ISO 19650 Post-Contract BEP (Post-Appointment BIM Execution Plan)

Summary

This video highlights the importance of a well-crafted BIM Execution Plan (BEP) in project delivery. It discusses the challenges of aligning team processes, defining deliverables, and balancing detail with flexibility. Key steps include refining the plan post-appointment, setting clear information standards, and ensuring compliance with exchange information requirements. The video also emphasizes the use of tools like Plannerly for automating document exports, approvals, and task assignments, ensuring efficient project execution. The ultimate takeaway: plan early, collaborate effectively, and adapt the BEP to project needs for successful outcomes.

Takeaways

• 😀 Finalizing the BIM Execution Plan (BEP) after the appointment of the lead party ensures alignment with the appointing party's exchange information requirements.
• 😀 The BIM Execution Plan sets a common framework for managing and delivering information throughout the project lifecycle.
• 😀 Clear protocols for data creation, validation, sharing, and storage are essential to maintain consistency and meet the appointing party’s requirements.
• 😀 Aligning deliverables with project milestones ensures that each team produces the necessary outputs without delay, facilitating timely delivery.
• 😀 Workflow planning accounts for team dependencies and prevents delays, ensuring steady project progression.
• 😀 Crafting a BIM Execution Plan can be challenging due to varying team processes and the balance between detailed planning and flexibility.
• 😀 Overly detailed BIM Execution Plans can be frustrating and ineffective if they are not well received or implemented by the team.
• 😀 The first step in creating an effective BIM Execution Plan is to confirm pre-appointment content and ensure it aligns with project-specific requirements.
• 😀 Information standards, including naming conventions, file formats, and data-sharing protocols, should be defined to ensure consistency across all teams.
• 😀 Integrating security protocols into the BIM Execution Plan is crucial to protect sensitive project data while ensuring stakeholder confidence.
• 😀 The BIM Execution Plan should be adaptable to shifting project priorities, allowing flexibility for unforeseen challenges and changes in requirements.
• 😀 Tools like Plannerly automate the export and approval of BIM Execution Plans, streamlining the process and ensuring accountability through clear responsibility matrices and timelines.

Q & A

What is the main purpose of the BIM execution plan (BEP) post-appointment?

The main purpose of the BIM execution plan (BEP) post-appointment is to ensure the contract is finalized and aligned with the project's specific requirements. It serves as a common framework for managing and delivering information, ensuring all teams understand the information strategy and agree to protocols for data creation, validation, sharing, and storage.

Why is it challenging for teams to craft an effective BIM execution plan?

It is challenging because teams bring their own processes and tools, making alignment difficult. Additionally, defining task-specific deliverables can be tricky due to varying opinions on what a completed task should look like. Balancing detailed planning with flexibility is also a constant challenge, as too much detail can slow down the project, while not enough information blocks execution.

What is the first step in creating an effective BIM execution plan?

The first step is to confirm the pre-appointment BIM content. This involves revisiting and refining the BIM to ensure it aligns with project-specific requirements, validating the delivery team's capabilities, and reviewing workflows proposed during the tender stage to ensure they fit the project's unique demands.

How can you ensure consistency across all teams in a BIM execution plan?

Consistency is achieved by setting clear information standards, such as defining naming conventions, file formats, and data sharing protocols. Security protocols for handling and storing data in the common data environment are also outlined to protect sensitive project data and ensure stakeholder confidence.

What role do information management procedures play in the BIM execution plan?

Information management procedures define how information will be produced, validated, approved, and shared throughout the project lifecycle. These procedures help maintain a high standard of quality by detailing tasks such as who checks models for quality and how teams ensure everyone is working on the latest version of a file.

Why is it important to ensure compliance and adaptability in a BIM execution plan?

Ensuring compliance is vital to meet the exchange information requirements (EIRs) by defining required formats, data checking protocols, and approval procedures. Adaptability is crucial for incorporating changes, such as additional deliverables or responding to unforeseen challenges like updated client requirements, while maintaining workflows and standards.

How does Plannerly assist in exporting the BIM execution plan?

Plannerly streamlines the process by automating the export of the BIM execution plan. It allows you to alter assignments, scope, and approved details as needed, ensuring that only relevant parts of the plan are exported for different teams. The exported document includes cover pages, headers, footers, and hyperlinks, making it easy to navigate.

What is the benefit of assigning the BIM execution plan for approval inside Plannerly?

Assigning the BIM execution plan for approval inside Plannerly ensures accountability and streamlines the approval process. By notifying the relevant team members, it avoids unnecessary review by unrelated teams, speeding up the approval process and allowing each team to focus only on their relevant sections.

How are responsibilities and tasks structured within the BIM execution plan?

Responsibilities and tasks are structured into detailed matrices, which outline the timelines, dependencies, and deliverables for each team. This ensures that everyone is clear about their responsibilities and accountable for their contributions, avoiding confusion and potential delays.

How does the BIM execution plan support ISO 19650 principles?

The BIM execution plan adheres to ISO 19650 principles by structuring workflows, tasks, and information delivery in line with these internationally recognized standards. It ensures that all processes are well-organized, consistent, and efficient, which is essential for successful project delivery.