PL 200 - Microsoft Power Platform Functional Consultant Latest Q & A #1

Summary

This video script provides a comprehensive set of multiple-choice questions and answers designed for the Microsoft Power Platform functional consultant exam. The content covers key topics such as user auditing, role-based security, business process flows, entity relationships, and workflow automation within Microsoft Power Platform and Dynamics 365 environments. The script also highlights practical scenarios like configuring workflows, setting up permissions, and managing user access. Additionally, it delves into solutions for ensuring data integrity, managing system entities, and providing role-based access control, making it a valuable resource for exam preparation and mastering Power Platform configurations.

Takeaways

• 😀 You need to activate user auditing in system settings and view the user audit logs in Microsoft 365 compliance to track user sign-ins.
• 😀 To create a view visible to all users in an organization, create it in the list view of the entity.
• 😀 When creating a PowerApps portal for training, assign default permissions by creating a student’s web role and setting the authenticated users' role option to true.
• 😀 Workflows can be configured to automatically send emails based on conditions, such as sending email notifications when conditions are met.
• 😀 For automation related to Dynamics 365, Dynamics 365 workflows should be used to send email notifications, while Microsoft Flow should be used to text sales managers and create tasks.
• 😀 To restrict users from using a specific business process flow, you can remove all privileges or deactivate it in the solution.
• 😀 When applying a business rule to a canvas app, the appropriate scope should be set to 'Entity'.
• 😀 To prevent users from accessing a sandbox instance, security roles need to be configured in the Dynamics 365 sandbox instance groups.
• 😀 When setting up security roles, assign them through the 'Manage Roles' section to ensure proper access control for app permissions.
• 😀 If you need to ensure that child records are reassigned when the parent record owner changes, the relationship behavior should be set to 'Parental'.

Q & A

How can the owner of a company view user audit logs?

To view user audit logs, the owner should activate user auditing in system settings and then view the logs in Microsoft 365 compliance.

Where should you create a view that can be viewed by all users in an organization?

The view should be created in a list view of the entity.

What should you do to automatically assign default permissions to students for free courses on a PowerApps portal?

You should create a student's web role and set the authenticated users role option to true, then assign the web role to each registered user.

How can you configure a workflow that sends emails based on a mail merge template?

The workflow should be triggered when a condition is met, run immediately, and send an email when the condition is satisfied.

Which tool should you use to automate sending an email when the status of an opportunity changes?

You should use Dynamics 365 workflow to send an email when the status changes.

How can you prevent users from using a specific business process flow (bpfa) after adding a new field to the prospect entity?

You can remove all privileges for bpfa and deactivate it.

What is the appropriate scope to use when applying a business rule to a canvas app?

The scope should be set to 'Entity'.

How can you ensure that users only record data in the production instance and not in the sandbox instance?

You should modify the Dynamics 365 sandbox instance groups to restrict access to the sandbox.

What type of entity ownership should you use when creating a new entity that is associated with a business unit?

You should use 'User or Team Owned' entity ownership type.

What should you configure if you need to display a count of accounts grouped by owner and then display accounts by address in a chart?

You should configure the legend entries series with the account field, set the aggregate count to 'All', and configure the horizontal category axis labels with 'Owner' as the first grouping field and 'Address 1 State/Province' as the second grouping field.