Unleash AI Power in Your Team with Prompt Buddy - The Ultimate Copilot Prompt Library!
Summary
TLDRIn this tutorial, the productivity coach from Microsoft's modern work AI and ecosystem team introduces 'Prompt Buddy', a Power App designed to facilitate the sharing and discovery of effective prompts within organizations for use with AI co-pilots. The coach guides viewers through the simple setup process, starting from downloading the app from GitHub to installing and configuring it within Microsoft Teams. The app encourages user engagement by allowing the submission of prompts, categorization, and a leaderboard for top contributors, aiming to enhance productivity through shared knowledge and best practices.
Takeaways
- π Setting up a prompt library within your organization helps share and discover great prompts for co-pilot use.
- π¨βπ« The productivity coach from Microsoft's modern work AI and ecosystem team is guiding customers on maximizing co-pilot efficiency through better prompts.
- π Better prompts lead to better results when using co-pilot, and shared examples can be found in co-pilot labs and within the product.
- π Prompt Buddy is a new tool launched as sample code, designed to help organizations share and manage prompts within Microsoft Teams.
- π§ Prompt Buddy is a Power App that integrates with Dataverse for Teams and can be easily set up by following a few simple steps.
- π To get started, download the Prompt Buddy ZIP file from aka.ms/sletpromptbuddy on GitHub and import it into Microsoft Teams.
- π οΈ Set up Prompt Buddy in the Center of Excellence (CoE) team, create the necessary environment in Power Apps, and import the ZIP file without unzipping it.
- πΌ After importing, publish Prompt Buddy and Prompt Buddy Manager apps to the desired Teams channels for easy access and management.
- π Configure Prompt Buddy by importing sample prompts, setting permissions, and customizing categories for apps, departments, and personas.
- π‘ Encourage team members to submit and rate prompts, fostering a culture of sharing and collaboration to improve productivity with co-pilot.
Q & A
What is the purpose of setting up a prompt library within an organization?
-The purpose of setting up a prompt library within an organization is to share and discover great prompts that can be used with co-pilot, enhancing productivity and ensuring better results from co-pilot usage.
Who is the speaker in the video, and what is their role at Microsoft?
-The speaker is a productivity coach who works as part of the Modern Work AI and Ecosystem team at Microsoft.
What is 'prompt buddy' and how is it used?
-'Prompt buddy' is a sample code Power App that can be installed within Microsoft Teams to create a centralized library for prompts. It helps in organizing and sharing prompts across an organization, making it easier for users to find and use effective prompts.
Where can the prompt buddy app be downloaded from?
-The prompt buddy app can be downloaded from Microsoft's GitHub page by visiting the URL aka.ms/sletpromptbuddy.
What are the steps to install the prompt buddy app in Microsoft Teams?
-The steps to install the prompt buddy app in Microsoft Teams include downloading the zip file from GitHub, uploading it to Power Apps in Microsoft Teams, and publishing it to a desired team channel. Detailed configuration is then performed within the app.
What should be done after importing the zip file in Power Apps?
-After importing the zip file in Power Apps, you should configure the app by setting up categories, departments, personas, and importing sample prompts. The app should also be published to the appropriate team channels.
What are some of the categories and personas pre-loaded in prompt buddy?
-The categories include apps and departments, while personas include business users, frontline workers, people leaders, IT pros, and developers.
How can users contribute new prompts to the prompt buddy library?
-Users can contribute new prompts by accessing the prompt buddy app, filling in the title, description, and the prompt itself, and tagging it with relevant categories. They can also add an image to make the prompt stand out.
How does the prompt buddy app handle announcements for new prompts?
-The prompt buddy app posts announcements for new prompts in a specified channel, allowing team members to discuss and review new prompts.
What are some recommended practices for promoting the use of prompt buddy within an organization?
-Recommended practices include publicizing the app, rewarding contributors, highlighting top prompts in newsletters, involving Champions to promote usage, and ensuring the app is accessible across different teams and channels.
Outlines
π€ Setting Up a Prompt Library with Prompt Buddy
The speaker, a productivity coach, introduces 'Prompt Buddy', a sample code Power App for Microsoft Teams designed to share and discover effective prompts for use with AI co-pilots. The coach guides viewers through downloading the app from GitHub, setting it up in Teams, and importing it as a solution. The process involves navigating to a specific URL, selecting the latest release, downloading a ZIP file, and importing it into Power Apps within Teams. The coach also explains the initial setup, including choosing a team and environment for the app.
π οΈ Installing and Configuring Prompt Buddy
This section details the installation process of the Prompt Buddy app and its management app within a team in Microsoft Teams. The coach demonstrates how to publish the apps to specific channels, emphasizing the importance of not using the preview function but instead publishing directly to Teams. The speaker also covers the initial configuration steps, such as setting up categories and importing sample prompts, and mentions the ability to customize and edit the app using the Power Platform.
π Exploring Prompt Buddy's Features and User Interaction
The coach explains the user interface of the Prompt Buddy app, showcasing features like top prompts, new prompts, and categorized listings. The app allows users to submit prompts, categorize them, and even attach images for clarity. It also includes a leaderboard to highlight popular prompts and encourages community engagement through a thumbs-up system. The speaker discusses the importance of setting up a separate channel for prompt announcements to avoid cluttering general channels and the flexibility of installing the app in multiple channels within a team.
π Promoting and Enhancing Prompt Buddy Usage
In the final paragraph, the coach discusses strategies for promoting Prompt Buddy within an organization, such as making it fun, publicizing its use, rewarding top contributors, and integrating it into the center of excellence. The speaker also encourages viewers to provide feedback and feature requests on the GitHub repository to improve the app. Additionally, the coach reminds viewers to subscribe to the channel, hit the notification bell, and share the video to spread awareness about Prompt Buddy.
Mindmap
Keywords
π‘Prompt Library
π‘Productivity Coach
π‘Co-pilot
π‘Prompt Buddy
π‘Power App
π‘Center of Excellence (CoE)
π‘GitHub
π‘Dataverse for Teams
π‘Sample Prompts
π‘Announcements
Highlights
Introduction of Prompt Buddy, a tool for sharing and discovering prompts within an organization for use with Co-Pilot.
Prompt Buddy is a Power App that facilitates better productivity by sharing effective prompts.
The tool is easy to set up and can be integrated into a Center of Excellence for Co-Pilot.
Instructions on accessing and downloading Prompt Buddy from the GitHub page.
Guidance on importing the Prompt Buddy solution into Microsoft Teams.
Explanation of the initial setup process for Prompt Buddy within a team.
Details on how to create and publish the Prompt Buddy app in Teams.
The importance of configuring the app to post messages in a designated channel.
How to import sample prompts into the app to start using it with pre-populated content.
The user interface of Prompt Buddy and its features for end-users.
Demonstration of how users can submit their own prompts to the app.
The ability to categorize prompts by apps, departments, and personas.
Instructions on how to add new categories to the app.
The option to export and import prompts for transferring between instances of Prompt Buddy.
Discussion on the benefits of sharing prompts across different departments.
Recommendations on promoting the use of Prompt Buddy within the organization.
Encouragement for users to provide feedback and feature requests on the GitHub repository.
Closing remarks with a call to action for subscribing, liking, and sharing the video.
Transcripts
do you want to set up a prompt library
to use within your organization to share
and discover great prompts that you can
use with co-pilot I'm the productivity
coach and today I show you
how hi I'm stre red out the productivity
coach and I work as part of our modern
work Ai and ecosystem team here at
Microsoft and I'm working with loads of
customers right now who are loving
co-pilots but they know that the better
the prompt is the better the result they
get and we obviously share some examples
of great prompts in co-pilot labs and
within the product itself wherever you
put the prompt is you can normally see
some suggested prompts there at the
bottom but what about all those great
prompts that are within your
organization that are waiting to be
shared and discovered that's why we have
launched prompt buddy as sample code
that you can install it's a power app
that lives within teams it would go
great in a center of excellence for
copilot um and it's really really easy
to set up it takes no time at all so
let's have a look at it here so here I
am so the first thing you need to do is
go onto the web and you need to go to
aka.ms slet prompt buddy okay and that
will take you to our GitHub page where
we have got the prompt buddy release so
on the right hand side here it shows you
the latest release so click on that and
then if you scroll down you can see this
ZIP file this one at the top so click on
that zip file and download that that and
it's also got some notes telling you
what's been included here so once I've
got that downloaded I'm going to head
over to Microsoft teams and uh you can
see here I've got my Center of
Excellence all of those channels and I
think I'm going to put it into the
general one so it's easy to find so this
is a power app that uses data vers for
teams so you need to go to power apps in
Microsoft teams and if you've not
created a power app in this team
previously then this is a place to do
that so we've got some great samples
down the bottom but if you're brand new
to it and you haven't set up in that
team click that purple start now button
and it will show you your teams that you
can use so this is my Coe team it gives
me a warning at the top telling me that
um it's the first time that someone's
used powerups in there so it takes a few
moments to set up uh an environment here
and then it will tell you when it's
ready so I can see that um a
notifications come up here this could
take uh any time at all just a few
seconds to um a few minutes now you'll
know that it's ready because if you
click on this build tab here then you
will see the um name of the team on the
left hand side now I have found that
sometimes even if it tells you it's done
that it might take a few minutes longer
so if it doesn't appear there then I
would just wait and then come back so
this was about 5 minutes for me and I
went back to that power apps app on the
side there just wait until the build
menu comes at the top click on build and
then I can see my team name is there so
click on that and it says you're ready
to create an app so we're not going to
create one from scratch we're going to
dismiss that and we're going to import
that zip file that we downloaded now
don't unzip that file just leave it
exactly as it is because we are going to
import this
solution okay and then I'm going to
browse to my downloads folder and find
the prompt buddy zip file um and that's
why I say don't unzip it cuz you need to
put the whole zip file up there okay so
I'm going to click onto that and open
and then go to
next okay and just give it a few minutes
or a few seconds just to process that it
tells you what it's going to install so
we can see um the tables and and uh the
apps and things like this it might ask
you to update a connection if it's new
for the first time so you just follow
this wizard through until you get to
this part that says initiating import
and then that will close and you can see
just up here we've got this gray bar
that tells me it's currently importing
that and again this could be really
quick could take a few seconds to a few
minutes but that bar will turn green
when that does you need to click on apps
on the side and you can see the two apps
here prompt buddy and the prompt buddy
manager which is an admin app so I'm
going to start with prompt buddy manager
because we need to install it into the
team itself so uh when that pops up you
click on
allow
okay and just wait a moment for that to
come now do not click preview so there's
like this play symbol up there don't
click that you need to click publish to
teams because you need to run this admin
app for the first time from within the
team after that you'll be able to go
back and you can run it through here um
but you need to publish it first so I'm
going to go next and then it's going to
ask me where I want to publish it so I'm
going to publish it into the general
channel of my C of Excellence so just
while it's coming up with a list of
teams there we
go uh and I'm going to do it here in the
general one because that's where I want
the app the uh main app to live so I'm
going to put the management app in there
I'm only going to use it just now while
we're doing the setup but I'm actually
going to remove that from the uh General
Channel
later but then I do save and close and
then that's done I'm going to go back
using that back arrow in the top left
and click leave and then I'm going to go
and when it's ready I'm going to find
the prompt Buddy app so this is the main
app that your users will use so I'm
going to do the exact same thing with
that so click on to prompt buddy then
just wait for it to load and again don't
use that preview or that play
functionality we want to just publish it
into the team again we need to give it
those permissions so I'm going to click
allow um and then I'm going to go on to
publish up here and publish it to
teams just wait a moment um and then
that will be ready so yep so we can do
next on
here find our team when it comes up so
we're going to go for our Coe team um
and again we're going to pop it into the
general Channel now you can install it
into multiple channels it doesn't have
to just be in one um so I'm actually
going to set up another Channel which is
just going to be promp bu announcement
so you might want to put it in both of
them but for now I'm going to just put
it into my general one cuz I haven't set
up that new channel yet and then I'm
going to do save and
close and then go back and go
leave okay so that's pretty much the
installation done so now we just need to
do a little bit of configuration um and
import some data in so now I'm in my Coe
I can see all of my
so I'm going to actually add that new
channel which I mentioned and because
prompt buddy puts announcements when
people add um extra prompts in there so
I'm going to call this prompt buddy
announcements um and I'm going to put it
as the standard one so that everyone can
do this and let's check this so that it
appears in people's Channel
lists okay so that's great I mean you
can use the general one if you want for
the
messages but um I prefer this this way
cuz that otherwise it clutters up your
general channel so it doesn't really
matter where it's installed um it's just
given us a place for those prompt buddy
announcements so I've installed mine in
general and you can see just up the top
here I've got prompt buddy manager and
prompt buddy so I'm going to click on to
prompt buddy manager first of all just
to do the initial
setup so you can see this message here
it says this the first time the app's
been run and it's setting up a few
things um and that will take a few
seconds um just so that it can set up
because it what it does is it's autop
populating categories like the different
apps we've got departments we've got
personas and it's importing all of those
into that datab base and those are all
as part of the app package it's not
pulling anything down from the web here
so the first thing it's going to ask you
to do is say where am I going to post my
messages so I've got the top here I've
got co-pilot Coe so that's where we are
right now um and we want it to go not in
the program team but we want this to go
into prompt buddy announcements and as
it says at the bottom you can change
this at any time but I'm going to go
let's go and then obviously here it's
just telling you this was built with the
Power Platform so you can edit it it's
sample code you can own this and change
it however you want so you can see here
I've got loads and loads of different
categories I've got apps I've got
departments and I've got personas um so
if you want want to add any of those you
can use that add category button but
we're actually going to start with
importing some sample prompts so we've
got something to work with so I click on
it import sample prompts and here this
gives us our setting screen so the first
one actually in general I'm going to
just restrict it to just team owners who
can add categories and do access
settings and at the bottom there you can
see where you can change where your
messages are sent to so I've saved that
um and I'm going to go back and you can
go to Cog up the top there get to the
same place and I'm going to do import
prompts and we've pre-loaded a load of
prompts here as Json so I'm going to do
sample prompts and here you've got all
of my sample starter ones and then all I
need to do is Click import
prompts now you can see there's an
option there to export prompts as well
um so if you need to uh set up a new
instance of prompt buddy and you want to
export the prompts you've got you can do
that using that option and and then
import prompts you would just paste the
Json file in there in exactly the same
way so again this just takes a few
seconds for that to go and now you can
see that these categories down the
bottom it tells you how many prompts are
there so that is our initial setup done
now if I go to the prompt Buddy app you
can see what your end users will see so
I've got top prompts new prompts and
then I've got all my different
categories there now I'm zoomed quite
far in just for this demo so it's easy
to see so let me just uh zoom out a bit
so you can see what it'd be like uh if
you were on a slightly different
resolution um because normally normally
I have about five or six categories here
widthwise so just let's zoom out a
little
bit there we go that just makes it look
a little bit easier to use okay so there
I can see that I've got my uh
leaderboard at the top I've got ones but
apps I can click on Department as user
and I can see different departments and
again you can add departments using that
management app um and then I've got
personas as well so we've pre-loaded
business users Frontline worker people
leader it pro and developer and then if
you click on any of those it gives you a
list of the prompts that are applicable
so here I'm on business user we haven't
got any for those so I'm going to just
change here to app and I'm going to go
on to co-pilot M365 so that's that chat
experience you got in team and you can
see there there are a few prompts and
people can give the thumbs up to the
ones that they like and that raises them
up on the leaderboard or they can submit
their own prompts and that's what we
really want to encourage people to do so
really easy to uh just add your own
prompts there there are three boxes
there so we've got the title so uh
what's What's the title of the uh of the
prompt what does it do um and you can
mandate like maybe include business
value in there and things like this and
then what is the prompt itself
so you paste that into there um and then
you can tag this so we've got this for
co- pilot for
M365 but it might be in different apps
it might be for different personas and
departments you can do as many
categories as you want and you can add
an image to a prompt as well just to
make it stand out so this prompt that
I'm just adding here is about catching
up after holiday so I've used designer
to create this image here of somebody
coming back from holiday still dressed
for their holiday but they've got all of
their emails that are just hanging over
them and then I do submit prompt and
that's it it's easy to do there and when
I return to my prompt list you can see
that it is there um and then as you add
prompts you would kind of get listed
here on the top contributors um so we
don't include the imported prompts as
part of that now I want to remove that
prompt buddy manager so I'm going to
right click on that and remove that um
so that uh so that we've just got prompt
bu there um and then if I wanted to in
fact just one more thing sorry um I
mentioned there about sending
announcements if I go to prompt buddy
announcements you can see there where
somebody's posted a new prompt um it's
put a description there they need to go
into prompt buddy to view it because we
want people to do the thumbs up but this
allows you to have a discussion around
that prompt as well um so you would be
able to go back via power apps to go in
and uh install it into that into that
channel there exactly the same same way
as we did before just give it a second
to load up the power apps app and then
all I would need to do is Click onto
prompt buddy make sure you've got the
right one if you've got in multiple
teams um and then I would just need to
go up to publish to team same way as
before
next and then the team that I want to
put it into so I want to put it into my
prompt bu announcements just to make it
easier so you can have it in the same
team but in multiple Channel Channel um
and what I would recommend is that you
don't install it into multiple teams I
mean you might do if that works for you
um but certainly it's great to be able
to have people see prompts across
different departments because that helps
spread that good practice and that's why
it's great to have it in that Coe so all
you need to do is pin it into that team
leave and then it will appear as a as a
tab at the top in that prompt buddy
announcements but you've got flexibility
on how you set that up it's whatever
works for you so hopefully you will find
that really really useful um and
hopefully will bring proing to life
within your organization and help you to
share those great prompts that people
have within there remember make it fun
publicize it maybe reward people who are
sharing the best prompts give them shout
out on weekly newsletters highlight it
in your center of excellence um and
really get your Champions to push prompt
buddy so that it's not just for
Champions it's for everybody to share
those so hopefully you found that useful
um and if you've got any questions then
just raise them in that GitHub there in
the GitHub repo um and we will uh and
we'll look at those and look at those
feature requests and see how we can make
it better so hopefully you found this
useful if you do then make sure that you
uh subscribe on my channel hit the
notification Bell so you get told when
new videos come and of course give this
video uh a like share on LinkedIn tell
uh tell your colleagues about it and
things like this so uh hopefully you'll
find that useful and I'll see you again
on another video
[Music]
d
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