Module 14 - Video 1 - HR Information Systems

Summary

This transcript provides a comprehensive overview of Human Resource Information Systems (HRIS), explaining its role in managing HR functions like record-keeping, compliance, and efficiency. Key benefits of HRIS include streamlined data management, improved HR strategy, and employee self-service features. It explores various HRIS functionalities, such as applicant tracking, payroll, benefits administration, time and attendance, performance management, and reporting. The transcript also outlines the six stages of HRIS implementation: search, plan and align, define and design, configure and test, train and communicate, and deploy and sustain, ensuring successful system adoption and usage.

Takeaways

• 😀 HRIS stands for Human Resource Information System, which is a software that uses technology to manage various HR functions.
• 😀 HRIS offers benefits such as record keeping, where employee data is stored and tracked in one system for easy access.
• 😀 HRIS helps with compliance by securely storing personal identification information, aiding government organizations in verifying employees.
• 😀 HRIS increases efficiency by centralizing HR information, saving time and storage while enhancing accuracy.
• 😀 HR strategies rely on HRIS data for decision-making, ensuring the correct strategies are implemented based on reliable information.
• 😀 The self-service feature in HRIS allows employees to manage their HR-related tasks, such as updating payroll and work schedules.
• 😀 The Applicant Tracking System (ATS) in HRIS streamlines recruitment by tracking applicants and aiding in the selection process.
• 😀 HRIS can automate payroll, calculating salaries and generating payment orders to simplify the payment process for employees.
• 😀 The benefits administration feature in HRIS enables employees to select and manage their benefits independently via a self-service portal.
• 😀 The time and attendance module in HRIS tracks employee work hours through methods like fingerprint or card scanning for accuracy.
• 😀 HRIS includes performance management tools to track employee performance, ratings, and appraisals, supporting HR functions.

Q & A

What is HRIS and what does it stand for?

HRIS stands for Human Resource Information System. It is a software that uses technology to manage various functions related to Human Resources management, such as record-keeping, compliance, and efficiency.

How does HRIS help in record-keeping?

HRIS maintains a centralized database of all employee data, which ensures that information is consistently updated and tracked. It provides a single source for all employee-related information, reducing the risk of errors and inefficiencies.

What role does HRIS play in compliance?

HRIS stores essential personal information for each employee, such as identification data, which helps ensure compliance with legal and regulatory requirements, such as tax laws and other government-related documentation.

How does HRIS improve HR strategy implementation?

HRIS tracks and summarizes HR data, which provides the necessary insights for creating and implementing effective HR strategies. Without this information, organizations cannot make informed decisions regarding their workforce.

What is the benefit of self-service HR in HRIS?

Self-service HR allows employees to handle HR-related tasks, such as updating payroll information, benefits selection, or work schedules, without needing to involve the HR department. This increases efficiency and empowers employees to manage their own HR needs.

What is the purpose of the Applicant Tracking System (ATS) in HRIS?

The ATS helps streamline the recruitment process by tracking job applicants' information, comparing resumes, and shortlisting candidates for further interviews. This saves organizations time and ensures they select the most suitable candidates.

How does HRIS automate payroll?

HRIS can automatically calculate employee salaries, generate payment orders, and handle the entire payroll process, ensuring timely and accurate payments. This reduces manual work and minimizes errors.

How does the time and attendance module in HRIS work?

The time and attendance module tracks when employees arrive and leave work, often using methods like fingerprint scanners or card systems. This data is synced with the HRIS to ensure precise records of work hours.

What functionality does the training module in HRIS offer?

The training module in HRIS tracks employees' certifications and skills, and integrates with Learning Management Systems (LMS) to facilitate e-learning opportunities for employees.

What are the stages involved in implementing HRIS software?

There are six stages in HRIS implementation: 1) Search – selecting a suitable software provider; 2) Plan and Align – forming an implementation team; 3) Define and Design – specifying user groups and requirements; 4) Configure and Test – configuring the system and conducting tests; 5) Train and Communicate – training employees and providing necessary communication; 6) Deploy and Sustain – launching the system and ensuring its long-term success.