LSP FARMASI TAHAP 2

Summary

This video provides a step-by-step demonstration of the second phase of the flowchart for managing pharmaceutical inventory at an Indonesian pharmacy. It covers various administrative tasks such as recording stock levels, processing prescription orders, checking medication expiry dates, creating purchase orders, and managing delivery receipts. The process also involves maintaining accurate documentation like stock cards, invoices, and drug pricing lists. The goal is to ensure precise inventory management, timely reordering of medications, and efficient tracking of supplies to support patient care.

Takeaways

• 😀 The second stage of the pharmacy flowchart focuses on administrative tasks, such as recording medication stock availability on the stock cards.
• 😀 Amoxicillin syrup is used as an example for stock management, including writing its expiration date and how much is left in stock after dispensing to a patient.
• 😀 All medications used for prescriptions must be recorded, including the unit of measurement (e.g., flash, tablet).
• 😀 When medications are nearing their expiration, they should be recorded with their expiration date to prevent using expired drugs.
• 😀 In order to process a prescription, the full details must be copied, including prescription numbers, doctor’s name, patient’s name, and medication information.
• 😀 The stock card should reflect the availability of each medication, including quantities that were dispensed, and adjustments must be made accordingly.
• 😀 Any medication that will soon expire (e.g., Ambroxol) should be flagged for reorder, and a purchase order must be made to replenish stock.
• 😀 When placing an order, the pharmacy chooses a pharmaceutical supplier that can deliver the medication urgently, even without discounts.
• 😀 A purchase order consists of a written document specifying the medication type, quantity, and supplier details, which needs to be signed by the pharmacist.
• 😀 After receiving the medication, the pharmacy must verify the delivery, matching the invoice with the order details and checking for any discrepancies before signing off.
• 😀 The pharmacy stores medications based on their expiration dates, with those nearing expiration placed in front or on top of the stock for easier access and use.

Q & A

What is the main purpose of the video?

The video demonstrates the second stage of the flowchart process for managing drug inventory and prescription handling at an Indonesian pharmacy.

What is the first task in the second stage of the process?

The first task is to record the availability of drugs in the stock card, ensuring all medicines that were used during prescriptions are properly logged.

How is the availability of Amoxicillin syrup recorded on the stock card?

Amoxicillin syrup is recorded with the date it was used, the number of units, and its expiration date, which is three months from the inspection date.

What should be done when there is a shortage of stock for a specific medicine like Ambroxol?

When stock is low, a purchase order is made for the required medicine, and it is documented in the pharmacy’s system, ensuring stock levels are updated.

What details should be included in the prescription record book?

The prescription record book should include the prescription number, date of receipt, doctor’s name, patient’s details, and the prices of the medicines used.

What is the role of the pharmacy assistant in the stock management process?

The pharmacy assistant is responsible for verifying stock availability, preparing purchase orders, and ensuring that medicines are accurately recorded and stored.

How is the invoice checked when medicines are delivered?

The invoice is checked for accuracy by comparing it with the purchase order and the delivered goods to ensure all details match, including quantities and expiration dates.

What is the process of receiving a delivery of medicines from a supplier?

When a medicine delivery arrives, the pharmacy staff verifies the invoice, checks the delivered items for consistency with the order, and ensures the products are in good condition.

What happens if the expiration dates on the received medicines are different?

If the expiration dates differ, the pharmacy staff makes a note of the differences and ensures that the stock is stored according to the expiration dates, with older stock placed in the front.

What steps are taken to ensure proper storage of medicines?

Medicines are stored following the FIFO (First In, First Out) method, with items approaching their expiration dates placed in front for easier access and better management.