7 Best AI Meeting Assistant & Note Taking Tools [2023]

This video showcases the top AI meeting assistants of 2023, designed to revolutionize the way we conduct and document meetings. MeetGeek, Otter.ai, tl;dv, Motion, Chorus, Airgram, and FireFlies.ai are highlighted for their unique features, such as automated transcription, summarization, action item tagging, and integration with various platforms. These tools aim to enhance productivity by reducing manual note-taking, improving meeting engagement, and providing actionable insights. With free trials and discounts available, viewers are encouraged to explore these platforms to find the one that best fits their needs.

Takeaways

• 📝 MeetGeek is a revolutionary AI meeting assistant that records, transcribes, summarizes, and shares key insights from meetings, reducing manual note-taking and transcription efforts.
• 🔍 Otter.ai is an AI-driven platform that provides real-time transcription and automated meeting notes, integrating with conferencing tools and offering unique features like slide capture.
• 🔑 tl;dv is an AI-powered meeting software that uses GPT technology for high-quality recording and transcription in multiple languages, with a robust search feature and customizable insights.
• ⏱️ Motion is an AI-based Meeting Scheduler that simplifies scheduling, sets daily meeting limits, and provides personalized booking pages and reusable meeting templates.
• 📊 Chorus is a conversation intelligence platform that captures and analyzes customer interactions, offering sales call analysis, deal intelligence, and relationship management for performance-driven sales teams.
• 📈 Airgram is an AI meeting assistant that specializes in data extraction, seamlessly integrating with video conferencing platforms and extracting specific data types from meeting transcripts.
• 🤖 FireFlies.ai is an all-in-one business platform that goes beyond meeting transcriptions, offering searchable conversations, file sharing, and meeting management with unique features like the Fireboat bot for conversational search.
• 💡 Most of the mentioned AI meeting assistants offer free trials, allowing users to test their features and find the best fit for their needs.
• 📈 AI meeting assistants can significantly boost productivity by automating the meeting process, providing insights, and enabling efficient data extraction and organization.
• 🚀 Integration with various tools and platforms is a common feature among these assistants, allowing for seamless synchronization with existing workflows and applications.
• 📚 The ability to generate summaries, highlight key points, and assign action items during or after meetings is a valuable feature that these AI meeting assistants commonly provide.
• 🌐 The global appeal of these tools is evident with their multilingual capabilities and the ability to serve a wide range of users from small startups to Fortune 500 companies.

Q & A

What is the primary function of AI meeting assistants?

AI meeting assistants are software tools that record calls, transcribe audio, and store all information for later use. They offer features like summarizing transcripts, listing key insights, and generating action items.

How does MeetGeek's AI Meeting Minutes feature benefit users?

MeetGeek's AI Meeting Minutes feature provides an AI-generated summary after every meeting, eliminating the need for time-consuming follow-ups. It includes a conversation summary in human-like language, a one-paragraph outline of the meeting's highlights, and a transcript with timestamps for quick navigation.

What are some of the integrations that Otter.ai supports?

Otter.ai integrates with popular conferencing tools like Zoom, Microsoft Teams, and Google Meet, allowing it to automatically join and record meetings, and also capture and embed slides into the meeting notes.

What is the unique capability of tl;dv regarding slide capture during virtual meetings?

tl;dv has the unique capability to automatically capture and embed slides presented during virtual meetings into the meeting notes, providing a holistic view of the content discussed.

How does Motion help with scheduling and time management?

Motion operates as an AI-based Meeting Scheduler, handling the task of setting up meetings, considering preferred meeting times, and limiting the number of meetings in a day to ensure schedules do not become overwhelming.

What is Chorus and how does it aid sales teams?

Chorus is a conversation intelligence platform that captures and analyzes customer calls, meetings, and emails. It offers features like Sales Call Analysis, Deal Intelligence & Relationship Management, and Market Intelligence to help sales teams understand deal dynamics, improve performance, and make strategic decisions.

What feature of Airgram stands out for data extraction?

Airgram's standout feature is its ability to extract specific data types from transcripts, such as mentions of individuals, locations, and currencies, providing a structured overview of the discussed content.

What is the Fireboat bot in FireFlies.ai used for?

The Fireboat bot in FireFlies.ai is used to handle day-to-day conversations, allowing users to instantly search transcripts and retrieve needed information, saving time and effort.

How does MeetGeek help teams stay aligned?

MeetGeek allows users to create teams and automatically share meeting recordings, summaries, or highlights with the necessary departments, ensuring alignment and efficient communication across the company.

What does tl;dv offer for users who prefer a quick summary?

tl;dv's AI can craft a succinct paragraph based on search results, allowing users to grasp the essence of the meeting without going through excessive details.

How does Chorus help in onboarding and sales enablement?

Chorus identifies winning behaviors that can uplevel team skills, reduce new hire ramp time, drive methodology adherence, and ultimately improve team performance.

What are the benefits of using FireFlies for searchable conversations and file sharing?

FireFlies provides an all-in-one solution for searchable conversations, file sharing, and meeting management. It allows for easy uploading, transcribing, organizing, searching, and sharing of audio files, and can be customized with folders and tags for structured conversations.

Outlines

00:00

🚀 Introduction to AI Meeting Assistants

This paragraph introduces AI meeting assistants as software tools that record, transcribe, and store call data for later use. It outlines the capabilities of these tools, including summarizing transcripts, listing key insights, and generating action items. The video promises to review the top AI meeting assistants available, providing timestamps, free trials, and discounts for the viewers.

05:00

📝 MeetGeek: The Revolutionary AI Meeting Assistant

MeetGeek is highlighted as an AI meeting assistant that enhances customer calls and meetings by automatically recording, transcribing, summarizing, and sharing key insights. It offers an AI-generated summary post-meeting, auto-tags action items, and stores meeting notes from various platforms in a secure, searchable location. MeetGeek also enables sharing of meeting insights, identifies meeting strengths and improvement areas, and integrates with multiple tools and apps.

10:01

🦊 Otter.ai: The Transformative AI-Driven Platform

Otter.ai is presented as a platform with real-time transcription capabilities, designed to improve meeting documentation. It integrates with conferencing tools, generates automated meeting notes, captures slides, and provides real-time summaries. Otter.ai also includes a personalized booking page, live chat functionality, and caters to educational needs with real-time captions and notes.

🔍 tl;dv: AI-Powered Meeting Software with GPT Technology

tl;dv is an AI-powered software that manages and documents online meetings. It records high-quality video and sound, transcribes in multiple languages, and has a robust search feature. The platform allows users to add manual notes, categorize calls, and create shareable video clips. It also provides controlled recording and a free plan for unlimited transcription.

⏱️ Motion: The AI-Based Meeting Scheduler

Motion is an app designed to assist with scheduling needs, acting as a personal assistant. It considers preferred meeting times, limits daily meetings, and creates personalized booking pages. The app offers reusable meeting templates, adjustable settings, and reduces email clutter by generating custom emails for sharing availability.

🎓 Chorus: Conversation Intelligence Platform

Chorus is a platform that captures and analyzes customer calls, meetings, and emails to drive process changes and revenue impact. It offers sales call analysis, onboarding, deal intelligence, relationship management, and market intelligence. Chorus is recommended for its coaching capabilities and its ability to bring customer conversations to life.

📈 Airgram: AI-Driven Data Extraction for Meetings

Airgram is an AI meeting assistant that focuses on data extraction, integrating with platforms like Zoom, Meet, and Teams. It transcribes spoken words and extracts specific data types. Airgram allows for manual note-taking alongside the transcript, collaboration through comments and highlights, and the creation of shareable video clips. It also integrates with Microsoft Word and Google Docs.

🔗 FireFlies.ai: The All-In-One Business Platform

FireFlies is an all-in-one platform for searchable conversations, file sharing, and meeting management. It features a bot called Fireboat for searching transcripts and has strong integration capabilities with CRM, calendar, video chat, and other business apps. FireFlies allows for customization and productivity enhancements, though some users have noted the need for improved transcription accuracy and editing interface.

Keywords

AI meeting assistant

AI meeting assistants are software tools that automate the process of recording, transcribing, and summarizing meetings. They are designed to enhance productivity by reducing the manual effort of note-taking and providing actionable insights from meeting discussions. In the video, various AI meeting assistants are discussed, highlighting their unique features and benefits.

Transcription

Transcription refers to the process of converting spoken language into written text. In the context of the video, AI meeting assistants provide real-time or post-meeting transcription services, ensuring that every detail of the conversation is captured accurately. This feature is crucial for legal compliance, review, and future reference.

Action items

Action items are specific tasks or steps that need to be taken following a meeting. The AI meeting assistants mentioned in the video can automatically identify and tag action items from the discussion, facilitating better organization and follow-up on the commitments made during the meeting.

Integration

Integration in the context of the video means the ability of AI meeting assistants to connect and work seamlessly with other software tools and platforms such as Zoom, Microsoft Teams, Google Calendar, and Slack. This feature allows for a more streamlined workflow and centralized access to meeting data.

Summarization

Summarization is the AI-driven process of condensing a long meeting transcript into a shorter, more digestible format that captures the key points and highlights. The video showcases how AI meeting assistants can generate summaries, saving users time and making it easier to review and communicate the outcomes of meetings.

Real-time captioning

Real-time captioning is a feature that provides live text transcription of spoken words, which is particularly useful for remote meetings and educational settings. It enhances accessibility for participants who are deaf or hard of hearing, or for those who may benefit from visual aids during discussions.

Data extraction

Data extraction, as discussed in the video, is the ability of AI meeting assistants to identify and pull out specific information from meeting transcripts, such as names, locations, or financial figures. This feature is valuable for organizing and analyzing the content of meetings for better decision-making and record-keeping.

Meeting scheduler

A meeting scheduler is an AI-based tool that automates the process of setting up and organizing meetings. It considers the user's availability and preferences to streamline the scheduling process, reducing the time spent on back-and-forth communication and increasing productivity.

Conversation intelligence

Conversation intelligence platforms, like Chorus mentioned in the video, analyze customer interactions, including calls, meetings, and emails, to provide insights into customer engagement and sales performance. These platforms help businesses understand why deals are won or lost and identify areas for improvement.

File sharing

File sharing is a feature that allows users to upload, transcribe, and share audio files within the AI meeting assistant platform. This capability is essential for collaborative work and ensures that meeting content is accessible and organized for team members.

Discounts and free trials

The video mentions that many of the AI meeting assistant platforms offer discounts and free trials to potential users. These offers are designed to encourage users to test the software and see if it meets their needs before making a financial commitment.

Highlights

AI meeting assistants record calls, transcribe audio, and store information for later use.

Features include summarizing transcripts, listing key insights, and generating action items.

MeetGeek is an AI meeting assistant that maximizes the value of customer calls and meetings.

MeetGeek provides AI-generated summaries, eliminating the need for manual follow-ups.

The platform auto-tags action items and important details for easy review and action.

MeetGeek stores meeting notes from Zoom, Teams, and Google in a single, searchable location.

Otter.ai is an AI-driven platform for managing and documenting meetings with real-time transcription.

Otter.ai integrates with conferencing tools and generates automated meeting notes.

The platform captures and embeds slides into meeting notes for a holistic view of the content discussed.

tl;dv is an AI-powered software that uses GPT technology for managing and documenting online meetings.

tl;dv offers a robust search feature and the ability to add manual notes to transcripts.

Motion is an AI-based Meeting Scheduler designed to assist with scheduling needs.

Motion limits the number of daily meetings to prevent overwhelming schedules.

Chorus is a conversation intelligence platform that captures and analyzes customer interactions.

Chorus offers Sales Call Analysis and Deal Intelligence & Relationship Management features.

Airgram specializes in AI-driven data extraction from meeting transcripts.

Airgram allows for manual note-taking and collaboration on the generated transcript.

FireFlies.ai provides an all-in-one solution for searchable conversations, file sharing, and meeting management.

FireFlies offers integrations with CRM, calendar, video chat, and other business apps.