1 Business Organization Part 2

Summary

The Core system used by EMS Group of Companies is a comprehensive e-system designed to streamline HR processes, from recruitment to payroll management. It consists of four main modules: the Core Application Processing Portal for managing the hiring process, the Core Employee Self-Service (ESS) Portal for employees to manage their records and requests, the Core Human Resources Portal for data consolidation, and the CorePay Payroll Portal for payroll and accounting functions. The system improves efficiency, reduces manual work, and ensures accuracy in managing employee data, payroll, and other HR-related functions.

Takeaways

• 😀 The Core E-System is a centralized online repository that streamlines HR, payroll, and employee management processes for EMS Group of Companies.
• 😀 The system includes several components: Core Application Processing Portal, Core ESS (Employee Self-Service Portal), Core HR Portal, and CorePay (Payroll and Accounting Portal).
• 😀 The Core Application Processing Portal helps HR efficiently manage the hiring process, including application submission, interviews, medical exams, and training/deployment.
• 😀 The Core ESS portal allows employees to manage personal information, track attendance, and submit requests for leave, overtime, and manual time entries.
• 😀 Employees can use the Core ESS portal to view and update their 201 file, which contains their official employment records.
• 😀 The Core ESS uses a color-coded system to indicate the status of requests: green for approved, orange for pending, and red for not approved.
• 😀 The Core HR Portal consolidates HR functions, allowing HR personnel to update employee data and manage requests, which reduces time and manual errors.
• 😀 CorePay is the payroll and accounting portal that streamlines salary computations, benefits, and deductions for the accounting department.
• 😀 Payroll is processed on a bi-monthly basis, with paydays on the 10th and 25th of each month, and employees are paid based on two cutoffs: 1st–15th and 16th–30th/31st.
• 😀 The Core E-System reduces the time and effort required for manual processes, improving accuracy and efficiency across HR, payroll, and employee services.
• 😀 With the Core E-System, employees and departments can access the necessary tools and data, improving overall workflow management and productivity.

Q & A

What is the Core System used for at EMS Group of Companies?

The Core System is an integrated e-system used across various departments at EMS Group of Companies. It streamlines and manages tasks such as employee hiring, time tracking, leave requests, payroll, and HR functions, improving efficiency and reducing manual processes.

How does the Core App (Application Processing Portal) assist HR in the hiring process?

The Core App helps HR by consolidating all applicant data, including resumes, interview results, medical exams, and training deployment. It automates the hiring process, allowing HR to easily manage thousands of applicants and track their progress through various stages.

What steps are involved in the hiring process using the Core App?

The hiring process involves several steps: submission of applications, conducting interviews, medical examinations, and then training and deployment. HR tracks the status of each applicant at every stage using the Core App.

What is the purpose of the Core ESS (Employee Self-Service Portal)?

The Core ESS allows employees to manage their own work-related information. This includes accessing their 201 file, viewing daily time records (DTR), and filing requests for leaves, overtime, and manual time entries. It empowers employees to handle their own time and attendance data.

What are the different color codes used in the Core ESS portal, and what do they signify?

In the Core ESS portal, color codes are used to track the status of requests. Green means the request is approved, orange indicates the request is pending, and red means the request was not approved.

How does the Core ESS portal handle manual time in and out?

Employees can manually file their time in and out through the Core ESS, especially when working remotely or under special circumstances. This ensures their working hours are accurately recorded for payroll processing.

What does Core HR (Human Resource Portal) do in terms of employee record management?

Core HR consolidates all employee-related data into one system, allowing HR to update and manage employee records efficiently. This reduces errors and delays associated with manual processes and ensures the accuracy of employee information.

How does Core Pay simplify payroll processing?

Core Pay automates payroll calculations by taking into account attendance, overtime, and deductions. It eliminates errors in manual payroll processing and provides timely and accurate compensation for employees.

What are the cut-off periods and paydays in the EMS payroll system?

The EMS payroll system has two cut-off periods: the 1st to the 15th and the 16th to the end of the month. Employees are paid on the 10th and 25th of every month.

Why is the Core System essential for managing a large workforce like that at EMS Group of Companies?

The Core System is crucial for managing a large workforce because it centralizes and automates HR, payroll, and employee management processes. This reduces the time and effort spent on manual tasks, ensuring that employee data is accurate and up-to-date while improving operational efficiency across departments.