EP 05 Teams Premium Webinars and Town Halls [Teams Premium Masterclass]
Summary
TLDRIn this informative session, Mark delves into Microsoft Teams' premium features for webinars and town halls, highlighting the admin portal's role in configuring policies. He explains the capacity increase to 20,000 participants for premium town halls and the advanced customization options, including custom backgrounds and end-to-end encryption. Mark also discusses the importance of bandwidth management for large-scale events, introducing Microsoft eCDN as a solution to reduce bandwidth requirements through peer-to-peer video sharing. This feature ensures a smooth experience for large audiences, making Teams Premium an invaluable asset for organizations running high-impact events.
Takeaways
- ๐ Teams Premium offers enhanced customization and additional features for running events within Microsoft Teams.
- ๐ฅ The base licensing for Microsoft Teams includes different types of meetings such as regular meetings, webinars, town halls, and Teams Live Events.
- ๐ Teams Premium increases the capacity for town halls from 10,000 to 20,000 participants, allowing for larger scale events.
- ๐ Premium features for webinars and town halls include custom backgrounds and end-to-end encryption, enhancing the security and personalization of events.
- ๐ As a moderator or organizer, you can manage and curate what attendees see during a Teams webinar, selecting different feeds to present on screen.
- ๐น RTMP (Real-Time Messaging Protocol) allows for the integration of professional video equipment to stream into Teams meetings, broadening the scope of content that can be shared.
- ๐ The organizer of a webinar or town hall needs to have the Teams Premium license for attendees to benefit from the premium features, regardless of their own licenses.
- ๐ง Teams allows for the creation of webinars with features such as presenter bios, custom themes, registration, and automated reminder emails.
- ๐ For efficient webinars, it's recommended that presenters have appropriate bandwidth and high-quality cameras to ensure a good experience for attendees.
- ๐ Microsoft eCDN (Enterprise Content Delivery Network) can be used to reduce bandwidth requirements by enabling peer-to-peer video sharing within the corporate network.
- ๐ก๏ธ eCDN is included with Teams Premium and can be configured to control which clients share video streams, optimizing large-scale event delivery without overloading bandwidth.
Q & A
What is the main focus of the section where Mark is explaining Teams Premium customization options?
-The main focus is to help understand Teams Premium webinars and town halls, and to guide through the admin portal for configuring policies and settings required for these events.
What are the different types of meetings included in the base licensing for Microsoft Teams?
-The base licensing for Microsoft Teams includes meetings, webinars, town halls, and Teams Live Events.
How does Teams Premium enhance the capabilities of town halls?
-Teams Premium enhances town halls by increasing the participant capacity from the default 10,000 to up to 20,000 participants.
What is one of the premium features introduced for webinars and town halls in Teams Premium?
-One of the premium features is the ability to curate what attendees see during the event, such as custom backgrounds and end-to-end encryption.
How does the Teams client allow for the management of what attendees see during a webinar?
-The Teams client allows moderators or organizers to pick and choose what is presented on screen at any given time, such as content alongside a video or multiple video streams.
What is RTMP and how does it relate to Teams webinars?
-RTMP stands for Real-Time Messaging Protocol, and it allows for custom or professional-style video equipment to provide a video stream into the meeting, enhancing the webinar experience.
What is required for attendees to benefit from the premium capabilities of webinars and town halls in Teams?
-Only the meeting organizer needs to be licensed with the premium feature for all attendees to benefit from the enhanced capabilities.
What is the role of presenter bios in creating a webinar in Teams?
-Presenter bios provide information about the individuals presenting in the webinar, which can be included as part of the event creation process in Teams.
How can reminder emails be configured for a webinar in Teams?
-Reminder emails can be configured to go out to attendees on a specified basis, either before or after the event, and can include details such as sharing recordings.
What is Microsoft eCDN and how does it optimize events in Teams?
-Microsoft eCDN is a service that reduces bandwidth requirements by enabling the Teams client to act as a peer-to-peer video sharing network, distributing video streams internally and reducing the load on the internet gateway.
Which types of events in Teams are supported by eCDN?
-Teams Town Hall, Teams Live Event, and events hosted in FEVER Engage are all supported by eCDN to help optimize the events.
Outlines
๐ Introduction to Teams Premium Webinars and Town Halls
In this segment, Mark introduces the advanced features of Microsoft Teams Premium, focusing on webinars and town halls. He guides viewers through the admin portal to demonstrate how to set up policies and configurations necessary for these events. Mark explains the difference between standard and premium capabilities, highlighting the increased capacity for town halls from 10,000 to 20,000 participants in Teams Premium. He also discusses additional features like custom backgrounds, end-to-end encryption, and the ability to curate attendee views during live events. Mark emphasizes the importance of these features for creating engaging and controlled experiences for attendees.
๐ฅ Configuring and Optimizing Webinars in Teams Premium
This paragraph delves into the process of creating and configuring webinars within Microsoft Teams. It covers setting up presenter bios, custom themes, registration, and reminder emails. The speaker discusses the importance of ensuring a high-quality user experience by providing recommendations for presenters, such as checking bandwidth and camera quality. Additionally, the paragraph introduces Microsoft eCDN, a feature included in Teams Premium that optimizes bandwidth usage by allowing the Teams client to distribute video streams internally, reducing the load on the corporate network. This is particularly beneficial for large organizations with many users consuming events simultaneously, as it significantly reduces the bandwidth requirements and ensures a smoother streaming experience.
๐ The Role of eCDN in Enhancing Teams Events
The final paragraph discusses the role of Microsoft eCDN in enhancing the delivery of Teams events, such as Town Halls and Live Events. eCDN operates as a peer-to-peer video sharing feature that reduces the bandwidth requirement on the internet gateway by allowing clients to share video feeds with each other. The speaker explains that this feature is crucial for large-scale events, where bandwidth consumption can become a challenge without eCDN. The paragraph also touches on the configurability of eCDN, allowing administrators to control which clients can peer with each other, ensuring that, for example, office-based clients do not peer with those on a VPN subnet. The integration of eCDN as a first-party offering in the Teams client is highlighted, emphasizing its importance in optimizing large-scale events.
Mindmap
Keywords
๐กTeams Premium
๐กWebinars
๐กTown Halls
๐กLive Events
๐กCapacity
๐กCustomization
๐กModerator
๐กRTMP
๐กeCDN
๐กBandwidth
๐กTemplates
Highlights
Mark explains Teams Premium's customization options and how to configure policies for webinars and town halls.
Different types of meetings in Microsoft Teams, including webinars, town halls, and Teams Live Events.
Teams Premium enhances capabilities such as increasing the default capacity of town halls from 10,000 to 20,000 participants.
Premium features include custom backgrounds and end-to-end encryption for meetings.
Webinars allow for real-time curation of what attendees see, with the ability to manage multiple video streams.
RTMP support in webinars enables the use of professional video equipment for high-quality streaming.
Only the meeting organizer needs a Teams Premium license for webinars and town halls to function.
Creating a webinar involves setting presenter bios, custom themes, registration, and reminder emails.
Recommendations for ensuring a high-quality user experience in webinars, including bandwidth and camera quality.
Microsoft eCDN can be used to reduce bandwidth requirements for large-scale events.
eCDN operates as a peer-to-peer network to share video streams within an organization.
Control over eCDN policies allows organizations to manage which clients peer with each other.
Teams Town Hall, Live Events, and events hosted in Fever Engage are all supported by eCDN.
The importance of bandwidth management for organizations with thousands of users consuming events simultaneously.
eCDN as a first-party offering included natively in the Teams client for optimized video sharing.
The practical application of eCDN in reducing the bandwidth strain on internet gateways for large events.
Transcripts
in the last section Mark explained us
the teams premium customization options
in this part mark is going to help us
understand the teams premium webinars
and town halls and Mark is going to take
us through the admin portal walk through
on how to configure these policies and
configurations required for webinars and
town halls and I hope you are really
going to enjoy this section let's go and
find out how so we're going to switch
years now uh and talk a little bit about
um uh running events inside of Microsoft
teams uh and some of the capabilities
and uh additional features that you get
with teams premium so when we're talking
about um meetings uh specifically uh
there are a couple of different types uh
that you've got included in your base
licensing for Microsoft teams you've got
meetings webinars uh town halls and for
for a little bit longer you'll have uh
teams Live Events there as well um just
bringing up this documentation to kind
of showcase some of the the things that
we've got from a meetings webinar in
town hall perspective to give you an
indication as to to where uh teams
premium
uh changes some of the the the
capability and enhances some of the
capability so you'll see here we've
talked a lot about meetings and we've
talked a bit we've talked about meeting
templates and and protection um things
like watermarks custom themes all of
those we've spoken through already um
but when we're talking about um uh
webinars and town halls premium
introduces a couple of things um for
town halls specifically we increased the
capacity of town halls from uh by
default 10,000 inside of a town halls uh
inside of a town hall to to a a premium
Town Hall which allows a scale of up to
20,000
participants um and then we can break
that down even further
um from a from a feature comparison
perspective so we've got capacity
changes if you're licensed with teams
premium and we've also got um uh some
capability changes when you're licensed
with teams premium so for example using
this table we can see some of the
features you know for example custom
backgrounds is a premium capability um
endtoend encryption we've we've spoken
about briefly as premium um again
specifically for meetings but when we're
talking webinars in town hall calls um'
got the ability uh to to Really curate
um what attendees are seeing inside of a
um teams webinar so this
is um uh I'll just flick over here
quickly so this is you know managing
what what people are seeing uh during
the event so um this is a a realtime
live event that's that's occurring um
you've got the ability here and this is
a bit of an indication as to how this
works but on the left hand side you've
got all of the people that are in this
meeting or in this webinar um but then
on the right hand side you can see
Encompass by the red box um what
attendees are actually seeing and as a
as a moderator of an event or um uh as
an organizer of an event you've got the
ability to um pick and choose what's
presented on screen at what particular
point in time so if there was content
that you wanted to be seen alongside a
video or you wanted multiple video
streams you've got the ability to do
that um quite easily you can simply kind
of um select a feed and uh send it live
um so that's a really important feature
if you're looking to produce kind of
really curated experiences for
attendees um we've also got um some
capabilities for rtmp in so that's um
rtmp is realtime media protocol it's the
ability to have um custom or or
professional Style video equipment um uh
providing uh a a video stream into the
meeting so um uh I don't know if we've
got a an example here but uh if your
equipment is able to broadcast a um a
URL um the uh inside of teams uh we can
ingest that uh as a stream uh and then
uh present that in the webinar so you're
not just limited um uh in using your
team team's client um you've got the
ability to to ingest a real time uh
stream as
well when we uh look at kind of um the
different types of events uh inside of
teams and and we spoke about licensing
uh earlier on um uh when we're running a
a webinar or town hall and we require
the premium capability we only require
the uh meeting organizer to be licensed
uh with that feature um for for kind of
all attendees to benefit um so we look
at um you know creation of a specific um
webinar or an event um in order to do
that we can just come in here and and
pick the type of event that we want uh I
can pick up a webinar uh and then I can
go through the the experience of
creating um uh all of the the various
different type of um uh information
that's required to run a webinar so
we've got things like presenter bios uh
we can set custom themes um we can
enable uh registration um we can also
have um if I save some of the details
here
um uh add some
details uh I think I have to add some
bios
uh and then I can uh come down here and
I can adjust um uh you know once I've
once I've configured all of the themes
and everything that I want to want to
have inside of my webinar um I can also
have uh reminder emails go out to them
on a on a specified basis um here is
kind of a bit of a template of of what
is um uh sent in that email uh and again
there's there's a bunch of different um
options I've got here for configuring uh
emails to go out either pre the event or
post the event to share uh recordings
for
example now when we're talking about
webinars often the next um uh topic of
conversation is um how do I make my
events more uh efficient
um think I was here somewhere when we're
talking about webinars we're often the
next question is how do I make sure that
uh the experience for my users is um as
good as possible and of course we've got
some recommendations around um and some
documentation around how the the people
who are presenting inside of a webinar
or or a um town hall or a live event are
turning up making sure they've got
appropriate bandwidth their cameras are
high quality those types of
recommendations but what if we have
um users uh inside of an organization
ation perhaps you've got you know a
thousand people inside of of one
organization all consuming the stream uh
of that that event all
simultaneously um when we have an event
uh we typically you know on on a per
client basis consuming somewhere from
you know maybe 1 to one and a half
megabits per second of bandwidth per
stream um if we've got a 100 people in
that event you know or a thousand people
in that event we start to really ramp up
the bandwidth requirements
um that's where Microsoft ecdn comes
into play um uh Microsoft ecdn as I said
is is a this can be purchased as a
standalone license type but it's also
included as inside of Microsoft teams
premium um but uh when we're looking at
ecdn at a very high level um on the left
hand side uh before you have
ecdn of installed and
configured each one of these little um
uh hexagons
here is uh consuming an individual video
stream so um each one of them is you
know 1 to one and a half megabits per
second usage of bandwidth through the
firewall um out to just consume that
stream when we Implement ecdn we've got
the ability for the team's client to act
as kind of a a bit of a um a buddy for
other teams clients so uh once it's in
you can see here uh this client is
consuming the video stream through the
through the corporate firewall um onto
the corporate Network and then
Distributing that stream amongst clients
internally so um the bandwidth
requirements um for an organization are
significantly reduced um you know we've
got organizations that that that we work
with on a pretty regular basis that have
got you know somewhere even upwards of
20,000 uh users on their corporate
Network trying to consume an event um
with without ecdn uh it's um really is a
a losing battle unless you've got
significant bandwidth available to you
um through your your um internet gateway
so once you enable it is it like a
peer-to-peer
networking like peer-to-peer
connectivity cash sharing or whatever it
it is absolutely um we've had ecdn for
for a long time through um you know
we've had partners of ours deliver that
capability um but what we've done um
through one of those Partners uh and
it's now a first party offering included
natively in the teams client it is
exactly that it's a peer-to-peer um
video sharing um to help reduce that
that uh the bandwidth requirement on the
internet gateway so um as you can see
here the these are all kind of sharing
video feeds peerto peer and you can
imagine um you know again you you might
have 100 people on a particular floor uh
in in one of your buildings you might
want to have those peer together um and
you get a lot of control from a from a
configuration perspective on on that
configur on that um uh
uh those you get a lot of control on
those policies to to control which
clients peer with which clients so uh
you don't want to have obviously people
uh who are in the office peering with
those who are on a VPN subnet for
example uh and as I said you get a a
raft of control on on implementing that
so when we're talking about events uh in
in Microsoft teams um specifically at
the moment uh teams Town Hall teams live
event uh and those events hosted in
Fever engage um they are all supported
by
ecdn um to help optimize those those
events
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