(4 soft skills) Soft Skills (Presentation and Creating Power Point Slides) Part 2

Summary

This video script offers a comprehensive guide on enhancing presentation skills using PowerPoint. It emphasizes the importance of understanding the audience, content, and logistics. The presenter shares tips on slide creation, including the seven to seven rule for clarity and engaging visuals without unnecessary animations. The script also covers preparation before and after the presentation, the significance of knowing the subject matter, and the value of rehearsing. It advises on copyright, citations, and effective use of speaker notes. The session concludes with a call to action for viewers to apply these soft skills for success in presentations.

Takeaways

• 😀 Always adopt a systems perspective for presentations, considering the audience, content, and logistics.
• 📈 Study your subject matter thoroughly to be well-prepared and answer questions confidently.
• 📑 Follow the 'seven to seven rule' for slides: aim for seven lines and seven words per slide to maintain audience engagement.
• ⏱️ Allocate time wisely: 25% of your presentation time should be dedicated to questions and interaction.
• 🎨 Avoid using mysterious shapes and figures; ensure visuals are relevant and support your narrative.
• 📝 Keep slides simple and avoid unnecessary animations to prevent distracting the audience.
• 📑 Use a clean background, preferably white, to keep the focus on your message and not on the slide design.
• 🔍 Proofread slides meticulously to avoid typos and ensure consistency in font and bullet points.
• 📚 Include an agenda and provide a searchable, meaningful file name for easy reference and archiving.
• 🤝 Engage with your audience by being confident, positive, and following up after the presentation.

Q & A

What is the main focus of the video series on the 'fun online teaching and learning channel'?

The main focus of the video series is to discuss soft skills, how to acquire them, learn them, and improve them.

Why is it important to watch the introduction to soft skills sessions video before session two?

It is important to watch the introduction to soft skills sessions video before session two because session two builds upon the concepts introduced in part one, and it provides essential foundational knowledge for understanding the subsequent content.

What is the recommended approach for creating effective PowerPoint slides according to the video?

The recommended approach includes using a systems perspective, knowing your audience, considering the logistics and mechanics of the presentation, and focusing on delivering content effectively with animations and key messages.

Why is it crucial to study your audience, content, and the logistics of the presentation?

Studying your audience, content, and logistics is crucial because it ensures that your presentation is tailored to your audience's motivations, the content is engaging and relevant, and the logistics contribute to the success of the presentation without causing disruptions.

What does the 'seven to seven rule' refer to in the context of creating PowerPoint slides?

The 'seven to seven rule' refers to having seven lines and seven words on one slide to maintain the attention of the listeners and to keep the presentation concise and focused.

How much time should be allocated for questions during a presentation according to the video's recommendation?

According to the video's recommendation, if you have 100 minutes for a presentation, 25 of those minutes should be allocated for questions.

Why is it necessary to avoid mysterious shapes and figures in PowerPoint slides?

Mysterious shapes and figures should be avoided because they can be distracting to the audience and may not contribute to the message being conveyed during the presentation.

What is the significance of using a consistent background in PowerPoint slides?

Using a consistent background is significant because it helps maintain a clean and professional look, prevents distractions, and ensures that the content is easily readable and understandable.

Why is it important to rehearse a presentation multiple times before delivering it?

Rehearsing a presentation multiple times is important to ensure smooth delivery, to practice using the technology and software involved, and to receive feedback that can help improve the presentation.

What is the recommended action when you are asked to summarize a long presentation quickly?

The recommended action is to always have a highlight slide or two prepared that can quickly summarize the key points and findings of the presentation, allowing for a concise and impactful delivery even with limited time.

Why should you avoid using flashy animations in your PowerPoint presentation?

Flashy animations should be avoided because they can be distracting and may take away from the message of the presentation if not synchronized well with the speaker's narrative.

What is the importance of explaining acronyms when they are first used in a presentation?

Explaining acronyms when first used is important to ensure that all audience members understand the terms being used, preventing confusion and promoting clear communication.

What does the presenter suggest doing with your presentation file after you have finished using it?

The presenter suggests archiving the presentation file in a searchable and meaningful way, both on your computer and in an online storage solution like Google Drive or OneDrive, for future use and reference.

What is the 'RR' mentioned in the video and how does it apply to presentations?

The 'RR' mentioned in the video stands for 'Reduce, Reuse, Recycle'. It applies to presentations by encouraging the presenter to look for existing materials or slides from past presentations that can be reused or recycled with minor adjustments, rather than starting from scratch each time.

Why is it recommended to use the speaker notes section in PowerPoint?

The speaker notes section is recommended for use because it allows the presenter to write detailed notes that are not visible to the audience. This can be helpful during rehearsals and can serve as a guide during the actual presentation, ensuring a smoother delivery.

What is the purpose of having extra slides prepared for a presentation?

The purpose of having extra slides is to be prepared for potential questions from the audience. These slides may contain additional data, information, or examples that can be used to address inquiries or provide further clarification on the topic.

What does the video suggest regarding the use of active voice in slide content?

The video suggests using active voice in slide content because it is more engaging and easier to understand than passive voice. Active voice can help convey the message more effectively and with greater impact.

What is the main takeaway from the session on improving presentation skills using PowerPoint?

The main takeaway is to approach presentations from a systems perspective, considering the audience, content, and logistics. Additionally, it is important to rehearse, proofread, and be prepared with extra slides. The presenter should also be confident, engaging, and follow up after the presentation.

Outlines

00:00

📚 Introduction to Soft Skills and PowerPoint

The speaker introduces the video series focused on soft skills, emphasizing the importance of understanding and improving these skills. They encourage viewers to watch the introductory sessions on soft skills before proceeding to session two, which is about creating effective PowerPoint slides. The speaker also mentions the use of a systems perspective for presentations, considering the audience, content, and logistics. They stress the importance of knowing the subject matter and being prepared to answer questions, as well as the 'seven to seven rule' for slide design to maintain audience engagement.

05:02

🎨 Effective PowerPoint Techniques

This paragraph delves into the specifics of creating effective PowerPoint presentations. The speaker advises on the optimal amount of time to allocate for questions, the importance of having a title slide, and the avoidance of mysterious shapes and figures that could distract the audience. They also discuss the use of animations and the selection of relevant images to support the narrative. The speaker recommends using a simple background, such as white, and keeping text concise to maintain flexibility during the presentation. They also provide examples of poor slide design and explain the importance of avoiding flashy animations and unrelated images.

10:03

📝 Citation and Conclusion in Presentations

The speaker stresses the importance of giving credit to original sources by citing them properly, using citation techniques like APA, Chicago, or MLA. They highlight the ethical responsibility to avoid plagiarism and the importance of including a conclusion or summary in presentations to leave a lasting impression on the audience. The speaker also suggests considering tasks before and after the presentation, such as preparing props or handling post-presentation inquiries. They emphasize the need to be adaptable and ready to summarize the presentation if time is limited.

15:04

🖥️ PowerPoint Technicalities and Proofreading

This section covers the technical aspects of PowerPoint presentations, including the importance of proofreading for typos and using bullets consistently. The speaker advises on the importance of rehearsing with the technology used for the presentation, such as checking the compatibility of the PowerPoint version with the venue's software and equipment. They also discuss the etiquette of not exceeding the allocated time for presentations and the need to explain acronyms when they are first used.

20:04

👀 Audience Engagement and Presentation Dynamics

The speaker focuses on engaging the audience by starting strong, using active words, and maintaining a positive and confident demeanor. They suggest including an agenda to inform the audience of what to expect and recommend archiving presentations for future use. The speaker also emphasizes the importance of rehearsing the presentation to ensure smooth delivery and adapting to any technical issues that may arise during the actual presentation.

25:06

🔄 Reuse and Recycle Presentation Materials

The speaker introduces the concept of 'reduce, reuse, recycle' in the context of presentations, encouraging the reuse of existing materials to save time and resources. They advise checking for previously created content that can be repurposed for new presentations. The speaker also recommends using the speaker notes section in PowerPoint for rehearsing and having extra slides prepared for potential questions from the audience.

30:06

🌟 Final Thoughts on Soft Skills and Presentations

In the concluding paragraph, the speaker summarizes the key points of the session, emphasizing the importance of a systems perspective, audience understanding, content preparation, and technical readiness. They encourage viewers to subscribe to the channel for updates on future sessions, which will focus on the presentation side of things rather than slide creation. The speaker ends by reiterating the importance of applying soft skills in practice to see their transformative power.

Keywords

💡Soft Skills

Soft skills are personal attributes that enhance an individual's interactions, job performance, and career prospects. They include communication, problem-solving, and emotional intelligence. In the video, soft skills are the central theme, as the speaker discusses how to improve and convey these skills effectively through presentations.

💡PowerPoint

PowerPoint is a widely used presentation software by Microsoft that allows users to create visual slide shows. In the context of the video, PowerPoint is the tool the speaker is focusing on to teach how to create effective slides that enhance the delivery of soft skills.

💡Systems Perspective

A systems perspective involves understanding a situation or problem by considering the interactions between its components. The speaker recommends using a systems perspective in presentations, meaning one should consider the audience, content, and logistics as interconnected parts for a successful presentation.

💡Seven to Seven Rule

The seven to seven rule, as mentioned in the script, is a guideline suggesting that a PowerPoint slide should ideally contain seven lines and seven words to maintain the audience's attention. This rule is part of the video's advice on how to design slides that are not too cluttered and remain engaging.

💡Animations

Animations in PowerPoint refer to the motion effects applied to slide elements to create a dynamic and visually appealing presentation. The video warns against overusing animations as they can be distracting if not synchronized well with the presenter's narrative.

💡Content Delivery

Content delivery is the method by which information is presented and communicated to an audience. The video emphasizes the importance of knowing one's content and delivering it in a way that resonates with the audience, which is crucial for effectively teaching and demonstrating soft skills.

💡Logistics

Logistics in the context of presentations refers to the practical aspects of organizing and executing a presentation, such as venue, equipment, and timing. The speaker stresses the importance of logistics, as failing to consider these details can undermine even the most well-prepared presentations.

💡Title Slide

A title slide is the introductory slide in a presentation that typically contains the presentation's title, the presenter's name, and sometimes the institution or company. The video mentions the importance of having a title slide to set the context and to help guide audience members who may have entered the wrong room.

💡Rehearse

Rehearsing refers to the practice of going over a presentation multiple times to ensure smooth delivery and to identify areas for improvement. The speaker strongly advises rehearsing as a critical step in preparation, which helps in refining the content and delivery of a presentation on soft skills.

💡Conclusion

A conclusion in a presentation is the final part where the presenter summarizes the key points and leaves the audience with a lasting impression. The video script mentions the importance of having a conclusion that encapsulates the main takeaways from the presentation on soft skills.

💡Active Voice

Active voice is a grammatical term referring to a sentence structure where the subject performs the action. The video encourages the use of active voice in slide text for clarity and impact, as opposed to passive voice, which can be less engaging and harder to understand.

Highlights

Introduction to a series on soft skills acquisition and improvement.

Emphasis on the importance of knowing your audience for effective presentations.

Recommendation to adopt a systems perspective for presentations, considering time sequence and holistic views.

The significance of logistics and mechanics in the success of a presentation.

Highlighting the importance of recognizing and preparing for different phases of a presentation.

Advice on studying the subject matter thoroughly to handle questions confidently.

The 'seven to seven rule' for effective slide design to maintain audience engagement.

Suggestion to allocate time for questions, with a recommendation of 25% of the presentation time.

Importance of having a title slide to set the context and confirm the audience is in the correct session.

Caution against using mysterious shapes and figures that distract from the presentation's message.

Guidance on using animations in PowerPoint to complement the narrative without causing distraction.

Recommendation to avoid unrelated pictures and to choose a background that aids comprehension.

The value of keeping text flexible and short to prevent being a slave to the slides during the presentation.

The presenter's personal experiences and lessons learned from unexpected situations in presentations.

The necessity of rehearsing with the same software and technology that will be used in the actual presentation.

Importance of proofreading slides to avoid typos and ensuring consistency in font and bullet points.

The practice of explaining acronyms when first used and the significance of giving credit for sourced material.

Advice on structuring presentations with a clear introduction, conclusion, and takeaways.

Recommendation to prepare for potential follow-up tasks after the presentation, such as providing contact information or prototypes.

Guidance on being ready to summarize presentations concisely when time is limited.

The importance of printing materials in advance and being prepared for different scenarios.

Encouragement to share and market presentations to gain recognition and opportunities.

The concept of 'reduce, reuse, recycle' in presentation preparation to avoid starting from scratch.

Use of speaker notes in PowerPoint for rehearsal and the benefits of having extra slides prepared for questions.

Final advice on the importance of applying soft skills through practice for real improvement.

Transcripts

fun online teaching and learning channel

i'm glad to see you back here so what

we're doing in the series is we're

talking about soft skills and how to

acquire them how do we learn them and

how do we improve them

please if you didn't watch my

introduction to soft skills sessions

video please do that it's two parts and

now in session two we are learning about

how to create the slides using

powerpoint

please watch part one this will be the

part two

but i wanna make a little summary of

what we did oh by the way these are some

of my references that i've read for you

and i'm summarizing this on my sessions

this is a session that there will be

many sessions

that i also describe uh introduction

videos

so

this will be like 10 or 15 sessions that

i had will be posted every week

so what did we do

we had a discussion about how to you

prepare yourself we listen to you and

then how

i mentioned how do i prepare myself and

i recommended a systems perspective both

a time sequence and

also a

holistic perspective to the

presentations and today basically we're

gonna go detail on how to use powerpoint

and how to convey our message better to

our audience

we'll do a hands-on activity

just a quick recap

my recommendation to you is using

systems perspective which means when

you're tasked with a presentation you

gotta know your audience and please for

the details look at the previous video

which is part one

soft skills uh presentation also you

also need to

you know think about your content how to

deliver your content okay knowing your

audience will affect your content a lot

and also uh thinking about where is this

presentation gonna happen okay the

logistics the mechanics

the sub uh the place okay

so these are all important uh if you

will lags

or a successful presentation the success

lies in between

okay

think about that so you you studied your

audience you know exactly what's their

motivation why they are there

to listen to you and you created a great

slide presentation with animations with

the key message repeating and everything

you dressed for success

but somehow you couldn't find the

building you couldn't find the address

you were so much late that your

presentation time passed right so you

couldn't present it that's a disaster

right

so all the work you did previously

went to garbage

so

every presentation

you gotta study those three at least

my other uh recommendation to you is

recognize and prepare for phases which

means

your presentation doesn't really start

when you really start presenting it

right from powerpoint slide one and it

doesn't end

when you finished you know

the story in your last slide right

there's a lot to do previously and

there's a lot to do right after your

presentation and there are things you

need to do

a few weeks or a few months after the

presentation okay that's why the

audience

the mechanics and the content is very

very important

so

this is it's time now to talk about

pretty good ideas okay so

first of all you have to know your

subject okay

what i want you to know is uh study your

subject a lot

if you don't know your subject you will

not be able to answer the questions

okay so or sometimes i see this so if

there's 20 slides

10 slides is done by one person and

other 10 slides by

done by the other team member

and then somehow you know one of them

doesn't arrive or

feels bad and

not present then

you need to you know completely present

all the to any slides so there

you really need to study and rehearse

the other section of the material okay

so know your subject really well

seven to seven rule is uh you know these

scientists say

uh you gotta have seven lines and seven

words in one slide okay that's also what

i'm trying to do in my slides this is to

you know

not to lose the attention of the

listeners okay

usually the rule of thumb is two slides

per minute so you can go by this two-way

if you have a time limit let's say you

have to present 30 minutes okay you got

to have it most

the most 60 slides or sometimes you have

if you have 10 slides

and really the time depends on you

then you're gonna see

you know i got 10 slides so five minutes

would be okay for me

but my recommendations to you is always

if you have uh 100 minutes to present

25 of this

should go to the

questions okay

so if you let's say you have 60 points

uh 60 minutes okay so in out of 60

minutes you're gonna make a presentation

you're gonna prepare your presentation

for 45 minutes and 15 minutes for the

questions okay

so rule of thumb two slides per minute

always have a title slide like i have in

these lectures okay in this session so

always our title slides this this brings

everybody you know draws everybody's

attention

sometimes you will have people in the

wrong room okay so when they see your

title they will

uh understand they are in the wrong room

right so title is always good

abstain from mysterious shapes and

figures which means sometimes you know

if you're talking about rivers have a

river right if you're talking about

basketball have a basketball right in

there so but mysterious shapes and

figures please abstain from them because

they are

much more distracting the audience

and also animation

uh like in this slide right i'm using

animation but um it's it's it's as a

nice flow with my narrative with my talk

so

i'm hoping it's not really disturbing

you

but uh if you watch my previous video i

started with the animation going

everywhere that is really distracting

and really conveying no no message right

so unnecessary animation is really bad

especially if you're not if your talk is

not synchronized okay

you don't need to show off your

powerpoint skills okay

so avoid unrelated picture and photo as

well

like if you're talking about basketball

you know don't have a cat right you

don't have a dog picture or a cat

picture right

you have to have maybe a famous

basketball player or

you know national

uh maybe nba

logo or maybe uh

a ball like basketball right something

like that

choose a background that makes sense my

favorite is white as you can see in my

slide that with white you can do

anything right sometimes i see really

like pessimistic black

you know very dark blue

or

pink background that really distract my

attention

and it's it's really difficult to design

such slides okay always choose a

background

preferably choose one of the backgrounds

that is already set in

in the in the sli and the powerpoint

okay

keep texture flexibility heavy flexible

if you keep your text short you will

have a flexibility to for your talk

points right

uh if you have the full text right there

you're kind of slave to it and you want

to read all of them right and your and

you will see from audience hey please

don't pass i'm not done reading well

hopefully you're not expecting them to

read it so don't put a lot of text right

what we want is

from audience is to listen to us right

then you will be free of burden of

reading

and trying to read all of them off your

slides or your paper okay this will also

help to your time management okay

you will be a master of your slide not a

slave and this is

uh the same for the listeners as well

they don't have to read you they can

focus on you

focus on your mimics focus on your hands

and you know focus on the props instead

of trying to read the slides

so here's an example right and i mean

can you please comment down below how

many wrong things you see well there's

nothing right

special right i mean you don't like

animating everything why there's this

much color

why this is red why it's you know why

this is bald white there's no underline

where there's underlying everywhere

what is manok right i never saw this one

so if you use any

any acronym

please use it

openly

like the long form for the first time

this text is not talking about kits so i

do have this cat right and look at the

background look at this background in

the slide and look at that background

right

it's really difficult so look at the

bullets

so bullets is inconsistent font font is

inconsistent

uh the

the big the you know some of them are

small some of them are big the text

ah yeah

so that's

that's a bad example right please

refrain doing this how about this one

logistic regression model of a system

well i don't see anything here right the

background is good

but i can't really read those and i

don't know what are those

so

probably someone you know

half an hour into the

presentation sitting in the back you

know will not understand anything okay

so after these examples let's continue

with the powerpoint skills too so if you

have a copyright uh always

write them down okay

if you're using someone else's please

give credits

cite them okay usually

there's a few citation techniques apa

chicago mla so learn one of them or

whichever your company is using

uh learn that one and then use it okay

stealing someone's ideas is stealing

someone's money okay so don't steal

others idea always give us give a

citation

references

uh always have a references like i

started this slide you know this

presentation is showing my references

right usually we show it at the end

so have your references ready and always

cite your resources

always have a conclusion right you

always have an introduction and always

have a conclusion summary or takeaway so

what

i want you to understand to remember as

takeaways as

if the audience forgets everything about

your presentation okay

what do you want them to remember what

do you want them to you know

tell other people about your

presentation what do you want them to

apply which technique okay

what do you want them to remember what

is your success criteria for example

my success criteria in these soft skill

sessions is

if my audience you know if my

subscribers if my listeners viewers if

they do one or two technique and apply

them

that'll be my success criteria okay i

will feel successful

do you have anything before doing before

the presentation

for example think about it what can be

one of the tasks before the presentation

like i said presentation doesn't start

the moment you start talking right

what is some protest you may

be bringing some props some textbooks

does the library have that one do you

want to purchase something

do you want to bring your product for

them like free promotion right

or do you have to print out any

activities or do you want to print out

the slides right these are all important

things to think about before you

talk even talking in the real

presentation

what are the things pause task right

if you are selling a product do you want

to give them your contact information or

do you uh do can you do you want to tell

them like hey if you are interested in

this product please stay in the room

and i can talk to you in detail right

if you are interested buying right so

there are things that pos tech maybe

uh you will tell them hey once we have a

prototype if you are interested i'm

gonna you know email or call you with

the prototype information or flyer or

specifications

so

you may tell them hey please stay

afterwards so i can

give you a call right you know i can get

your email or

phone number

be ready to summarize in one or two

slides okay so what i mean okay that's

something out of my life experience so

sometimes i have 10 slides right and

this is a project i have been working

let's say in 10 months right ceo tells

us

hey you know we are in the agenda for

the meeting and then all of a sudden he

or she tells us

you know what i want to listen to your

project you have been working hard

i know you worked for the presentation

you studied a lot but i only have two

minutes can you summarize it with one on

one or two slides okay we cannot just

say hey we can't summarize this this

topic is important

you know i have been working for for

this 10 months and i have 10 slides

now what we should do is we should

always have a highlight slide one or two

and then if if there is less time then

we need to you know open up like okay i

will only tell you uh show your six

slide and seventh slide right or your

conclusion or your takeaway or your data

analysis result

conclusion whatever right we got to be

ready for these kind of

situations and we need to be flexible

and adaptable

okay

excellent remember if you you may need

to print out some things so before the

task

just know if the building has a printer

if it's for money

because you want to if if it's some some

other city or some other building or

another company or a conference room you

may not find a printer so

or it may be

expensive to print

many many pages so make sure you have

printed them before you leave your home

company and then you bring your printers

with you

printouts with you

avoid flashy animations like i started

this presentation especially session one

okay

this slide has animations too

right but it is so synchronized with my

talk point so you don't even see it

consistent font colors and bullet we

already saw an example

so for example this is a slide right

i think we can have those slides maybe

just as an example in your slide right

just to show you how complex

your

situation is how dynamic is the

situation is

but you don't really want them to see or

read or anything like that right for

example for this slide if you have this

i think the key message is what we're

doing is really complex and it's not

easy right that's the message otherwise

you really don't want your customer or

the participant right audience listeners

to understand what is this rectangular

or what's going on here right what is

this

yellow background and you don't want

them to really understand those kind of

stuff right this is

maybe the message here is it's very

difficult right yeah that one is okay

and sometimes we use these slides to

print out a big canvas and put on the

wall

which is also acceptable

how about this one

yeah executive summary but it doesn't

look like a summary right

well at least this picture is you know

related to wireless market

but if i'm in the sitting in the

background or the classroom the

conference room ah i wouldn't read this

and i would just text to my friend right

i mean that's not something that i can

read i can't even see it because it's so

small so there is a key message right

and presenter will also be slave for

this message okay

so let's continue with the powerpoint

skills typos no typo allowed no okay i

have a typo here right that's deliberate

so

okay maybe one or no more okay just one

typo in the whole presentation not not

every slide one typo in whole the entire

presentation is okay

but no more and that requires a lot of

effort you know make sure you proofread

your slides make sure you present them

to someone

so just be sure you don't have any typo

because there's only a few words right

seven lines and seven words so you gotta

look at it again look at it again and

look at it again

use bullets properly and consistently

effective conversion control slides and

software

how many times you had a powerpoint and

it didn't open right we have still

especially if it's a archived powerpoint

like it has been used being used in your

company like

you know five years six years then

uh slides the software updates but your

powerpoint doesn't update so maybe in

the new conference room new meeting room

new company you don't have

that you know the maybe they updated the

software but your powerpoint is from old

software so

it doesn't really match right and then

you can't open it's embarrassing okay

that's why i say rehearse rehearse

rehearse and if you watch my previous

recording about this

you will see that uh when you are

thinking about your content and physics

you gotta think about your software as

well

in slides okay

well you can do whatever convenient for

you to control your versions and slides

i usually do if i when i create it i put

a like version one and then as i do more

and edit and add more

uh delete some slides then i do version

two version three version four

and i never delete the version one okay

because you may always want to go back

to the previous versions maybe you want

to use some of the slides right there

okay

don't delete them just

after you submit you know present your

version 66

maybe you keep that one and then delete

others okay

never ever use more time than allocated

for example in your interviews okay

there will be they will tell you like

okay you're gonna make a you know

presentation to us especially if you are

going on

on site interview they will give you 60

minutes never ever use 61 minute okay

think about it this way if you use that

one minute

if there's you know 50 people in your

listening to you

actually you're using one minute time 50

so 50 minutes of others okay that's kind

of rude it's always good to stop

before the allocated time

which is again i want to repeat if it's

60 minutes i will do 45 minutes

presentation and not for 15 minutes for

the questions okay

explain acronyms when first used also

for example if you're saying united

states right us

use the united states well united states

as we know it right but how about nato

do you know what is nato in the long

long form right always it's good to

explain

uh the first time

rehearse everything rehearse everything

including the technology where is the

screen how is how does it open

does the mic has a battery how do i

recharge it

uh what do i bring now where's the lcd

how do i turn it on can we connect the

zoom is there a zoom capability if the

audience wants to ask a question where

is the mic who's going to bring the mic

right this these all go to content and

physics of your presentation that i

explained right three perspective

audience study your audience

study your content how you're gonna you

know what's your message what's your

content and third one is

physics and that this includes

technology as well okay

rehearse everything i will i would

present my presentation to someone who

doesn't know the topic like anyone like

your friend right just make them listen

to you and they will they will look at

your presentation

from scratch and they will give you uh

sincere feedback okay

don't expect them to give you like

expert

uh like about the content and expert

feedback but they will give you like if

you're

you know repeating your key messages how

is your intonation your voice control

you know you're swaying a lot you're

walking a lot and all these things maybe

typos even right

so don't write long sentences to read we

talked about this okay

now please

comment below and what do you see wrong

in the slide

well the only thing i see right here is

uh you know this background is cool

but not this one the only thing i see

good is how rivers are formed

this looks good but even this one should

be a question sentence right

how

are

how are the reverse formed and question

mark right even that is wrong but you

know font wise background ones this

looks good pictures kind of is relevant

but why is it in the background i can't

really read anything although they are

white right

so that is a bad example

and this one

it says community enlightenment

but i don't really like understand

anything here

right there's arrows going up going down

circular arrows governments this line

arrows

uh so it's really confusing

okay let's continue with powerpoint

skills four

start strong in the beginning you know

smile and start strong

start with something that that that they

will be motivated okay

a story

maybe a joke joke is kind of uh

you know difficult to do i usually avoid

doing that because humor is

even you are in the same culture it's

different from person to person so it'll

be different but start strong somehow

smile say good morning right

include agenda items people want to know

what to expect in la in next 30 minutes

next 60 minutes right

so always include an agenda item

for your file name give a searchable and

meaningful file name as i said your

presentation task is not over when you

stop talking okay

you have to archive this you have to put

in a folder in your computer maybe a

google drive one drive somewhere

so that next year maybe you will do the

same thing so you may pull it up and

then tweak it a little bit make it yours

and then

you know your

instead of starting stretch from scratch

you can you know way ahead start your

presentation

by the way share with others and market

your presentation right if edison when

he found invented the bulb if he just

kept it for himself

then we would be still in dark until

someone else would you know invent the

ball but uh share with others be proud

of your work and this requires a lot of

effort as well so if you're proud of

your work

share with others and

someone will tell you know will connect

you and you know ask you to make that

presentation or maybe a manager will

call you and you know ask for a

presentation maybe somebody will

contact you and say oh this is great

idea you know can you do this for my

company and stuff so when you created

something when you put put some effort

in something make sure you market it you

present it

i don't know if you do this with uh

email you know

campaign or

you know with a share on twitter

linkedin social media

so just be proud of your work

and archive it okay

i archive it in your computer in your

company computer and also somewhere

online like google drive onedrive

whatever your company is using

rr is

what is that write down comment below

yeah rr is uh

reduce reuse recycle okay when you have

a task always ask around and look at the

folders of your company your personal

folders and see if you did this before

right

like my recommendation you searchable

and meaningful find them so for example

it's a product demonstration in

you know in a university let's say uh or

in a conference so type this and see if

your company has any anything

related to that right reduce reuse

recycle

so

reuse it reuse it and if it's

and recycle it if you can do it right

it's better than

starting off from scratch and this gives

us a documentation in the company which

is great

use the speaker notes section

uh

if you want to use you know if you want

to write text please don't write it on

the slides use the speaker notes section

uh

you know the audience don't see it but

you can

when you're rehearsing the slides you

can easily use it so that's a great tool

that i always use

extra slides that's my recommendation to

you

i usually have

i would like to have 10 percent of my

slides being in extra slides for example

if i'm presenting 10 slice i would like

to have one or two extra slides just in

case for the questions okay

uh it's

when you're doing a presentation because

you are the expert just think about what

questions can arise and then

now you can uh

be prepared for the like maybe important

questions maybe you have a data that

you might use in case somebody asks

right so these kind of things

check this example well i like how it's

related

the picture and text like it's motor car

and there's a car but other than that

almost everything is wrong in this life

right

and this one uh social business power

map it doesn't look like a map to me i'm

kind of lost in this okay

so use

gravity is important in your slides

remove redundancy for example

this one is too long and redundant but

when you rewrite it that's better

i don't see a road map here again again

this this slides like the governance

slide if i have a few minutes ago

it's good to print a pick and put it on

the wall right

yeah that one is good or in this let's

say you can just emphasize something

and then you continue with other slides

right just to give the biggest biggest

perspective

other than that

that kind of slides doesn't interest

anybody okay

use active words

active voice and strong words instead of

the feed through was composed

rather than that rewrite the sentence

and say the feed through contained right

active voice is always better

instead of a

passive voice

that's a great youtube video please go

to the don

mcmillan in life after that but by poor

pen i don't want to play that here

because i don't know if this is gonna be

a copyright issue

but uh you can definitely i'm gonna put

the link below so you can watch it it's

so fun it's short it's it's so fun okay

then there's something

what is the takeaway here in this

session well always think is think your

presentations from a systems perspective

your job doesn't start when you start

talking and when you finish talking

there's a pre past and after okay

always think of your audience content

and physics get it proofread by someone

get you know always rehearse it rehearse

it to someone expert and not expert so

they can give you sincere feedback know

how to use software you know

if if you need a zoom do you know how to

use zoom or ms office or any tool like

that so make sure you study the software

to be positive and engaging you are

there for them right for example i'm

here for you

be confident you know the best the topic

in the room so it's okay you're the

expert be confident and always follow up

always follow up

it's not as easy it seems and there's a

lot of work to go

okay there's a lot of work

to be put in this uh presentations

but you will be successful if you really

do one or two to start doing one or two

one of the one or two

or maybe three or what i recommended

because uh only reading only listening

doesn't help in soft skills you gotta

really apply

slowly okay when you apply you'll feel

more confident and you'll see the power

of soft skills

just before i let you go please

subscribe to my channel and notify uh

you know turn on the notifications so

you will be notified from my next uh

slides all right next time we're gonna

talk about uh how to present the slides

that we created i will focus on the

presentation side of stuff not in the

slides but what you need to do when

presenting

thank you so much for listening to me

today

bye