This FREE Alternative to Todoist & TickTick Solves 4 Big Problems
Summary
TLDRThis video compares task management apps Todoist and TickTick, highlighting their limitations in integrating notes and tasks. It introduces AmpleNote as a superior, free alternative that seamlessly connects notes, tasks, and calendar. AmpleNote's unique features include task creation from notes, direct calendar integration with time estimates, dynamic task scoring for prioritization, and the ability to hide tasks until a set date, enhancing focus and productivity.
Takeaways
- 📝 AmpleNote integrates notes, tasks, and calendar in one place, providing a more natural workflow from brainstorming to task completion.
- 🔗 AmpleNote allows direct conversion of notes into tasks, streamlining the process and eliminating the need for separate tools like Evernote or Google Keep.
- 📅 A key feature of AmpleNote is the ability to add tasks directly to the calendar, enhancing time management and visualization of tasks alongside other events.
- ⏱️ Time estimates for tasks in AmpleNote are preserved when moved to the calendar, avoiding the need to re-enter duration details.
- 🎯 AmpleNote introduces a 'task score' system that dynamically prioritizes tasks based on urgency, importance, and other factors, providing better decision-making for task execution.
- 🟥 The task score in AmpleNote is visually represented in the calendar view, making it easy to identify high-priority tasks at a glance.
- 🛑 AmpleNote offers the option to hide tasks until a specified future date, reducing distractions and keeping the focus on current priorities.
- 🗂️ Todoist and TickTick offer basic priority levels for tasks, but AmpleNote goes beyond with a more nuanced scoring system that considers multiple factors.
- 🆓 AmpleNote is offered free of charge, making it an attractive alternative to other task management tools that may require premium subscriptions for full functionality.
- 🔄 The video suggests that AmpleNote's comprehensive approach to task management can save time and improve efficiency, encouraging viewers to consider it for their workflow.
Q & A
What is the main advantage of AmpleNote over Todoist and TickTick according to the video?
-AmpleNote offers a more direct relationship between notes, tasks, and calendar, allowing users to convert notes into tasks more seamlessly.
How does AmpleNote handle the integration of notes and tasks differently from Todoist?
-In Todoist, notes are added within the task description, which is seen as backward since tasks are often generated from notes. AmpleNote allows tasks to be added directly within notes, and these tasks then appear in the task list and can be moved to the calendar.
What feature does TickTick offer that Todoist does not have by default?
-TickTick provides the ability to create lists, including notes, which is a step further than Todoist's note addition within task descriptions.
How does AmpleNote facilitate the addition of tasks to a calendar?
-AmpleNote allows users to drag and drop tasks directly onto the calendar, providing a visual context of tasks alongside other events and meetings.
What is the significance of the 'task score' feature in AmpleNote?
-The task score in AmpleNote is a dynamic metric that helps users prioritize tasks based on factors like importance, urgency, and time estimates, providing a more nuanced approach to task management than simple priority levels.
How does AmpleNote help users avoid distractions from tasks that are not immediately relevant?
-AmpleNote allows users to hide tasks until a future date, reducing distractions and keeping the focus on current priorities.
What is the main difference between Todoist's and TickTick's approach to calendar integration?
-Todoist offers a chronological view of tasks but lacks a true calendar integration without using extensions. TickTick has a calendar view but requires a premium subscription to use it.
How does AmpleNote's approach to task management differ from Todoist and TickTick in terms of task visibility?
-AmpleNote provides the option to hide tasks until a specified future date, which is not a feature mentioned for Todoist or TickTick in the video.
What additional functionality does AmpleNote offer that is not available in Todoist's free version?
-AmpleNote offers a true calendar integration and the ability to hide tasks until a future date, which are not available in Todoist's free version.
How does the video suggest using the task score in AmpleNote to improve daily planning?
-The video suggests using the task score to quickly identify and prioritize tasks based on their importance and urgency, allowing for more efficient daily planning.
What is the benefit of being able to add tasks directly to a calendar as mentioned in the video?
-Adding tasks directly to a calendar allows for better time management by visualizing tasks alongside other events, which can lead to more effective planning and execution of daily activities.
Outlines
📝 Task Management and Note Integration
The paragraph discusses the limitations of popular task managers like Todoist and TickTick in integrating notes with tasks. It introduces AmpleNote as a superior tool that combines notes, tasks, and calendar in one place. AmpleNote allows users to create tasks directly from notes, which then appear in the task list and can be scheduled on the calendar. This feature is lacking in Todoist, where notes are only added as task descriptions, and TickTick, which allows note creation but not easy task conversion.
📅 Enhancing Productivity with Calendar Integration
This section emphasizes the importance of integrating tasks with a calendar for effective time management. While Todoist offers a chronological view, it lacks a true calendar experience, and TickTick requires a premium subscription for full calendar functionality. AmpleNote, however, provides a seamless calendar integration, enabling users to drag and drop tasks onto the calendar, set time estimates, and adjust task details directly from the calendar view. This feature enhances productivity by allowing users to visualize their tasks alongside other events.
🔍 Prioritizing Tasks with Task Score
The paragraph highlights the challenge of task prioritization in Todoist and TickTick, where simple priority levels might not be sufficient for decision-making. AmpleNote introduces a 'task score' feature that dynamically calculates the importance and urgency of tasks based on multiple factors, such as creation date, importance, and urgency. This score helps users determine the next tasks to tackle, providing a more nuanced approach to prioritization than traditional priority flags.
🚫 Minimizing Distractions with Task Hiding
The final paragraph addresses the issue of task visibility and distraction, particularly for tasks that are not immediately relevant. AmpleNote offers a solution by allowing users to hide tasks until a specified future date, effectively decluttering the workspace and maintaining focus on current priorities. This feature is absent in Todoist, which lacks a mechanism to hide non-urgent tasks, potentially leading to distraction.
Mindmap
Keywords
💡Task Manager
💡Todoist
💡TickTick
💡AmpleNote
💡Notes
💡Time Blocking
💡Calendar View
💡Task Score
💡Priority Levels
💡Distraction-free
Highlights
Comparison of task management apps Todoist and TickTick with a focus on a new tool that outperforms both.
The new tool integrates notes, tasks, and calendar in one place, unlike Todoist and TickTick.
In Todoist, notes are limited to task descriptions, which is counterintuitive for task generation from notes.
TickTick allows note creation but lacks an easy conversion of notes into tasks.
AmpleNote enables task creation directly from notes, streamlining the note-to-task process.
Tasks created in AmpleNote's notes automatically appear in the task list and can be added to the calendar.
AmpleNote facilitates time blocking and time batching by allowing tasks to be added directly to the calendar.
Todoist lacks a true calendar view, requiring integration with other calendar tools.
TickTick's calendar view is a premium feature, unlike AmpleNote's free access to calendar integration.
AmpleNote's drag-and-drop functionality for tasks onto the calendar enhances time management.
Tasks in AmpleNote carry time estimates, simplifying the scheduling process on the calendar.
AmpleNote introduces a 'task score' feature for prioritizing tasks based on urgency and importance.
Todoist and TickTick offer basic priority levels, but AmpleNote's dynamic task score provides more nuanced prioritization.
AmpleNote's task score is influenced by creation date, importance, urgency, and duration, offering a comprehensive view of task priority.
Tasks in AmpleNote can be hidden until a future date, reducing distractions and improving focus.
AmpleNote provides a way to snooze tasks, making them invisible until the specified return time.
AmpleNote's filtering options allow users to toggle visibility of hidden tasks for future planning.
AmpleNote is offered for free, providing an effective alternative to Todoist and TickTick.
A link to AmpleNote is provided for viewers interested in trying the app.
Transcripts
- There seems to be a constant debate
as to which is the better Task Manager.
Todoist or TickTick.
And while both of these apps are great,
in this video,
I'm going to show you a tool that does four things better
than both of those apps.
And best of all, it's free.
Number one,
let's take a look at the relationship between our notes
and our tasks.
For most of us, our tasks are generated from our notes.
Either we are doing a brainstorming session
or perhaps we're taking notes during a meeting
and then we're generating our tasks and our to-dos
from that collection of notes.
But most of our task managers are not built around notes.
Here within Todoist, the best that we can do
is add a note within the description,
but that's within the description of the task
that actually seems kind of backward
because chances are we are taking those notes first.
This might force you to use another tool such as Evernote
or Google Keep or some other scratch pad
off of the side of your desk,
and then converting it to a task.
Now over in TickTick, they've gone one step further
and they've given us the ability to create lists.
And in this case, we can create things such as notes.
Here I've created something titled a new note
and I've jotted down some bullet points
but that's essentially it.
I can't quickly
and easily convert anything here into a task.
Now, I could come up here
and set a reminder for the entire note
but chances are there's only a few items
or pieces of key information that I actually want to convert
into a task.
But here within AmpleNote,
we have access to all of our notes, tasks, and calendar
all in one centralized place.
And best of all, there is a direct relationship
between all three of these components.
For example, I was taking down some quick notes,
some quick thoughts earlier today.
Here you can see
I've got a few different bullet points here,
and then I decided to add a task directly within my note.
Now the best thing is that this task
is not going to reside only here within my note area.
If I switch over to my tasks, here you can see that
research a new training to attend
is now with all of my other tasks,
which may be a combination of tasks that I've created
as a one-off or tasks which I've created within other notes.
So in this case, it follows a much more natural progression
from brainstorming or note taking.
And then if I do want to convert this, for example
into a task, all I need to do is highlight it
and suddenly it has become a task
which I will now see on my task list
and which I can now pull over onto my calendar as well.
Number two, adding tasks directly to your calendar.
Now, I've talked about time blocking and time batching
for a long, long time
and the importance of giving a time estimate
and making sure that you're able to accomplish
what you set out to do.
And if you only keep your tasks in a list format,
that is very, very difficult.
You want to be able to see it in the context
of all of your other meetings and all of your other events.
Here within Todoist,
we can view sort of a chronological view of all of our tasks
but this isn't really a true calendar.
Yes, Todoist does allow us to integrate
and has an extension for other calendars,
but there's certain pieces of functionality
that you just can't do outside of Todoist.
So you're going to find yourself going back and forth.
TickTick on the other hand, does have a calendar view.
However, you do need to upgrade to their premium version
in order to make use of it.
But here within AmpleNote,
not only do we have direct access
to our calendar and can easily toggle back and forth
but we can drag and drop
any of our tasks here on the right hand side
directly onto our calendar so we can see the relationship
between other things that are going on and the other tasks
which perhaps we've dragged onto our day already.
So for example here on the right hand side,
I want to send out this invitation.
I'm just going to drag it over and put it here for 10:00 AM.
Meanwhile, maybe I'm going to drag this recording a podcast
and put it over for tomorrow at 11:00 AM.
So already I'm being that much more actionable
as I put tasks directly on my calendar.
Now you'll notice that the two tasks
which I just added have different lengths,
and that's because I set that up ahead of time.
When I created those tasks, I gave them a time estimate
so when I pull them onto my calendar, that stays with it.
I don't need to recreate it
or give it some type of default value,
which you sometimes find with other calendar
or to-do list extensions.
Of course, if I want to change the details
of any of my tasks, all I need to do
is select it and I'll have access to everything here
on the right-hand side, including changing the duration,
choosing the ability to give it a custom reminder
or adding any other details that I like.
But I can also do that directly from my calendar.
Maybe I know it's going to take me about two hours
to record this podcast episode.
All I need to do is drag it over like that
and everything is set.
As you've heard me teach before, I can't emphasize enough
how valuable it is having your to-dos
on the exact same screen as your calendar.
Think of the following scenario.
You've already planned out
what your most important tasks are.
Now you can plan out your entire week in advance
making sure that you're making the best use of your time
and all you need to do is drag and drop those tasks
in the appropriate place on your calendar.
Now speaking of deciding what's most important
and what you should do next, let's take a look at priority.
Now, of course, the ability to set the priority
for your tasks is a basic feature of any task manager.
Here within Todoist, we can come over here
and select one of a number of different priority levels.
So if red is high urgency priority level number one
then maybe I'm going to set this
to priority level number two
and you can see the different color shading here.
This also gives me the ability to filter
or sort by these different options as well.
Within TickTick,
almost the exact same rules apply where I can quickly
and easily set a number of different priority levels
for any of the tasks which I've created.
But just having a simple priority level is often not enough.
How often have you applied the highest priority
to dozens of your tasks?
Now, which one should you tackle first?
Well, here within AmpleNote
they've created something called a task score
which can be a great way when you're determining
which of the next three, four
or 10 tasks you should embark on next.
And the great thing is, is that it's dynamic
based on a variety of different factors,
not just the length of time or due date,
but also if it's important or urgent.
Here's a task I created quite recently
so it only has a task score of one.
However, if I say that it's important
suddenly that task score increases.
If I say that it's urgent as well,
well that task score jumps up as well.
And if I base it on the start date,
or how long it's going to take,
that task score will continue to change.
But if I scroll down here and let's say open up this task
you can see that it has a task score of 12.5.
What are the differences here?
Well, it's also looking as to when I created this task
which I think is really valuable.
It's taking into account and assuming
that I've been meaning to do something with this
for a very long time,
even though I have not given it a start date,
even though I haven't chosen it as important or urgent,
maybe this is something I need to revisit next.
And best of all, that task score translates
to other parts of AmpleNote.
Here we are back in the calendar view
where I have a number of my tasks
listed on the right hand side
and I've chosen to sort it by task score.
So you can see these first three are red,
the next one is yellow, then a number of blues
and then a few that may not have
a very high task score at all.
Now I can identify which ones should I be looking at next,
or which ones do I need to revise.
Maybe the due date has changed,
maybe something else has changed and I can edit that task.
But this gives me so much more and better information
than simply adding my own flags and my own priority level.
And even though tasks
with the same color may look very similar
I don't even have to dive into them to know
that this one has a higher task score
than the one down below.
So I can be more efficient
and quickly make better decisions
when it comes to planning my day.
Next, let's take a look at something
that continues to distract us
whenever you are working with your to-do list.
And that has to do with constantly seeing tasks
or things that you don't need to engage with
for some time in the future.
Here within my Todoist account,
I have a task that says it's very important
but I don't really need to think about this
for another six to nine months.
However, there's no real great way
for me to hide or minimize this task.
It's always going to be visible to me
and often very distracting.
What if there was a way
in which I could hide my tasks until I want to see them?
Well hear within AmpleNote,
we can do that for any single task.
It may look like I have a very long list of tasks here
but there's perhaps a number of things
that I don't need to think about
and therefore I don't even want to see it
until sometime in the future.
So here on the right hand side
you can see that every single task has a little icon
which allows me to hide until sometime in the future.
So let's say,
I don't want to engage with this for another week.
Well, I don't want to see this.
I don't want to see it in my calendar view,
so I accidentally drag it onto this week.
I don't want to see it here
as I'm analyzing or grouping my other tasks together.
I'm going to say one week and now it's gone.
It's vanished.
It's almost like hitting the snooze button.
It will return in its normal state exactly at that time.
Now, of course, at any time
we can always choose and change our filtered settings
and we can choose to show our hidden tasks
if we want to go back
and see what is waiting for us in the future.
But this feature alone is a fantastic way
to keep our focus and also keep us distraction free
as we strive to be more efficient
and more time effective with all of our to-dos.
So if you'd like a more effective way to bring your notes,
tasks and calendar all together in one place,
and take advantage of all of the features
which I showed you today absolutely free,
go to amplenote.com
or click the link in the description down below.
And if you want to save even more time
as a part of your day, be sure to watch this video next
where I show you seven Google Drive tips and tricks
so you can be more effective
and spend more time on the things that you want.
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