsoft Word?

The 'Status Bar' in Microsoft Word displays information such as the current page number, total number of pages, word count, and other document-related details, which can be customized to show additional options.

What are some common shortcut keys in Microsoft Word that users should familiarize themselves with?

Common shortcut keys in Microsoft Word include those for basic navigation, formatting, and editing, which can increase efficiency and are often part of assessments.

Outlines

00:00

📚 Introduction to Week 4 Lesson on Applied Productivity Tools

This paragraph introduces the Week 4 lesson of Empowerment Technology, led by Sir Eric. The focus of the lesson is on applied productivity tools with advanced application techniques. Key competencies for the week include using common productivity tools efficiently and creating original or derivative ICT content to communicate data effectively. Objectives include identifying parts of word processing, inserting and formatting various media, and discussing mail merge.

05:02

💻 Overview of Word Processing and Its Evolution

This paragraph explains what word processing is—using computers to create documents like letters and reports. It contrasts this modern method with traditional typewriters, emphasizing the efficiency and visual improvement provided by computers. Various word processing software options are mentioned, including Microsoft Word, Google Docs, and LibreOffice. Microsoft Word, in particular, is highlighted as a widely used tool with a 'what you see is what you get' (WYSIWYG) interface.

10:03

🖋 Capabilities and Features of Microsoft Word

Microsoft Word’s capabilities, such as spell checking and formatting (bold, italics, underline), are described in this paragraph. The document can be saved for future use, with options for different text alignments. The paragraph also emphasizes the convenience of printing documents and discusses the software's features, which enable the creation of professional-looking letters, reports, newsletters, and brochures. The ease of adding graphics and templates to documents is highlighted.

15:06

🛠 Navigating the Microsoft Word Interface

This paragraph delves into the components of the Microsoft Word interface. It highlights the importance of familiarizing oneself with the working environment, such as the quick access toolbar, file tab, title bar, ribbon, ruler, status bar, and zoom controls. These tools allow users to efficiently navigate and work with documents. Versions like MS Word 2016 and 2019 are mentioned, with emphasis on their advanced tools.

20:06

🔧 Understanding Microsoft Word Elements and Their Functions

Here, various elements of Microsoft Word are explained in detail, including the ribbon, which houses frequently used commands, and the office button, which was replaced by the file tab in newer versions. The quick access toolbar and logical groupings of commands (like formatting and editing) are described, making it easier to perform tasks like formatting fonts, paragraphs, and styles. Different groups within tabs (e.g., home, insert, layout) are also outlined.

📑 Types of Document Views in Microsoft Word

This paragraph explains the different document views available in Microsoft Word. It covers views like draft, web layout, print layout, full-screen reading, and outline view, each designed to cater to different editing or viewing needs. For example, web layout view shows how a document would appear in a web browser, while print layout view displays how elements will appear on a printed page.

⌨️ Microsoft Word Shortcut Keys and Closing Remarks

The final paragraph encourages familiarization with commonly used shortcut keys in Microsoft Word, which will be part of upcoming quizzes or exams. It concludes with a mention of references and sources for images, followed by a thank you message, and a note about the next lesson.

Keywords

💡Word Processing

Word processing refers to the use of computers to create, edit, format, and print text documents. In the context of the video, it is the primary focus, with the script discussing various features and capabilities of word processing software, particularly Microsoft Word. The video aims to educate viewers on how to use these tools effectively for productivity and communication.

💡Microsoft Word

Microsoft Word is a widely used word processing software that allows users to create professional-looking documents. The script highlights its importance and features such as spell checking, formatting tools, and the ability to save and print documents. It is presented as a powerful tool for enhancing productivity and efficiency in document creation.

💡Productivity Tools

Productivity tools are applications or software designed to help users perform tasks more efficiently. The video discusses productivity tools in the context of Microsoft Word, emphasizing advanced application techniques to improve document creation and management. These tools are essential for enhancing work processes and output quality.

💡Advanced Application Techniques

Advanced application techniques refer to sophisticated methods or features within software that can be utilized to perform tasks more effectively. The script mentions these in relation to Microsoft Word, suggesting that mastering these techniques can lead to better document management and improved professional communication.

💡ICT Content

ICT content stands for Information and Communication Technology content, which involves creating and presenting data or information using digital tools. The video mentions the creation of original or derivative ICT content as a learning competency, indicating the importance of understanding how to effectively communicate through digital means.

💡Mail Merge

Mail merge is a feature in Microsoft Word that allows users to create personalized letters, emails, or envelopes by combining a main document with a data source. The script discusses this concept as part of the lesson objectives, showing its relevance in creating personalized communications for various professional tracks.

💡Ribbon

The Ribbon in Microsoft Word is a graphical user interface element that consolidates all the frequently used commands into a single panel. The script explains that the Ribbon replaces the traditional menus and toolbars, making it easier for users to access common tasks and commands while working on their documents.

💡Templates

Templates in Microsoft Word are pre-designed document formats that users can utilize to create standardized documents quickly. The script mentions templates in the context of creating professional-looking documents, suggesting that they are a time-saving feature for users who need to produce consistent, formatted content.

💡Document Views

Document views in Microsoft Word refer to different ways of looking at and working with a document, such as Print Layout, Web Layout, and Full Screen Reading. The script explains the purpose of each view, emphasizing how they can aid in editing, formatting, and previewing documents for various purposes.

💡Shortcut Keys

Shortcut keys are keyboard combinations that allow users to perform common tasks quickly without using the mouse. The script lists several shortcut keys used in Microsoft Word, indicating that they are an essential tool for increasing efficiency and productivity when working with documents.

💡What You See Is What You Get (WYSIWYG)

WYSIWYG is a term used to describe a system in which content displayed on the screen during editing appears the same when printed or viewed in its final output. The script uses this term to describe the functionality of Microsoft Word, emphasizing that what is typed and formatted in the document will be reflected in the final printed or electronic version.

Highlights

Introduction to week 4 lesson on empowerment technology discussing applied productivity tools with advanced application techniques.

Essential learning competency includes using common productivity tools effectively and creating original ICT content.

Objectives of the lesson include identifying parts of word processing and its functions.

Discussion on the concept of mail merge and linking a main document with a data source.

Definition of word processing and its evolution from typewriters to computer-based document creation.

Examples of word processing software including Microsoft Word, Google Docs, and LibreOffice Writer.

Explanation of Microsoft Word's 'What You See Is What You Get' (WYSIWYG) interface.

Common capabilities of a word processor like spell checking, formatting, and saving documents.

Features of Microsoft Word for creating professional-looking documents, letters, reports, and newsletters.

Importance of familiarizing with the Microsoft Office Word window and working environment.

Description of the Quick Access Toolbar, File Tab, Title Bar, Ribbon, and other elements of the Microsoft Word interface.

Explanation of the Ribbon's role in organizing commands into tabs and groups for easy access.

Details on the different tabs in Microsoft Word such as Home, Insert, Page Layout, References, Mailings, Review, and View.

The function of the Title Bar and File Extension formats like .doc and .docx in Microsoft Word.

Use of the Ruler to change the format of documents quickly in Microsoft Word.

Different types of document views in Microsoft Word including Print Layout, Web Layout, and Full Screen Reading.

Common shortcut keys in Microsoft Word that can improve efficiency and productivity.

Conclusion and anticipation for the next week's lesson.

Transcripts

[Music]

hello

and welcome for our

week 4 lesson

[Music]

for empowerment technology so i am sir

eric once again and for our week 4

lesson we'll be discussing

about the applied productivity tools

with advanced application techniques

[Music]

most essential learning competency for

this week for

lesson are first is uses common

productivity tools effectively

by maximizing advances application

techniques

last creates an original or derivative

ict content

to effectively communicate or present

data

information related to specific

professional tracks

[Music]

objectives for this lesson or

we have first identified the parts of

word processing and its functions

insert and format pictures clip art

shape smart art charts and screen

clippings

discuss the concept of mail merge create

and link a main document and a data

source

[Music]

productivity tools will be discussing

about

the microsoft word

what is word processing so we're

processing the use of

computer to write or create letters

reports and documents so from

the traditional way of typing

in the the documents using the

typewriter now we

will going to use the computer to create

or write the letters reports and

documents so it has a program in order

for us

to use for making our document so it

enables you also to save time

and to improve the appearance of your

document

so some example of word processing

software that

um we use before

and today so we have

the uh abbey word the apple

i were pages apple text edit

for apple mac os included the word

processor

um coral world perfect

google docs is also a word processing

software

but it's an online and free uh

libreoffice

writer it's also free

we have also microsoft office word

and we have the word perfect so there's

a lot of

software for or programs for word

processing or wordpress or

microsoft word is the

one of the most popular and powerful

word

processing software today and microsoft

word is what you see

is what you get word process from it to

say

it's uh whatever you type in on your

documents

okay um that will be the output once

you um print it

or have the the hard copy

[Music]

so for microsoft word you can easily

create simple

and complex documents like memos or

reports

[Music]

and what are the common capabilities of

word processor

capabilities of the microsoft word it

has a spell checking

so i mean to say it will automatically

notify you if you mess

misspelled um some of the words in your

paragraphs or

in your sentences it will provide

you the correct spelling of

the word

so we have the standard layout for

normal document

next is capable of bold print idolized

or underlined character so we can format

our documents according to our

preferences

all right according to not in format

[Music]

and we can save our documents

and we can still use it right in the

future

so that's um a good thing

all right so that we can um

documents

[Music]

so we can still um open it and edit

the document

it's different kinds of text line

alignment

so we can choose whether if we wanted to

make it in a line

align left center

or right align

[Music]

and we can also have the hard copy by

printing

our document

[Music]

and what are the features of the

microsoft

word so for microsoft word you can

create professional linking documents

quickly

and efficiently because of the available

um formats okay

for making the documents we can easily

create

a professional looking documents because

of this

you can easily create letters reports

manuals

newsletters and brochures so it's not

just

um a letter or a document

but we can also create newsletters and

rescuers

for our business

so if we want to create a share of our

um item so we can use the microsoft

word and if we are fond of making or

creating a news

for our blog we can also use

microsoft word for this

easy to do the layouting because of that

available

graphics so because of available

clip arts or graphics that we can use

for making our

um documents with graphics so

it's it's very easy to do this and it

has also like

a template for adding graphics or avail

um yeah available graphics in in

microsoft word

[Music]

and also we can easily create tables

personals

envelopes and mailing lab

labels

[Music]

so what is it it's very important for us

to be

familiarized with the microsoft office

world window or the working environment

so that

it would be easier for us to navigate

okay the microsoft word so we know um

where to go where to find the

the tools that we need okay when we are

working with our

documents so let us learn um the the

different

words microsoft word

elements or parts of the microsoft word

working

environment

[Music]

all right so we have this um ms world

version 2016 or 2019

so for this we have the quick access

toolbar

and the file tab

[Music]

and also we have the title bar

and the ribbon this one

and we have also

the ruler there the status bar

here

here and we have the view buttons

this one and we have the zoom controls

right

[Music]

still we have the file tab quick access

toolbar tabs

this one and the ribbon

this whole

okay and

we have the group of commands an example

of group

of commands this one and this one

[Music]

and this one and this

is um comments so example of

commands and though i am

all right so microsoft office word

element so let us

know the meaning of each

element in microsoft word

i have the reborn so it is the area of

at the top

of the screen below the title bar where

almost all the frequently used commands

are placed

replaces the menus and toolbars found

and earlier versions

of word so there even groups buttons for

common tests together

in tabs on a graphical interface so this

is our ribbon where we can find

all of our frequently used commands

or common commands that we used in

um making our document

so for the rebound it has um

group buttons for um

common task commands

and

i guess of office button this is also

this is available in the older version

of microsoft word but now

it was uh replaced

by file tab

okay so if you can still see this if you

are using the older version

this one so we um called

it microsoft office button where

it is a place on the upper left hand

corner of the screen

this button replaces the file button in

the previous version so it holds all

the commonly used commands such as new

open

save print and recent documents

so hit the shaft

click access toolboard so it provides

you with access

to commands you frequently use

frequently used comments

this is on the upper left

right of our microsoft word window

are logical collections of

features designed to perform functions

that you will utilize in developing

or editing your word document so common

buttons with a common purpose

are clustered together so we need to say

um

commands

[Music]

like for example for formatting doc um

formatting

or font or this one a clipboard

so i had to so

atopy group of commands

and then for the paragraph also here

um styles and

and then for editings

[Music]

now so the ribbon is broken down into

seven types by default

so each tab has a common purpose and

consists of

several groups to select a tab simply

click on

it and the appropriate groups will be

display so

at the point then

so once peanut click nothing ito so it

will display

um the document groups

okay either

[Music]

contain the foreign tools so we have the

home we have

clipboard fonts paragraph styles and

editing

group and for insert we can find it here

pages tables illustrations links

pattern footer text and symbols

and for the page layout them themes

page set up page background paragraph

arrange and for references tab table of

contents

footnote citation and bibliography

captions index and table of authorities

therefore the mailings tab create

start mail merge write and insert fields

preview results finished and for the

review tab

we can find here the proofing comments

tracking changes compare protect and for

the view

we can find here the different

view commands okay we have the document

freeze

shower hide zoom window

and the macro so you can just um

check on your microsoft word

all right the different um tabs

and um the following tools that we can

find for each

so we have the title but it displays the

title of your

document on which you are currently

working so it depends

on you go under your name or file name

now you document okay

and for the extension

file format for microsoft word we have

the

dot d o c

[Music]

x okay that's the file

extension format for the documents

[Music]

so you can use the ruler to change the

format of your

document quickly so if you want to

change the index

of your document so you can just have to

select this or move

this ruler

[Music]

selection point so the blinking vertical

line in the document screen indicates

where text will appear when you begin

typing

or it shows a sort of display

um where we are working

right on our documents or we're

going to start typing in our

documents

the document screen so this is the area

or the white area of the screen

where you type in

your documents or the letters or the

paragraphs

or where you insert the graphics

okay so um in other references they

called

it canva so you right now

since we have the status bar so this row

can be customized by right clicking

and selecting desired options desired

options may include the page number or

number of total page

word count insert over type mode caps

lock

and zoom and slide so with the status by

displays the number or the number of

your

pages or the number of your

words so it depends

all you need to just to right click okay

here

just right click then select

a new machine stylus bar here

we have the zoom sled so it allows you

to

increase or decrease the amount of the

document you see on the switch if you

wanted to make it

smaller or larger

size okay

we have this scrum also allows you to

view enter workbook by moving it

up down we're going to scroll down left

or right of the horizontal

scroll bar

you have the view controls are the

buttocks options to show your document

from various views

perspectives to use when displaying a

document

[Music]

let's understand um the different

types of document views in microsoft

word

view so it is the most frequently used

view you use draft view to quickly edit

your

document

[Music]

and web layout view enables you to see

your document as

it would appear in a browser such as the

google chrome so for the web layout we

bought a

um nasa google chrome

or any browser um

set up okay so

even now for web layout view

print layout view so this is the default

view so it allows you to see how text

graphics and other elements will be

positioned

on the printed page

next we have the full screen reading so

pharmacy screen to make

reading your document more comfortable

the outline view displays a document in

outline form

you can display headings without the

text

if you will be heading the accompanying

text moves

within

view language word document

and these are um common

shortcut keys that we can use in

microsoft word

so please do familiarize yourselves okay

with this

um commonly used shortcut keys

because it will be part of your

quizzes or exams

[Music]

references and sources of images or

image

alright so that's it thank you very much

i'll see you next week for our next

lesson