Word: Formatting Text

Summary

The video script highlights how formatting can dramatically enhance the appearance of a document in Microsoft Word. It covers key formatting tools such as adjusting font size, changing font type, applying colors, and using bold, italic, or underline to emphasize text. The narrator demonstrates how to quickly modify text case and use the highlighter for reviewing. Finally, it touches on adjusting text alignment to improve the overall professionalism of the document. The emphasis is on using these tools to make text stand out and improve the flyer’s visual appeal.

Takeaways

• 🔠 Increasing font size can make important text like a title stand out.
• 🔡 You can preview font sizes in Microsoft Word by using the drop-down arrow or entering a specific size.
• 🎨 Changing the font and its color can enhance the visual appeal of a document.
• 🌈 The font color options include theme colors and additional colors via 'More Colors'.
• 🔤 Using Bold, Italic, or Underline can emphasize text and make it more noticeable.
• 🔠 The 'Change Case' command allows for easy conversion of text to uppercase without retyping.
• 🖍️ The highlighter tool can be used to mark important sections to review later.
• 📐 Text alignment options like left, center, right, or justified can affect the professionalism of the document.
• 🎯 Center alignment can make a flyer look more polished and professional.
• ✨ Proper formatting can significantly improve the overall look and impact of a document.

Q & A

What is the first step to make the text 'For Rent' stand out in the flyer?

The first step is to select the text and make it bigger by adjusting the font size using the font size box in the Font group on the Home tab.

How can you change the font size in Microsoft Word?

You can change the font size by entering the exact size in the font size box or by selecting a size from the drop-down list. There's also a live preview as you go through the list.

What are the 'Shrink' and 'Grow' commands used for?

The 'Shrink' and 'Grow' commands are used for quickly changing the size of the text without manually selecting a specific font size.

How can you change the font style in the flyer?

You can change the font style by clicking the drop-down arrow next to the font name in the Font group and scrolling through the available options. You'll see a live preview of each font.

What steps are involved in changing the font color?

To change the font color, click the arrow next to the Font Color command and select one of the theme colors. If none are suitable, you can choose 'More Colors' to access additional options.

What formatting options can make text stand out even more?

In addition to changing the font size and color, using Bold, Italic, or Underline can make text stand out more.

How can you change text to uppercase without re-typing it?

You can change text to uppercase by using the 'Change Case' command, which allows you to automatically convert the selected text to all uppercase.

How is the highlighter tool useful when working on a flyer?

The highlighter tool can be used to mark text that needs to be double-checked or edited later. You can choose a highlight color to easily identify the text.

What are the different text alignment options available in Microsoft Word?

The alignment options include left, center, right, and justified, which can be found in the Paragraph group. Centered alignment was chosen in this example for a more professional look.

How does formatting affect the overall appearance of the document?

Formatting, such as adjusting font size, style, color, and alignment, can significantly improve the document's appearance, making it more professional and eye-catching.

Outlines

00:00

📄 Text Formatting in Microsoft Word

The paragraph discusses enhancing the visual appeal of a document in Microsoft Word through formatting. It starts with selecting the text 'For Rent' and increasing its size to make it prominent as a title. The user is guided to use the Font group on the Home tab to change the font size, with a suggestion to try 48 and then a larger size. The Shrink and Grow options are mentioned for quick size adjustments. Changing the font and color is also covered, with a live preview feature highlighted. The paragraph suggests using bold for emphasis and the Change Case command to convert text to uppercase. The use of the highlighter tool to mark areas needing revision is mentioned, along with adjusting text alignment to improve the document's professionalism.

Keywords

💡Formatting

Formatting refers to the process of arranging and styling text in a document to enhance its readability and appearance. In the video, the narrator emphasizes how formatting can make text stand out and grab the reader's attention, such as by adjusting font size, color, and alignment.

💡Font Size

Font size refers to how large or small the text appears on the screen. The video shows how increasing the font size of 'For Rent' to 48 makes it more noticeable, effectively using size to make important information stand out, such as a title.

💡Font Color

Font color refers to changing the color of the text to make it visually appealing or to match a certain theme. In the video, the narrator selects a peach color to complement the flyer’s existing color scheme, showing how color can enhance the overall design.

💡Bold

Bold is a text formatting style that makes characters appear thicker and darker. In the video, the narrator applies bold to make the title more prominent, which helps draw attention to key information like 'For Rent'.

💡Italic

Italic is a formatting style where text is slanted to the right. It is often used to emphasize specific words or phrases. While the video does not apply Italic directly, it is mentioned as an option for making text stand out in documents.

💡Underline

Underline is a text formatting feature that draws a line beneath the text. Like Bold and Italic, Underline can be used to highlight important text. Though not applied in the video, it is presented as another option for emphasizing content.

💡Change Case

Change Case is a command in Word that allows the user to switch text between different capitalization formats (e.g., lowercase, UPPERCASE, Sentence case). In the video, the narrator uses this feature to quickly convert the text 'For Rent' to uppercase without having to retype it.

💡Alignment

Alignment refers to the positioning of text within a document, such as left, center, right, or justified. In the video, the narrator chooses the center alignment to give the flyer a more professional look by positioning the text evenly on the page.

💡Highlighter Tool

The highlighter tool allows users to mark specific portions of text with color for future reference. In the video, the narrator uses a yellow highlighter to mark an area that needs to be double-checked before printing, illustrating its practical use in editing and reviewing documents.

💡Flyer

A flyer is a printed advertisement or announcement typically used to convey information in a visually appealing way. The entire video revolves around formatting a flyer to make it more effective, including modifying text appearance, color, and alignment to grab attention.

Highlights

The document's look and feel significantly depend on the formatting choices.

Adding formatting can make text stand out and grab the reader’s attention.

To modify text size, select the text and adjust the font size from the Home tab.

The Font group on the Home tab allows you to choose from a variety of font sizes.

Live previews of the text appearance are available when selecting a font size or style.

The font size was increased to 48 for emphasis, making it appear like a proper title.

The Shrink and Grow commands provide quick options for adjusting text size.

Use the drop-down menu to change the font style and get live previews of each option.

Text color can be customized using the Font Color command or the More Colors option.

Formatting options like Bold, Italic, and Underline can enhance the text's visibility.

Text transformations such as changing the case can be applied with the Change Case command.

The highlighter tool helps to mark important points that need to be reviewed or fixed later.

Text alignment, such as left, center, right, and justified, can be adjusted from the Paragraph group.

Center alignment was chosen to give the flyer a more professional and balanced look.

Effective use of formatting tools can completely transform the visual impact of a document.

Transcripts

In Microsoft Word, the look and feel of your document has a lot to do with the formatting

choices you make.

If we added some formatting to this flyer, for example, we could really make the text

stand out so it grabs the reader's attention.

I'd like to start by selecting the text that says For Rent and making it bigger, like a

proper title.

Just go to the Font group on the Home tab and locate the font size box.

You can enter the exact font size you want, or click the drop-down arrow to select one.

You'll see a preview of the results as you go down the list.

I think 48 looks good.

Maybe we could go a little bigger though.

Shrink and Grow are two other options for quickly changing the size of your text.

All you have to do is click the command and… perfect.

To change the actual font, click the drop-down arrow here.

Then make your way down the list—you'll get that live preview again.

So, how about some color?

To view your options, click the arrow next to the Font Color command.

You can go with one of the theme colors here… or if you don't see anything you like, go

ahead and click More Colors.

This peach color should look nice with the color scheme we already have.

Another way to make your text stand out is to use Bold, Italic, or Underline.

Bold should be a good choice in this example.

Now the text really calls attention to what I'm advertising.

I wonder what it would look like in all uppercase though.

Luckily, I don't have to re-type it; I can just use the Change Case command to change

it automatically.

Excellent.

Let's take a look at the rest of the flyer.

As you can see, there's something I need to double-check before I print the final copy.

I think I'll use the highlighter tool to mark it—that way, I'll remember to fix it later.

Just click the arrow next to the command that says Text Highlight Color… then choose the

color you want.

Yellow should be just fine.

Now for the finishing touch—adjusting the placement (or alignment) of the text.

We'll start by selecting all the text in the flyer.

The Alignment commands can be found in the Paragraph group.

Your options include left, center, right, and justified.

I think centered is what I had in mind.

It makes the flyer look much more professional.

And there we go!

What a big difference formatting can make.