How to create a Pre-Appointment BEP (for ISO 19650 Compliance)

Summary

This video focuses on creating aTranscript summary generation well-structured pre-appointment BIM Execution Plan (PreB) that aligns with ISO 19650 standards. It emphasizes the importance of clear communication, defined roles, and effective workflows in ensuring a successful tender process. Key areas include the Project Information Model (PIM) strategy, information standards, roles and responsibilities, and collaboration tools. The use of templates and risk registers helps streamline the process and ensures alignment among teams. By planning early, teams can demonstrate preparedness, increasing their chances of winning contracts.

Takeaways

• 😀 A pre-appointment BIM execution plan (preBE) aligns teams and increases the chances of winning a contract by demonstrating clear planning and alignment with ISO 19650 standards.
• 😀 The preBE is not just about team coordination but also about ensuring employer exchange information requirements (EIR) are met and that the project’s risk management strategies are in place.
• 😀 A well-prepared preBE lays the foundation for the post-appointment BIM execution plan (postBE), providing a draft that can be refined after contract award.
• 😀 The preBE is a communication tool that ensures all parties are aligned and shows the appointing party that the project is well-planned and ready to move forward.
• 😀 Challenges in creating a preBE often include disorganized data, unclear workflows, and lack of defined responsibilities, which slow down the mobilization process.
• 😀 The first key component in a successful preBE is the project information model (PIM) strategy, which outlines how project data will be developed, delivered, and managed.
• 😀 Information standards, methods, and procedures must be clearly defined to ensure consistency, compliance, and easy sharing of project files.
• 😀 Defining roles and responsibilities for information management is crucial, as it ensures that each team member knows their role, such as who manages data delivery and quality control.
• 😀 Collaboration workflows and tools like the common data environment (CDE) help define how teams will work together, ensuring alignment and smooth communication across all parties.
• 😀 Using templates like the pre-appointment BIM execution plan, risk register, and mobilization plan ensures that all prospective teams are aligned and can respond effectively to the requirements.
• 😀 A well-organized preBE plan not only helps teams meet the tender requirements but also helps them stand out and improves their chances of winning the contract.

Q & A

What is the purpose of a Pre-Contract BIM Execution Plan (Pre-BE)?

The Pre-Contract BIM Execution Plan (Pre-BE) is designed to align teams and ensure that the project's information requirements are met. It assesses the supply chain’s capability and capacity, evaluates proposed methods, and sets up strategies for risk management, all of which help increase the chances of winning the contract.

How does a Pre-BE relate to ISO 19650 standards?

A well-structured Pre-BE aligns with ISO 19650 standards by ensuring that information management, data exchange, and collaboration processes are clearly defined and meet the required guidelines. This helps demonstrate compliance and increases the team's credibility.

What role does the Pre-BE play in the delivery of the project?

The Pre-BE acts as a draft plan that outlines how data will be produced, shared, and checked, helping the delivery team meet the Exchange Information Requirements (EIR). It serves as a foundation for the Post-Appointment BIM Execution Plan.

What are the challenges teams face when creating a Pre-BE?

Teams often struggle with poorly defined information management strategies, unclear workflows, and disorganized data. Additionally, there is often confusion about task responsibilities, which makes it difficult to onboard new resources and slows down the mobilization process.

What is a Project Information Model (PIM) Strategy and why is it important?

The PIM strategy outlines how the project's information will be developed, delivered, and managed. A well-defined strategy demonstrates to the appointing party that the team understands their requirements and is ready to provide the right information at the right time.

How does information standards, methods, and procedures contribute to the Pre-BE?

Defining clear standards, methods, and procedures ensures consistency and compliance by specifying how files should be named, shared, and stored. This clarity builds trust with the appointing party and shows the team’s ability to maintain order and alignment.

Why is it important to define roles and responsibilities in the Pre-BE?

Defining roles and responsibilities ensures that everyone knows their specific tasks, such as who is responsible for coordinating data delivery, overseeing quality control, and managing other critical tasks. This minimizes confusion and enhances accountability.

What is the purpose of collaboration workflows and tools like the Common Data Environment (CDE)?

Collaboration workflows and tools, such as the CDE, define how teams will work together, where updates will be shared, and how alignment will be maintained. Clear workflows ensure smooth collaboration and help everyone stay on the same page throughout the project.

How do templates and tools like Planal improve the Pre-BE process?

Templates and tools like Planal help organize workflows, define roles, and ensure alignment with the project’s information requirements. They streamline the process, improve consistency, and ensure accountability, helping the team deliver a well-thought-out response to the tender.

Why is early planning emphasized in the Pre-BE process?

Early planning is crucial because it helps structure the response to the tender, ensuring that all necessary components are defined and aligned from the start. This proactive approach demonstrates preparedness and boosts the team's chances of winning the contract.