Unleash AI Power in Your Team with Prompt Buddy - The Ultimate Copilot Prompt Library!

Summary

In this tutorial, the productivity coach from Microsoft's modern work AI and ecosystem team introduces 'Prompt Buddy', a Power App designed to facilitate the sharing and discovery of effective prompts within organizations for use with AI co-pilots. The coach guides viewers through the simple setup process, starting from downloading the app from GitHub to installing and configuring it within Microsoft Teams. The app encourages user engagement by allowing the submission of prompts, categorization, and a leaderboard for top contributors, aiming to enhance productivity through shared knowledge and best practices.

Takeaways

• 📚 Setting up a prompt library within your organization helps share and discover great prompts for co-pilot use.
• 👨‍🏫 The productivity coach from Microsoft's modern work AI and ecosystem team is guiding customers on maximizing co-pilot efficiency through better prompts.
• 📈 Better prompts lead to better results when using co-pilot, and shared examples can be found in co-pilot labs and within the product.
• 🚀 Prompt Buddy is a new tool launched as sample code, designed to help organizations share and manage prompts within Microsoft Teams.
• 🔧 Prompt Buddy is a Power App that integrates with Dataverse for Teams and can be easily set up by following a few simple steps.
• 🌐 To get started, download the Prompt Buddy ZIP file from aka.ms/sletpromptbuddy on GitHub and import it into Microsoft Teams.
• 🛠️ Set up Prompt Buddy in the Center of Excellence (CoE) team, create the necessary environment in Power Apps, and import the ZIP file without unzipping it.
• 💼 After importing, publish Prompt Buddy and Prompt Buddy Manager apps to the desired Teams channels for easy access and management.
• 📋 Configure Prompt Buddy by importing sample prompts, setting permissions, and customizing categories for apps, departments, and personas.
• 💡 Encourage team members to submit and rate prompts, fostering a culture of sharing and collaboration to improve productivity with co-pilot.

Q & A

What is the purpose of setting up a prompt library within an organization?

The purpose of setting up a prompt library within an organization is to share and discover great prompts that can be used with co-pilot, enhancing productivity and ensuring better results from co-pilot usage.

Who is the speaker in the video, and what is their role at Microsoft?

The speaker is a productivity coach who works as part of the Modern Work AI and Ecosystem team at Microsoft.

What is 'prompt buddy' and how is it used?

'Prompt buddy' is a sample code Power App that can be installed within Microsoft Teams to create a centralized library for prompts. It helps in organizing and sharing prompts across an organization, making it easier for users to find and use effective prompts.

Where can the prompt buddy app be downloaded from?

The prompt buddy app can be downloaded from Microsoft's GitHub page by visiting the URL aka.ms/sletpromptbuddy.

What are the steps to install the prompt buddy app in Microsoft Teams?

The steps to install the prompt buddy app in Microsoft Teams include downloading the zip file from GitHub, uploading it to Power Apps in Microsoft Teams, and publishing it to a desired team channel. Detailed configuration is then performed within the app.

What should be done after importing the zip file in Power Apps?

After importing the zip file in Power Apps, you should configure the app by setting up categories, departments, personas, and importing sample prompts. The app should also be published to the appropriate team channels.

What are some of the categories and personas pre-loaded in prompt buddy?

The categories include apps and departments, while personas include business users, frontline workers, people leaders, IT pros, and developers.

How can users contribute new prompts to the prompt buddy library?

Users can contribute new prompts by accessing the prompt buddy app, filling in the title, description, and the prompt itself, and tagging it with relevant categories. They can also add an image to make the prompt stand out.

How does the prompt buddy app handle announcements for new prompts?

The prompt buddy app posts announcements for new prompts in a specified channel, allowing team members to discuss and review new prompts.

What are some recommended practices for promoting the use of prompt buddy within an organization?

Recommended practices include publicizing the app, rewarding contributors, highlighting top prompts in newsletters, involving Champions to promote usage, and ensuring the app is accessible across different teams and channels.

Outlines

00:00

🤖 Setting Up a Prompt Library with Prompt Buddy

The speaker, a productivity coach, introduces 'Prompt Buddy', a sample code Power App for Microsoft Teams designed to share and discover effective prompts for use with AI co-pilots. The coach guides viewers through downloading the app from GitHub, setting it up in Teams, and importing it as a solution. The process involves navigating to a specific URL, selecting the latest release, downloading a ZIP file, and importing it into Power Apps within Teams. The coach also explains the initial setup, including choosing a team and environment for the app.

05:02

🛠️ Installing and Configuring Prompt Buddy

This section details the installation process of the Prompt Buddy app and its management app within a team in Microsoft Teams. The coach demonstrates how to publish the apps to specific channels, emphasizing the importance of not using the preview function but instead publishing directly to Teams. The speaker also covers the initial configuration steps, such as setting up categories and importing sample prompts, and mentions the ability to customize and edit the app using the Power Platform.

10:04

📊 Exploring Prompt Buddy's Features and User Interaction

The coach explains the user interface of the Prompt Buddy app, showcasing features like top prompts, new prompts, and categorized listings. The app allows users to submit prompts, categorize them, and even attach images for clarity. It also includes a leaderboard to highlight popular prompts and encourages community engagement through a thumbs-up system. The speaker discusses the importance of setting up a separate channel for prompt announcements to avoid cluttering general channels and the flexibility of installing the app in multiple channels within a team.

15:07

🌟 Promoting and Enhancing Prompt Buddy Usage

In the final paragraph, the coach discusses strategies for promoting Prompt Buddy within an organization, such as making it fun, publicizing its use, rewarding top contributors, and integrating it into the center of excellence. The speaker also encourages viewers to provide feedback and feature requests on the GitHub repository to improve the app. Additionally, the coach reminds viewers to subscribe to the channel, hit the notification bell, and share the video to spread awareness about Prompt Buddy.

Keywords

💡Prompt Library

A prompt library is a collection of prompts that can be used to enhance the functionality of AI tools like Co-pilot. In the video, the presenter emphasizes the importance of having a centralized library within an organization to share and discover effective prompts, which ultimately leads to better results when using AI tools.

💡Productivity Coach

A productivity coach is someone who helps individuals and organizations improve their efficiency and effectiveness. The presenter introduces himself as a productivity coach, highlighting his role in aiding customers to maximize the benefits of Co-pilot by using well-crafted prompts.

💡Co-pilot

Co-pilot is an AI tool developed by Microsoft to assist users in various tasks. The video focuses on how better prompts lead to better results with Co-pilot, and the need for a shared prompt library to improve the tool's effectiveness.

💡Prompt Buddy

Prompt Buddy is a sample code developed by Microsoft to help organizations set up a prompt library within Microsoft Teams. The video explains how to install and configure Prompt Buddy to share and manage prompts across teams, making it a crucial tool for improving prompt quality and usage.

💡Power App

Power Apps are applications created using Microsoft's Power Platform to automate processes and solve business problems. In the video, the presenter demonstrates how to use Power Apps to set up and manage the Prompt Buddy within Microsoft Teams.

💡Center of Excellence (CoE)

A Center of Excellence is a team or entity that provides leadership, best practices, research, support, and training for a focus area. In the video, the presenter suggests installing Prompt Buddy in the CoE for Co-pilot to centralize and promote prompt sharing across the organization.

💡GitHub

GitHub is a platform for version control and collaboration that allows developers to store and manage their code. The video directs users to GitHub to download the Prompt Buddy code, highlighting its role as a repository for accessing and sharing the tool.

💡Dataverse for Teams

Dataverse for Teams is a low-code data platform for Microsoft Teams that allows users to build and deploy apps, bots, and workflows. The video explains that Prompt Buddy uses Dataverse for Teams to store and manage prompt data within the Teams environment.

💡Sample Prompts

Sample prompts are pre-defined examples of prompts that can be used as a starting point or template. The video shows how to import sample prompts into Prompt Buddy, providing users with an initial set of prompts to work with and modify as needed.

💡Announcements

Announcements are notifications or messages shared within a team to inform members about updates or important information. The video demonstrates how Prompt Buddy can post announcements in a designated channel whenever new prompts are added, facilitating communication and engagement.

Highlights

Introduction of Prompt Buddy, a tool for sharing and discovering prompts within an organization for use with Co-Pilot.

Prompt Buddy is a Power App that facilitates better productivity by sharing effective prompts.

The tool is easy to set up and can be integrated into a Center of Excellence for Co-Pilot.

Instructions on accessing and downloading Prompt Buddy from the GitHub page.

Guidance on importing the Prompt Buddy solution into Microsoft Teams.

Explanation of the initial setup process for Prompt Buddy within a team.

Details on how to create and publish the Prompt Buddy app in Teams.

The importance of configuring the app to post messages in a designated channel.

How to import sample prompts into the app to start using it with pre-populated content.

The user interface of Prompt Buddy and its features for end-users.

Demonstration of how users can submit their own prompts to the app.

The ability to categorize prompts by apps, departments, and personas.

Instructions on how to add new categories to the app.

The option to export and import prompts for transferring between instances of Prompt Buddy.

Discussion on the benefits of sharing prompts across different departments.

Recommendations on promoting the use of Prompt Buddy within the organization.

Encouragement for users to provide feedback and feature requests on the GitHub repository.

Closing remarks with a call to action for subscribing, liking, and sharing the video.

Transcripts

do you want to set up a prompt library

to use within your organization to share

and discover great prompts that you can

use with co-pilot I'm the productivity

coach and today I show you

how hi I'm stre red out the productivity

coach and I work as part of our modern

work Ai and ecosystem team here at

Microsoft and I'm working with loads of

customers right now who are loving

co-pilots but they know that the better

the prompt is the better the result they

get and we obviously share some examples

of great prompts in co-pilot labs and

within the product itself wherever you

put the prompt is you can normally see

some suggested prompts there at the

bottom but what about all those great

prompts that are within your

organization that are waiting to be

shared and discovered that's why we have

launched prompt buddy as sample code

that you can install it's a power app

that lives within teams it would go

great in a center of excellence for

copilot um and it's really really easy

to set up it takes no time at all so

let's have a look at it here so here I

am so the first thing you need to do is

go onto the web and you need to go to

aka.ms slet prompt buddy okay and that

will take you to our GitHub page where

we have got the prompt buddy release so

on the right hand side here it shows you

the latest release so click on that and

then if you scroll down you can see this

ZIP file this one at the top so click on

that zip file and download that that and

it's also got some notes telling you

what's been included here so once I've

got that downloaded I'm going to head

over to Microsoft teams and uh you can

see here I've got my Center of

Excellence all of those channels and I

think I'm going to put it into the

general one so it's easy to find so this

is a power app that uses data vers for

teams so you need to go to power apps in

Microsoft teams and if you've not

created a power app in this team

previously then this is a place to do

that so we've got some great samples

down the bottom but if you're brand new

to it and you haven't set up in that

team click that purple start now button

and it will show you your teams that you

can use so this is my Coe team it gives

me a warning at the top telling me that

um it's the first time that someone's

used powerups in there so it takes a few

moments to set up uh an environment here

and then it will tell you when it's

ready so I can see that um a

notifications come up here this could

take uh any time at all just a few

seconds to um a few minutes now you'll

know that it's ready because if you

click on this build tab here then you

will see the um name of the team on the

left hand side now I have found that

sometimes even if it tells you it's done

that it might take a few minutes longer

so if it doesn't appear there then I

would just wait and then come back so

this was about 5 minutes for me and I

went back to that power apps app on the

side there just wait until the build

menu comes at the top click on build and

then I can see my team name is there so

click on that and it says you're ready

to create an app so we're not going to

create one from scratch we're going to

dismiss that and we're going to import

that zip file that we downloaded now

don't unzip that file just leave it

exactly as it is because we are going to

import this

solution okay and then I'm going to

browse to my downloads folder and find

the prompt buddy zip file um and that's

why I say don't unzip it cuz you need to

put the whole zip file up there okay so

I'm going to click onto that and open

and then go to

next okay and just give it a few minutes

or a few seconds just to process that it

tells you what it's going to install so

we can see um the tables and and uh the

apps and things like this it might ask

you to update a connection if it's new

for the first time so you just follow

this wizard through until you get to

this part that says initiating import

and then that will close and you can see

just up here we've got this gray bar

that tells me it's currently importing

that and again this could be really

quick could take a few seconds to a few

minutes but that bar will turn green

when that does you need to click on apps

on the side and you can see the two apps

here prompt buddy and the prompt buddy

manager which is an admin app so I'm

going to start with prompt buddy manager

because we need to install it into the

team itself so uh when that pops up you

click on

allow

okay and just wait a moment for that to

come now do not click preview so there's

like this play symbol up there don't

click that you need to click publish to

teams because you need to run this admin

app for the first time from within the

team after that you'll be able to go

back and you can run it through here um

but you need to publish it first so I'm

going to go next and then it's going to

ask me where I want to publish it so I'm

going to publish it into the general

channel of my C of Excellence so just

while it's coming up with a list of

teams there we

go uh and I'm going to do it here in the

general one because that's where I want

the app the uh main app to live so I'm

going to put the management app in there

I'm only going to use it just now while

we're doing the setup but I'm actually

going to remove that from the uh General

Channel

later but then I do save and close and

then that's done I'm going to go back

using that back arrow in the top left

and click leave and then I'm going to go

and when it's ready I'm going to find

the prompt Buddy app so this is the main

app that your users will use so I'm

going to do the exact same thing with

that so click on to prompt buddy then

just wait for it to load and again don't

use that preview or that play

functionality we want to just publish it

into the team again we need to give it

those permissions so I'm going to click

allow um and then I'm going to go on to

publish up here and publish it to

teams just wait a moment um and then

that will be ready so yep so we can do

next on

here find our team when it comes up so

we're going to go for our Coe team um

and again we're going to pop it into the

general Channel now you can install it

into multiple channels it doesn't have

to just be in one um so I'm actually

going to set up another Channel which is

just going to be promp bu announcement

so you might want to put it in both of

them but for now I'm going to just put

it into my general one cuz I haven't set

up that new channel yet and then I'm

going to do save and

close and then go back and go

leave okay so that's pretty much the

installation done so now we just need to

do a little bit of configuration um and

import some data in so now I'm in my Coe

I can see all of my

so I'm going to actually add that new

channel which I mentioned and because

prompt buddy puts announcements when

people add um extra prompts in there so

I'm going to call this prompt buddy

announcements um and I'm going to put it

as the standard one so that everyone can

do this and let's check this so that it

appears in people's Channel

lists okay so that's great I mean you

can use the general one if you want for

the

messages but um I prefer this this way

cuz that otherwise it clutters up your

general channel so it doesn't really

matter where it's installed um it's just

given us a place for those prompt buddy

announcements so I've installed mine in

general and you can see just up the top

here I've got prompt buddy manager and

prompt buddy so I'm going to click on to

prompt buddy manager first of all just

to do the initial

setup so you can see this message here

it says this the first time the app's

been run and it's setting up a few

things um and that will take a few

seconds um just so that it can set up

because it what it does is it's autop

populating categories like the different

apps we've got departments we've got

personas and it's importing all of those

into that datab base and those are all

as part of the app package it's not

pulling anything down from the web here

so the first thing it's going to ask you

to do is say where am I going to post my

messages so I've got the top here I've

got co-pilot Coe so that's where we are

right now um and we want it to go not in

the program team but we want this to go

into prompt buddy announcements and as

it says at the bottom you can change

this at any time but I'm going to go

let's go and then obviously here it's

just telling you this was built with the

Power Platform so you can edit it it's

sample code you can own this and change

it however you want so you can see here

I've got loads and loads of different

categories I've got apps I've got

departments and I've got personas um so

if you want want to add any of those you

can use that add category button but

we're actually going to start with

importing some sample prompts so we've

got something to work with so I click on

it import sample prompts and here this

gives us our setting screen so the first

one actually in general I'm going to

just restrict it to just team owners who

can add categories and do access

settings and at the bottom there you can

see where you can change where your

messages are sent to so I've saved that

um and I'm going to go back and you can

go to Cog up the top there get to the

same place and I'm going to do import

prompts and we've pre-loaded a load of

prompts here as Json so I'm going to do

sample prompts and here you've got all

of my sample starter ones and then all I

need to do is Click import

prompts now you can see there's an

option there to export prompts as well

um so if you need to uh set up a new

instance of prompt buddy and you want to

export the prompts you've got you can do

that using that option and and then

import prompts you would just paste the

Json file in there in exactly the same

way so again this just takes a few

seconds for that to go and now you can

see that these categories down the

bottom it tells you how many prompts are

there so that is our initial setup done

now if I go to the prompt Buddy app you

can see what your end users will see so

I've got top prompts new prompts and

then I've got all my different

categories there now I'm zoomed quite

far in just for this demo so it's easy

to see so let me just uh zoom out a bit

so you can see what it'd be like uh if

you were on a slightly different

resolution um because normally normally

I have about five or six categories here

widthwise so just let's zoom out a

little

bit there we go that just makes it look

a little bit easier to use okay so there

I can see that I've got my uh

leaderboard at the top I've got ones but

apps I can click on Department as user

and I can see different departments and

again you can add departments using that

management app um and then I've got

personas as well so we've pre-loaded

business users Frontline worker people

leader it pro and developer and then if

you click on any of those it gives you a

list of the prompts that are applicable

so here I'm on business user we haven't

got any for those so I'm going to just

change here to app and I'm going to go

on to co-pilot M365 so that's that chat

experience you got in team and you can

see there there are a few prompts and

people can give the thumbs up to the

ones that they like and that raises them

up on the leaderboard or they can submit

their own prompts and that's what we

really want to encourage people to do so

really easy to uh just add your own

prompts there there are three boxes

there so we've got the title so uh

what's What's the title of the uh of the

prompt what does it do um and you can

mandate like maybe include business

value in there and things like this and

then what is the prompt itself

so you paste that into there um and then

you can tag this so we've got this for

co- pilot for

M365 but it might be in different apps

it might be for different personas and

departments you can do as many

categories as you want and you can add

an image to a prompt as well just to

make it stand out so this prompt that

I'm just adding here is about catching

up after holiday so I've used designer

to create this image here of somebody

coming back from holiday still dressed

for their holiday but they've got all of

their emails that are just hanging over

them and then I do submit prompt and

that's it it's easy to do there and when

I return to my prompt list you can see

that it is there um and then as you add

prompts you would kind of get listed

here on the top contributors um so we

don't include the imported prompts as

part of that now I want to remove that

prompt buddy manager so I'm going to

right click on that and remove that um

so that uh so that we've just got prompt

bu there um and then if I wanted to in

fact just one more thing sorry um I

mentioned there about sending

announcements if I go to prompt buddy

announcements you can see there where

somebody's posted a new prompt um it's

put a description there they need to go

into prompt buddy to view it because we

want people to do the thumbs up but this

allows you to have a discussion around

that prompt as well um so you would be

able to go back via power apps to go in

and uh install it into that into that

channel there exactly the same same way

as we did before just give it a second

to load up the power apps app and then

all I would need to do is Click onto

prompt buddy make sure you've got the

right one if you've got in multiple

teams um and then I would just need to

go up to publish to team same way as

before

next and then the team that I want to

put it into so I want to put it into my

prompt bu announcements just to make it

easier so you can have it in the same

team but in multiple Channel Channel um

and what I would recommend is that you

don't install it into multiple teams I

mean you might do if that works for you

um but certainly it's great to be able

to have people see prompts across

different departments because that helps

spread that good practice and that's why

it's great to have it in that Coe so all

you need to do is pin it into that team

leave and then it will appear as a as a

tab at the top in that prompt buddy

announcements but you've got flexibility

on how you set that up it's whatever

works for you so hopefully you will find

that really really useful um and

hopefully will bring proing to life

within your organization and help you to

share those great prompts that people

have within there remember make it fun

publicize it maybe reward people who are

sharing the best prompts give them shout

out on weekly newsletters highlight it

in your center of excellence um and

really get your Champions to push prompt

buddy so that it's not just for

Champions it's for everybody to share

those so hopefully you found that useful

um and if you've got any questions then

just raise them in that GitHub there in

the GitHub repo um and we will uh and

we'll look at those and look at those

feature requests and see how we can make

it better so hopefully you found this

useful if you do then make sure that you

uh subscribe on my channel hit the

notification Bell so you get told when

new videos come and of course give this

video uh a like share on LinkedIn tell

uh tell your colleagues about it and

things like this so uh hopefully you'll

find that useful and I'll see you again

on another video

[Music]

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