OBM250 - MOCK MEETING ASSIGNMENT

Summary

The transcript details a meeting about launching a new product event. The event coordinator outlines the plan for the event, scheduled for October 2, 2023, at the Garden Hall, Star Avenue Lifestyle Mall, with 150 attendees. Key activities include guest arrivals, speeches, dinner, a product launch, and a lucky draw with various prizes. The finance division discusses the budget, covering venue rental, catering, lucky draw items, invitations, advertisements, and decorations. The team emphasizes ensuring the event's success through meticulous planning, marketing efforts, and budget management.

Takeaways

• 📅 The product launch event is scheduled for October 2, 2023, from 8 PM to 11 PM at the Garden Hall, Star Avenue Lifestyle Mall.
• 👥 An estimated 150 people will be invited, including VIP guests.
• 🎤 The event will feature speeches, a dinner with live performances, and a Lucky Draw.
• 🍽️ Catering has been arranged with a cost of 60 Ringgit per person, offering a buffet menu including spaghetti bolognese, mac and cheese, caramel pudding, and cocktails.
• 📸 A photographer and videographer have been hired to document the event.
• 🎨 Decorations will include balloons, streamers, candles, and ribbons, following a Bollywood theme.
• 🎁 The Lucky Draw prizes include high-value items like an iPad, Apple Watch, AirPods, and more.
• 🛍️ Goodie bags for attendees will contain skincare trial sets, chocolates, and small bottles of mineral water.
• 💸 The budget for the venue rental is 4,500 Ringgit, and the total cost for the buffet is 7,500 Ringgit.
• 📊 A comprehensive marketing plan includes social media advertisements, posters, and flyers to generate buzz and attract customers.

Q & A

What is the purpose of the meeting described in the script?

The purpose of the meeting is to discuss the launch event for a new product, including details on the event's logistics, marketing strategies, and budget considerations.

Who is responsible for recording the minutes of the previous meeting?

One of the board members mentioned that they have recorded all the important information regarding the minutes of the previous meeting.

Where and when will the new product launch event be held?

The event will be held on October 2, 2023, from 8 PM to 11 PM at the Garden Hall, Level 4, Star Avenue Lifestyle Mall.

How many people are estimated to be invited to the event?

An estimated 150 people will be invited to the event.

Who are the VIP guests invited to the event?

The VIP guests invited to the event include Roslan, Syamim, and MKK Click.

What is the theme of the event?

The theme of the event is Bollywood.

What are some of the food items included in the catering for the event?

The buffet menu includes spaghetti bolognese, mac and cheese, caramel pudding, and cocktail.

What are some of the high-value items for the lucky draw?

High-value items for the lucky draw include an iPad, an Apple Watch, AirPods, a coffee maker, and a cooking set.

What is included in the goodie bags for the guests?

The goodie bags will include a set trial of skincare products, six pieces of chocolate, and a small bottle of Evian mineral water.

How much is the estimated total budget for the venue rental and catering?

The venue rental will cost approximately 4,150 Ringgit, and the total cost for catering is estimated at 7,500 Ringgit.

Outlines

00:00

📝 Meeting Opening and Agenda Overview

The script begins with a chaotic start to a meeting, with music and greetings as the board members are welcomed. The speaker mentions a previous meeting and the appointment of new positions. The main focus is on the upcoming new product launch event, 'Seven Wonders,' and the hope for progress updates. The meeting's agenda includes discussing the event details and the minutes from the previous meeting are recorded and available for review.

05:02

🎉 Detailed Planning of the Product Launch Event

The second paragraph delves into the specifics of the new product launch event. Scheduled for the evening of February 2, 2023, at the Garden Hall in Star Avenue Lifestyle Mall, the event will feature a Bollywood theme and cater to an estimated 150 guests. Key attendees include VIPs and the event will be hosted by Islam. Catering is arranged with a buffet menu priced at 155 Ringgit per person. The event will also have a photographer, videographer, and Lucky Draw prizes including an iPad, Apple Watch, and other items. Goodie bags for guests will contain skincare products, chocolates, and mineral water.

10:06

📈 Marketing Strategy and Event Promotion

The third paragraph outlines the marketing strategy for the product launch. It includes a visual advertisement campaign on social media platforms and a focus on highlighting the unique selling points of the product. The marketing team is working on creating a strong desire for the product before its market release. Additionally, a digital event is planned to showcase the product and engage with the audience, leveraging social media for a widespread impact.

15:06

💰 Financial Planning and Budget Allocation

The fourth paragraph discusses the financial aspects of the event. The venue, Magical Events, is chosen for its facilities and technical support, with a rental cost of 4,500 Ringgit. The buffet is budgeted at 60 Ringgit per head, with a total catering cost of 7,500 Ringgit. The Lucky Draw items are high-value, with an iPad Pro and Apple Watch among them, totaling 19,149 Ringgit. The marketing materials, including invitations and advertisements, are also budgeted, with a total cost of 10,500 Ringgit for printing and advertising.

20:07

🎨 Event Decorations and Additional Costs

The fifth paragraph focuses on the decorations for the event, which will use the colors purple, yellow, and white to match the theme. The total cost for decorations is 1,050 Ringgit, and there is a suggestion to involve the staff in contributing to reduce costs. The paragraph also mentions hiring a photographer for the event at a discounted rate due to positive client feedback, and the overall budget considerations for the event.

25:09

🗓 Finalizing the Event Details and Next Steps

The final paragraph wraps up the meeting by summarizing the decisions made regarding the event's venue, marketing, and financial aspects. The speaker emphasizes the importance of the budget and invites suggestions or disagreements to ensure a smooth event planning process. The meeting concludes with thanks to the participants and a reminder to prepare for the next meeting with the latest updates on their respective tasks.

Keywords

💡Board Member

A board member is an individual who serves on the governing body of an organization, typically involved in decision-making and overseeing the company's management. In the script, the board member's presence is crucial for the meeting discussing the new product launch, indicating their role in strategic planning and approval processes.

💡New Product Launch

A new product launch refers to the process of introducing a new product to the market. The script centers around a meeting to plan and discuss the details of such an event, highlighting the importance of a successful launch for the company's growth and market presence.

💡Event Coordinator

An event coordinator is a professional responsible for organizing and managing events. In the script, the event coordinator is tasked with providing an overview of the upcoming product launch event, including details such as the venue, timing, and theme, which are essential for the event's success.

💡Venue

The venue is the location where an event takes place. In the context of the script, the venue for the new product launch is specified as Garden Hall at a lifestyle mall, indicating the importance of choosing an appropriate and suitable location to host guests and create the desired ambiance.

💡Catering

Catering refers to the service of providing food and drinks at an event. The script mentions that catering has been booked for the product launch, with specific menu items listed, showing the consideration for guests' dining needs and the overall event experience.

💡Theme

A theme is a central topic or subject that unifies the elements of an event. The script specifies a Bollywood theme for the product launch event, suggesting a cultural focus that may influence decorations, entertainment, and other aspects of the event.

💡Lucky Draw

A lucky draw is a type of lottery or raffle conducted at events to engage guests and create excitement. The script lists various high-value items to be given away as part of the lucky draw during the product launch, which can enhance guest engagement and event appeal.

💡Marketing

Marketing is the process of promoting and selling products or services. The script discusses marketing strategies for the new product launch, including advertisements and social media campaigns, illustrating the company's efforts to create awareness and generate interest in the new product.

💡Budget

A budget is a financial plan outlining income and expenses for a specific period. The script includes discussions on budgeting for the product launch, with details on venue rental, catering, and other costs, emphasizing the importance of financial planning in event management.

💡Decoration

Decoration refers to the embellishments and arrangements made to enhance the appearance of an event space. The script mentions specific decorations such as balloons, streamers, and candles, which contribute to the overall aesthetic and theme of the product launch event.

💡Goodies

Goodies are small gifts or items given to guests at an event. The script describes the goodies bag prepared for attendees of the product launch, which includes skincare products and chocolates, serving as a token of appreciation and a marketing tool.

Highlights

Welcome and introduction of board members for a new product event.

Meeting agenda includes the appointment of new positions and a review of the previous meeting's minutes.

Event coordinator's presentation on the upcoming launch event details.

The launch event is scheduled for February 2, 2023, from 8 pm to 11 pm at the Garden Hall, Level 4 Star Avenue Lifestyle Mall.

Estimation of 150 invitees for the event, including VIP guests like the simple one, I'm interested, and MKK.

Bollywood theme chosen for the event with catering provided by Why Catering at 155 Ringgit per person.

Photography and videography services selected for the event, with a focus on capturing the unique selling points of the product.

Decoration plans include balloons, streamers, candles, and ribbons for a relaxed atmosphere.

Lucky Draw items include an iPad, Apple Watch, coffee maker, cooking sets, perfume vouchers, and a bouquet of fresh flowers.

Goodie bags prepared for attendees, containing skincare trial sets, chocolates, and a small bottle of even mineral.

Timetable for the event includes guest arrival, founder's speech, dinner, a performance by MK, product inauguration, and a Lucky Draw.

Emphasis on networking opportunities and potential collaborations during the event.

Marketing strategies discussed, including advertisement modules and social media campaigns to attract customer interest.

Digital event planning to showcase the new product and engage with customers through interactive experiences.

Financial division's management of costs for the event, including venue rental, catering, and Lucky Draw items.

Discussion on the importance of inviting key stakeholders and ensuring the marketing efforts are effective.

Closing remarks thanking participants and looking forward to the next meeting.

Transcripts

foreign

[Music]

[Music]

thank you

foreign

okay

greatly

okay

and we use the name everyone

I'm glad to welcome

our board member today questions

launching new product event of light

area and cool

and you guys already know

before I think we have complete the

meeting for the appointment of new

position for all of you right yes

you already recall all of the

information that we get from the last

meeting

um yes Miss I have recorded all of the

important information regarding of the

minutes of

um the previous meeting

so today I really hope in your

progression regarding to always right

okay

Seven Wonders this is our agenda for

this

population

um yes please everyone is here and you

may start the meeting now

now can we move to then make item

regarding of the Minnesota grade limited

I guess

it's raining all right then can I read

and find a minute of the music music

show me so this is our previous meeting

and you may leave your sign here

oh

thank you

we're not waiting anytime

let's move to the automated variety here

I would like to emphasize that hopefully

you all have a good plan in your

purchase of food or products or the

products according to David

assignment

maybe not can I know now who will study

presentation of teacher all right the

meeting will begin

um with a presentation from our event

coordinator with the image

all right

um

we can talk about this

okay good evening to our chairman Which

lady and to everyone

today is the event coordinator I would

like to take a few moments to provide

you guys with an overview of our

upcoming lunch for the events

so the tip of our lunch product event is

on two of purple to 2023

2023

the time for the event we start at 8 pm

until 11 pm

so the location of his event I already

bought

at the Garden Hall level 4 Star Avenue

lifestyle mall so I think this place is

more suitable for us to have this event

for the case estimation

I estimate

150 people will be invited for this

event

I also uh invite bpip guests for this

event so for the VPAP day I have invite

is the first one originally the simple

one is I'm interested and the last one

is mkk Click

we also have posts for this event that

will be in charge for our launching

product event the hosts that will be

those that I will invite Islam

the theme for our event is Bollywood

uh

for the next one is catering I already

booked and why catering event

for this

lunch product event and the price for

the catering is 15 50 Ringgit for each

people

for the buffet menu

it has a spaghetti bolognese mac and

cheese and we also have launching

lunching okay and for the reason we have

caramel pudding and cocktail

so uh for the photographer and

videographer I already

choose

and amster for the for this

and the next one is for the decoration

we have to decorate uh at chemical

decorations uh the second one is seating

arrangements and the last one for the

stage design the decoration things that

we will need is balloons bonus streamers

very relaxed and candles world and the

last one ribbons and both

we also have Lucky Draw for this event

then Lucky Draw will be provided for the

first one is iPad the second Apple watch

to take airport first coffee maker for

the fifth cooking sets the seeds of fuel

for disabled power vouchers for the X8

hair dryer nice skin care voucher and

the last one is bouquet of fresh lover

we also will give the Buddhists for

people have come for our lives product

event

the goodies will pack for the 150.

so in the goodies we will include the

set trial skin care visceral encode the

second one is six pieces chocolate or

favorite and the last one is one small

bottle of even mineral

okay now I will present the timetable

event of our launching new product

so the event will start on 8 pm

and uh on 8 PM arrival of guests

on 8 20 PM arrival of founder NBC

and then for the on 8 30 PM speech and

prayer recitation

and then 9 pm we will have a dinner

while we listen to a swimming

performance from MK deeply

and then for and then on 9 45 PM

inauguration of lunch product is

and then on 10 30 PM we will start our

Lucky Draw

and last one 11 pm end of launching

product event of Israel history and code

throughout the event we encourage you

guys to actively engage with our team

our team members Spanish and fellow

attend this networking opportunities

will be plentiful allowing us to

establish connections exchange like this

and explore potential collaboration so

in conclusion I hope uh this lunch

product event will spark our imagination

Inspire Innovation and Foster our new

opportunities and that's all for me

thank you thank you

I want to feel I will send it to your

email enough

yes

I can

what I fit here is

verification for our launching music

about marketing foreign

this event will be observation of

universal style and the future of our

brand

as soon as I can see the assessment uh

that I provide

that show our product line for skills

already

this possible we will make advertisement

module people to be specified maybe we

will put it along the road

or along the fabric Director people is

stress

to ensure the success of the event we

have multiple lists designed and even

think that that

embodies to uh and send our new product

and create a set of participation

foreign

advertisement for our new product

our marketing team has been looking

basically

if it is

a series of easiest statement

advertisement can show if the unique

selling point of our product and we have

to use it Indonesia

uh this may is possible to attract more

customer interest because it combines

but more of the event is not of our

product

uh this video hypertensioner will be

this visual advertisement will be

displayed on social media like Instagram

Twitter or Twitter as applicable to

attract more customers

in addition in addition to that our

marketing team has also create a picture

of a product attachment they leave the

advantage and Imperial found in our

products

uh

we will convert a segment and

information we can eat within elastic

patient or in their mind our goal is uh

to create a strong desire and artificial

so when the product hit the market is

bigger and it's best sensitive

finally when uh finally I want to give

away about digital event for our new

product we have been a great Affair to

increase this groundbreaking product to

the world

uh it will be an impressive experience

where and then we'll get the chance to

inflate with your product

maintenance like reputation and engage

with our knowledge stuff

we will also leverage social media and

various on a platform to create a bus

around the last event our marketing team

will add

hello marketing team will activate

for the game inclusive permission and

interactive experience to generate a

widespread assignment

and this approach your customer

incognition our new marketing product

for investor potential and other Market

activities distributed

in the market the last event and the

importance invasive the and

advertisement is serve as crucial touch

point and pretty honorable memorable

experience for our game

foreign

foreign

Minister for our brain I'm happy to take

any question uh of your mistake uh

on how we can make this marketing effort

people more effectful

we will improve marketing over here

increase day by day

great

all right

I love how creative you are in producing

all those things like marketing

materials

but here I want to amplify and remind

you that do not forget to invite the

most important people in our work in our

company okay

next please

will take part in the finance division

where she will manage all the costs in

Whole Food

everything was okay you can talk about

the vagina

to explain about the budget of this

launching product as we discussed we

decided to choose magical events as a

place to publishing our product I

already survey the cost of this space

for our event at 2 October soon

the venue rental at magical event will

cost approximately 4 1500 Ringgit for

150 bucks it means that for each packs

for centuries the pricing is actually

quite expensive because it improves the

full day rental of the facility access

to the state of the art artificial

equipment and also on site technical

support

for the foods we choose to face

at night I found a buffet website that

gives an affordable price for our Buffet

which is only 60 Ringgit per head

the total for Buffet will cost seven

thousand fifteen hundred Ringgit

including the service gathering in this

movie provide the meal that you want

which is

cocktail wooden caramel and also ice

cream which is unlimited so the guests

can refill their food anytime as they

want

not only that the scattering also comes

with package that gives special event

plates for free for gas and this will

save our time and money from searching

other clips for our long machine for

that email

next we move the cost of Lucky Draw that

we have provided during this dinner

there are 10 high value items which is

for a first base is iPad Pro 11 inch

that costs 30 in 108 1998

and for the second item is Apple watch

cost

1899 games for this the item is effort

costs 1099 ringgit

for the fourth piece we have coffee

maker that costs

699k and for cooking set it will cost

5898 and for perfumes we have and we

will provide

it will cost 297 again

foreign

that will cause 7 hearing aids so the

total cost of instant high value items

will cost 19

1491 to repeat

for the total cost of imitation cards

including posters and advertisers my is

10 1500 Ringgit this invitation card

should have 160 pieces that cost 20

Ringgit for each piece so the capital

for imitation Parts is three thousand

ringgit

and for the advertisement costs about

our product is 5000 Ringgit for 10 for

1000 sheets which is each of the sheets

costs 5 Ringgit only

for bosses and winners about our lunch

product we will print out around four to

six posters that will cost two thousand

fifteen hundred Ringgit is it okay

that's for the analyze the budget for

this imprint made by me I hope you will

provide from the impact of allocated

budget

[Music]

in managing our company financials

Affair especially in our latest product

launch all right but you can probably

I will proceed with my part since I have

seasons I need

sounds like too much but since we invite

such a famous artists so we can't do

anything about it

uh foreign

as soon as I me and I decide to hire a

photographer and

then it cost us like 2018 I think it is

simulates the price because I heard that

they provide a great service and give us

a good package including their photo

album

what I can see is that we are so lucky

because now we are having discount about

20 percent off and we got a big cheaper

than the actual price I have surveyed

their service before this and it seems

like we can trust there because this one

will feedback from their client most of

them give their positive feedback and

like it

for our guests online

and some more things from the population

that we have done the amount can reach

until 7 500 rupe be prepared in about

150 rupees I think that's enough uh or

maybe there will be some leftover of

course the old one uh is to make the

guests enjoy a real life singing so come

up with the plan to decorate our home

with the purple yellow and white color

since our theme on camera is very good

we have spent a lot of money on

decoration things because our team is

quite damp and people that we book is

quite large the amount that we spend on

decoration we reach 1050 Ringgit but it

is okay we can find another way to cut

of course maybe we should collect some

money from our federal staff if everyone

is in the game

that's all from me I think um I

explained everything about learning

financial and of course by any

suggestion or disagreement are allowed

to make sure I would like to prepare an

event when smoothly

you did well for me

and as usual if emphasize from the

aspect of educated budget okay okay

all right before that

um

don't forget

inside of the budget okay

all right depends

okay once again

I'm in my news so that all of you can

give me the latest copies of uh your

respective sessions so that we don't

have any problems that will occur when

we meet uh for the next meeting

you already difficult for all the items

that has been given right yes yes I have

recorded all the important part

um that has been given from all of you

for our large product

and

[Music]

what can I see here we all have agree

that the event will be held at Magicka

Hall and everything that related we have

also agreed on both financially and in

terms of marketing that's all from thank

you all right that's all for our meeting

today

again I want to create thank you so much

for Welcome to our meeting today and

thank you thank you for the next meeting

thank you

thank you

good afternoon