Tahapan Implementasi ERP yang Harus Pebisnis Tahu!

Summary

This video introduces the essential stages of ERP implementation for beginners. It covers everything from the initial ERP purchase to critical steps such as the Kickoff meeting, setting up project communication tools, and onboarding training for staff. Key steps like master data input, staff training, and final handover documents are emphasized to ensure smooth implementation. The video stresses the importance of collaboration between the business owner and vendor for successful ERP implementation and encourages viewers to engage by commenting for future topics.

Takeaways

• 😀 ERP implementation begins after the purchase, with the first step being database selection (either local server or vendor-hosted).
• 😀 A Kickoff meeting is essential, where you and the vendor align on project goals, timelines, and expectations.
• 😀 The Kickoff meeting should include introductions, project objectives, expected outcomes, and communication guidelines.
• 😀 Project communication tools like WhatsApp, Trello, or Slack should be chosen to facilitate effective collaboration throughout the project.
• 😀 Master data management is a crucial step, involving the accurate recording and input of company data into the ERP system.
• 😀 Staff from various departments (accounting, warehouse, etc.) should be present during the master data phase to ensure comprehensive data entry.
• 😀 Training for employees is critical and usually takes at least seven days. It ensures that staff members are comfortable with the ERP software.
• 😀 Encourage proactive participation in training sessions, and request the vendor to conduct quizzes to ensure proper understanding.
• 😀 After completing the training, the project moves to the handover phase where the vendor delivers the finalized ERP system and necessary documentation.
• 😀 The success of ERP implementation depends on collaboration and commitment from both the vendor and the business owner.
• 😀 To ensure smooth ERP implementation, the business owner must stay involved in the process and actively monitor progress with the vendor.

Q & A

What is the focus of this video series?

The video series focuses on ERP implementation for beginners, providing insights into the stages of ERP setup and best practices for businesses looking to implement ERP systems.

What happens after purchasing ERP software?

After purchasing the ERP software, the implementation process begins, which includes several stages, starting with the initial meeting and setting up the necessary database.

What are the two types of database options for ERP implementation?

The two types of database options are installing a local server or renting a server from a vendor. The choice depends on the business needs.

What is the purpose of the Kickoff meeting?

The Kickoff meeting is the initial meeting between the business and the ERP vendor to outline the project, set goals, introduce team members, and ensure everyone is aligned on the project’s objectives.

Who should attend the Kickoff meeting?

Key personnel from both the business side and the vendor side, including the project manager, implementation manager, and other relevant team members, should attend the Kickoff meeting.

What is the role of the Project Manager in the implementation?

The Project Manager is responsible for overseeing the ERP implementation, managing timelines, coordinating the team, and ensuring that the project stays on track.

What tools are commonly used for communication during ERP implementation?

Common communication tools include WhatsApp, Trello, Slack, Basecamp, and Microsoft Teams, though the specific tools may depend on the vendor's policies.

Why is creating a project group essential for ERP implementation?

Creating a project group is essential for efficient communication and tracking the progress of the project. It ensures all parties are informed and aligned throughout the implementation process.

What happens during the Master Data phase of ERP implementation?

During the Master Data phase, data from various departments (such as accounting and inventory) is collected and inputted into the ERP system. It is a critical stage as it ensures accurate and complete data for the system to function properly.

How long does the training phase usually last?

The training phase typically lasts at least seven business days, depending on the vendor’s policies and the agreement made during the Kickoff meeting. During this time, staff members are trained on how to use the ERP system effectively.

What is the significance of the Business Handover (BSC) phase in ERP implementation?

The Business Handover (BSC) phase marks the completion of the core implementation steps. The vendor formally hands over the system, and relevant documents are signed, confirming the successful transfer of the ERP system.

What should businesses ensure during the training phase?

During the training phase, businesses should ensure that all staff members are proactive and actively participating in the training. This helps ensure they are comfortable using the system once it’s implemented.

What is required for the successful implementation of ERP?

Successful ERP implementation requires strong cooperation between the business and the vendor. Both parties must commit to the process, collaborate effectively, and be diligent in ensuring the system works as expected.